Say you are planning on organizing a sports event. It could be football, cricket, or any such activity. And you want to ensure that the event is organized in a smooth and seamless way.

To do that, you will have to ensure a hassle-free experience for the attendees. And here are a couple of challenges you'll need to consider:

Unauthorized entries: Unauthorized entries or trespassing is one of the most common challenges faced in events. And it is your responsibility to ensure that no unauthorized entries are granted to

the event. Such entries do not only cause a security risk to the event but also translate into a loss of business

Contactless arrangements: Ever since the pandemic has hit the world, contactless arrangements have become the norm. And to ensure the safety of your guests, you'd like to adopt safety measures too

The guest entry tickets can help you do just that. Rather than giving paper-based tickets to the attendees, you might like to look for digital alternatives.

A secure and fast check-in: Since you are organizing a sporting event, you'd have hundreds or thousands of attendees. And validating the ticket for each one of them would take a lot of time leading to long queues at the entry gate

Now this is something you would like to avoid as much as possible. It will not only go against the practice of social distancing but will also deteriorate the guest experience.

In this article, we'll tell you a one-stop solution to all the three problems we just discussed. Keep reading to know more.

A. QR Code-based Sports tickets to your rescue

QR Code-based tickets act as a convenient, efficient sports ticket maker that can help you easily manage, validate, and control entries to the sports event. Here is how it can help you meet your objectives:

1. Bulk generation of unique tickets

You can create as many tickets as you need. Each ticket produced by the sports event ticket maker comes furnished with a QR Code. This QR Code has a unique ID encoded in it.

When scanned by the authorized personnel, the ticket reveals if it's a valid, invalid, or duplicate entry.

Since each ticket has a unique QR Code, it cannot be forged. This leaves no room for any unauthorized entries to the event.

2. Ticket distribution

These sports tickets can be handed out to your guests in print or sent via email, SMS, or both.

All that they'd need to do is show the ticket on their phones, get it validated, and enter the sports event. It's that simple.

3. Ticket validation

The tickets can be validated real quick. All that you need to do is install the ticket validator app, scan the QR Code on the ticket, and grant the entry.

It doesn't take more than two seconds to see if a ticket is valid or not. Here's what you'd see on performing a scan:

Since the whole process is quick, it would ensure that there are no long queues at the entry gate. And what's even better is that you can appoint and multiple event coordinators to validate the tickets. Doing this would speed up the guest validation process further.

All three processes ticket generation, distribution, and validation are contactless. Hence, it is a contactless technology that can help ensure your guest's safety despite a pandemic.

4. Event analytics

These tickets also offer analytical data. This data gives you valuable insights into your event and guests. It could be event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.

With these metrics, you can comprehend precisely how your sports event performed.

5. Event registration

Using your sports ticket maker, ticket generation doesn't solely lie in your hands. Tickets can be created in real-time as you secure a registration using the Ticket Registration feature.

Here's a quick rundown of how it operates:

• You use Ticket Generator to create an event and set-up event registration form for the guests
• Guests fill the form
• You approve their submission and they receive the required ticket automatically

That's it. That's how easy and convenient it is.

Now that you know how these tickets work, let's see how you can generate them.

B. How to create sports tickets

To create QR Code-based sports tickets, you need an online professional ticket generator service such as Ticket Generator. Here's how it works:

1. Generate tickets for your guests

Using Ticket Generator, here's how you can generate sports tickets:

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Once you've signed up, click on the Create New Event option. Add event-related information such as event name, date, description, venue, and time. When finished, click Create.

c. Once the event is created, click the newly created event on the Manage Events tab. Look for the Guest Tickets option and click on it.

Next, click on the New Ticket(s) drop-down button and select the Bulk Tickets option. Use this option to generate and distribute QR Code-based coupon codes in bulk.

2. Design tickets

Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.or

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from

i. Generate and Download: Here, you can generate and download the tickets in printable format (PDF).

ii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iii. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate sports tickets in bulk via Ticket Generator.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single sports event tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Say you are organizing an event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your event. And they want tickets for the event.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to create these tickets.

3. Now, click on Guest Tickets tab.

4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated and downloaded/sent to your guests.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

Say you had sent the tickets to your guests via email or phone. But due to unforeseen reasons, some of them didn't receive the tickets. Here, Ticket Generator can help you resend the sports event tickets to guests. Here's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, choose your preferred mode of searching the guest's ticket. You can do it by ticket ID. Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket

6. After entering these details, click Search and you will see the ticket details

7. Now click on View followed by specifying the guest's email ID or phone number. After submitting these details, click Resend

Now, let's move ahead to detail how you can validate these tickets.

C. How to validate tickets

Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Events section from the dashboard

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to login to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or App Store and login

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

D. Event analytics

With the Ticket Generator, here's how you can view your event analytics:

1. From the Ticket Generator dashboard, go to Manage Events

2. On the page that loads, click on the event you want to track the attendance data for

3. Next, click on Analytics tab.

4. On the landing page, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

Conclusion 

In conclusion, the Sports Ticket Generator is more than just a tool; it's an invaluable asset for any sports event management team. It simplifies the ticketing process and, most prominently, strongly emphasizes protecting the safety of your guests-a principle of utmost importance, especially in today's unpredictable times.

Now you know everything about the Sports Ticket Generator, so go ahead and get your hands on it!

Start designing your first 10 tickets for free with Ticket Generator today.

Say you are organizing an event. It could be a concert, seminar, festival, or movie show. And you'd want to ensure a hassle-free ticket management process.

And to make it a reality, you'll have to ensure proper organization, distribution, and management of the event tickets.

But it's not as easy as it sounds. Ticket management is accompanied by many challenges of its own. For example:

The need for contactless copies: Pandemic has made people prefer contactless digital copies of documents wherever possible. It helps ensure that physical documents are not shared across hands that touch them to minimize the risk of disease spread. Hence, you'd need to ensure that the tool you choose, offers contactless tickets.

Tackling unauthorized entries: Unauthorized entry, fake tickets, or trespassing are common problems faced by any event manager. And it is your responsibility to securely authorize guest entries. Thus, leaving no scope for trespassing. This would not only ensure event security but would also help prevent loss of business.

A secure and fast check-in: Since you are organizing an event, you'd have hundreds or thousands of attendees. And it will take a lot of time to validate each ticket one by one. This can even lead to long queues at the entry gate. These queues will not only lead to a bad experience for the guests but will also breach the social distancing norms. And you wouldn't like that to happen.

In this article, you'll learn how to tackle all such problems using a simple tool:

A. An event ticket management software

Evidently, event ticket management software helps you organize and manage event tickets and entries. And here are some features that your ticket management tool must have:

[embed]https://youtu.be/AI9_pwJOVEs[/embed]

1. Bulk generation of unique tickets

Since you'll have many guests attending the event, you'll need multiple tickets. Hence, it won't really make sense for you to create them one by one. So, look for a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the ticket? How will that be possible for bulk operations?

Don't worry, tools such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them.

This saves you a lot of time and effort.

2. Guest registrations

An important part of any event is to get the audience to register for it. And once they do it, the host must be able to review the registrations and approve them.

Make sure your ticket management software offers this feature. It should not only allow you to approve the registrations but also automatically send the tickets to the required attendees.

3. Ticket distribution

Once you create the tickets, you'll have to hand them out to your guests. And your tool must offer you the best possible way to do it.

It could be sending the tickets via mail, SMS, or both. Or even downloading them as PDF files to be printed and given to the attendees.

Whatever your preferred mode of ticket distribution is, make sure your service provider offers it.

4. Validating guests at the entry gate

Your task won't end at generating the tickets and sending them to the attendees. You'd need to validate them too. After all, you wouldn't want people with forged ticket copies to get unauthorized entry to the event, right?

Hence, choose a tool that offers you a secure and efficient way to validate entries.

As an example, Ticket Generator helps you validate each guest ticket by scanning the QR Code on it. Each QR Code has a unique ID encoded in it. When scanned, it shows if the ticket is valid, invalid, or duplicate. This leaves no room for duplication or forgery of tickets.

And validating each entry doesn't take more than 2-3 seconds. In addition, it allows you to appoint multiple event coordinators to make the process even faster. And a fast process translates to little to no waiting lines at the event gate.

5. Event performance tracking

No event is complete without tracking its performance analytics. This could be:

• Time and duration of the event
• The number of guests who attended the event,
• Count of valid, invalid, and duplicate tickets
• Re-entries allowed
• Tickets validated per coordinator

This data shows your event's performance and helps you plan your future events accordingly.

6. Contactless arrangements

Amidst the pandemic, all the processes that we discussed must be contactless. This would not only ensure safety for the attendees but also for your event staff alike.

In the next section, we will discuss how you can create tickets that help you do it all.

B. How to create secure event tickets

To create tickets, you need a professional event ticket management software such as Ticket Generator. And here's how it works:

1. Generate tickets for your guests

a. Sign up and create an event with the software

i. Go to Ticket Generator and sign up to create an account

Note that once you've signed up, you'll get ten credits for free. And each credit helps you create one ticket. In addition, you'll not have to enter your card details while signing up.

ii. Now, go to the Create Event section on the dashboard. Next, click on the Bulk button. Here, you'll have to create an event by adding details such as event description, time zone, and venue

Once you've entered all the details, click Create.

b. Design the tickets

iii. Once you've created the event, you can proceed to design your tickets. You will see two options Upload Own Design option and Default Design option

Upload Own Design: It allows you to design your ticket using your own ready-made design template

With it, you can superimpose the QR Code and unique ID on the ticket. Moreover, you can also add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Default Design: It is Ticket Generator's standard design. And you can use it to customize your tickets. Using this, you can add a logo, change the background color, or add a background image to your ticket

Once you've finalized the design, click on Preview to see how your ticket design looks.

c. Choose the delivery method

iv. Now, click on Done and then, you'll be asked to specify the Delivery method. It means how you want to distribute your tickets to the guests. You can do it via three methods:

Generate and Download: This generates and downloads the tickets in a printable format (PDF).

Generate and Send: Here, you will further see three options to choose from:

• Send tickets by email only: It allows you to email the tickets to the guests. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fieldsNote that you can only specify up to 1,000 emails.
• Send tickets by SMS only: It allows you to send tickets to your guests via SMS. Here, you can specify up to 1,000 phone numbers
• Send tickets by both email and SMS: With this option, you can send tickets both by SMS and email to your guests

Generate via API: This option allows you to integrate your own registration system with the Ticket Generator API. It generates tickets programmatically in real-time within your system.

v. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate tickets via event ticket management software.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Suppose you are organizing an event and have generated the tickets too. You've handed out the tickets to your guests. But some unplanned guests turn up at the venue at the last moment. And now you need to generate tickets for them as well.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on Create Tickets followed by clicking on the Single button

iii. Here, select the appropriate event and click on New Ticket under Choose Action section

iv. Now under Choose Delivery Method, you'll see two options Download Ticket and Send Ticket

Download Ticket: It allows you to generate and download the guest ticket.

Send Ticket: It allows you to send the ticket to the guest via email ID or phone number.

v. Once specified, click Generate & Download (Download Ticket here) or click Generate & Send (Send Ticket here)

That's it. A new single ticket will be generated and downloaded.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

Say you have generated tickets for your event and sent them to guests via email or phone. But somehow, some guests didn't receive them. Here again, Ticket Generator can help you out. It can resend the event tickets to guests. Here's how:

i. Login to Ticket Generator

ii. Go to dashboard, click on Create Tickets followed by clicking on the Single button

iii. Now select the event for which you want to resend tickets

iv. Under Choose Action option, tap on Resend Ticket

v. Now, you'll be asked to specify your mode of searching the guest's ticket. You can do it either using ticket ID or via the guest's phone number or email address which you entered while creating the ticket

vi. After submitting the details, click Search. You'll see the ticket details on your screen

vii. Click View to see ticket details

viii. Next, specify the guest's email ID or phone number followed by clicking on Resend

Note that you'll not be charged extra for resending the tickets.

C. How to validate tickets

Now that you have generated tickets and sent them to your guests, let's see how you can validate them.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. Once you do it, the coordinators will then receive an email invitation. They can then use it to login into the Ticket Validator app on their phones

4. Next, they install the app on their smartphones via Google Play Store or App Store and login

5. Next, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

D. Event analytics

As mentioned earlier, event analytics is a valuable asset for an event organizer. And Ticket Generator, an event ticket management software, can help avail of its benefit. Here's how:

a. From the Ticket Generator dashboard, go to Manage Events

b. On the page that loads, click on the event you want to track the attendance data for

c. Next, click on See Analytics under the Attendance Analytics section

d. Now, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

That's it. That is all you need to know about event ticket management software. You are now all set to go ahead to organize the event and manage the tickets efficiently.

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Are you planning on organizing an event. It could be a seminar, workshop, sports festival, music concert, or any such event.

Then you'd like the guests to register for it. After all, attendees are whom the events are organized for. So you're looking for a tool that makes it easier for you to get people to register for your event.

In this article, we'll discuss about an event registration tool that does not only help you get registrations but also generate event tickets for guests automatically. Keep reading to know more.

A. Event registration: a brief

An event registration tool must allow you to get your audience to register seamlessly. And that's not where it must end. It should even go ahead to minimize the effort you put in after getting the registrations.

That means, once you get the registrations, you'd need to create entry tickets or passes for the guests. And this would need you to head on to a ticket generation tool. Now this will mean putting in both extra time and effort.

Hence, you must find a tool that helps you do it all in one single place. Introducing you Ticket Generator.

To make it easier for you, here's a quick video to give you a snapshot of what Ticket Generator can do:

Now you know it is an e-ticket generator that allows you to create secure event tickets. But that's not all. It also offers you the easiest way to get event registrations. Here's how it works:

1. You specify the event details to create an event with the tool

2. Next, you generate a registration link for the event. While doing so, you choose if you'd like to approve the registrations manually or automatically

3. You then go ahead to put this tool on your promotional material and website to get registrations

4. As users register for the event, they receive the event ticket automatically once the registration is approved

That sounds pretty simple, right?

B. Benefits of event registration feature

1. Creates a custom mobile-optimized landing page

The registration form should do more than simply getting people to register. It should also contribute to your branding effort by allowing you to customize the landing page that users would see.

Hence, make sure your registration tool allows you to customize landing by adding various details. For example, description box, banner images, register button, and form fields.

This way, you'll be able to deliver your guests a premium web experience even if you don't have a website. Exciting, right?

2. Contactless

Ever since the pandemic, people prefer social distancing and contactless arrangements for public dealings. And event registration can help you reduce the possibility of disease spread.

You can encode the event registration form link into the Website URL QR Code and place it on promotional materials.

When scanned, this will take your guests directly to the form where they can fill it. Once they do it, they will automatically receive the ticket.

Or you can even add this link to your digital promotions.

In addition, you may also like to choose a service provider who offers digital alternatives to send the tickets to guests. It could be via email or SMS, or both.

3. Sustainable and scalable solution

Generating and sending tickets to the recipients consumes a lot of time. While Ticket Generator does it for you, you can utilize your time to work on other arrangements.

In addition, you can get as many registrations as you want without worrying about any limitations.

4. Offers an economical choice

The event registration feature can even reduce your operational costs. You only need to pay for the tickets that you create. No subscription fees or set-up costs are required. Also, the cost per ticket goes down with the number of tickets.

5. Delivers a quick and simple process

The user journey is simple for both the event organizer and the attendees here.

As an organizer, you only need to mention event details, specify ticket design, and generate a registration link.

And the guests will simply have to click on the link to access the registration form, fill it, and get the ticket.

A win-win situation for both the stakeholders alike.

C. Benefits beyond getting registrations

1. Secure entries

You'll certainly not want any unauthorized guests to enter the event. It will not only put event security at risk but also cause you a loss of business.

Hence, the tool must ensure that only authorized guests are allowed to the event. For example, Ticket Generate helps you create tickets that come with a unique QR Code for each guest.

When a coordinator scans this QR Code, she can see if it's a valid entry or not. Here's a snapshot of what you'll see on scanning a ticket:

This, hence, leaves no scope for duplication or forgery of tickets.

2. Event tracking

You know the importance of event performance analytics. It helps you know how your event performed and what are the areas of improvement. This analytical data could be:

• Event's time and duration
• Total number of guests who attended the event
• Count of valid, invalid, and duplicate tickets
• Re-entries allowed
• Tickets validated per coordinator

With this data, you can better plan your future events accordingly.

3. Custom tickets

Gone are the days when tickets were used for entry purposes only. Now they can do much more than that. They can help you reinforce your branding among your target audience. How? Via custom design tickets.

These tickets easily blend with the theme of your event. That means you can add your brand's color and image to them.

D. How to generate tickets via the event registration feature

Now that you know how event registration is a useful tool, let's see how you can proceed ahead.

Using Ticket Generator for demo purposes, here's how you can move ahead:

1. Go to Ticket Generator and sign-up

Note that you'll not have to enter your card details. Also, you'll get the first 10 ticket credits for free on completing the sign-up process. Each credit will help you generate one ticket.

2. Now, from the dashboard, click on Create New Event option.

Create event

3. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Design tickets

4. Next, you can specify the ticket design. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

5. Upload Own Design: This option allows you to design your ticket using your own ready-made design template. You can also click on the + icon to add variable information that will be unique for each ticket such as guest name, seat number, etc.

6. Or you can also choose the Edit Design option. Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from.

In case, you want to learn more about ticket designs, here is a quick guide to help you out.

Delivery method

7. From the Delivery Methods on your screen, select Generate Form Link option

8. On the page that loads, you'll be able to design the registration page. You can do it by adding images, event description, details, specifying the form fields, and customizing the button text

Once you're done customizing the page, click Done Editing.

9. Now you can choose if you'd want the registrations to be approved manually or automatically

Note that once the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you want to cap the number of registrations, you can mention the same under the Registration Limit.

10. Once you're done, click on Update Settings

11. You'll then be taken to the Registrations page. Here, select the event from the dropdown menu

12. Next, you can test the registration process using the Test Registration Link. Note that no ticket credits will be spent using this link

Once you're done testing, you can copy the Live URL to get registrations.

Note that for each registration approved and ticket generated, you'll spend one ticket credit.

That's it. That is how you can use the event registration feature to make your event better.

E. Monitoring the registrations

Now you need to know how you can monitor the registrations? Well, you can do it via this Registrations Table. Here's how:

• Guests who submit the form will show up at this table
• You'll be able to see details such as approval status, guest email and mobile number, actions, and ticket status
• In the same option, you'll even see the option to approve or reject registration (if you choose to approve the registrations manually)

Depending upon your action, the event ticket will be generated and sent to the guest via email, SMS, or both.

That's it. That is how the entire event registration process works.

F. How to validate tickets

Now that your guests have received the tickets, let's see how you can validate them at the entry gate.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. Once you do it, the coordinators will receive an email invitation. They can then use it to log into the Ticket Validator app on their phones.

4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and login

5. Now, they need to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets by scanning the unique QR Code on each ticket

Doing this will tell them if it's a valid, duplicate, or invalid ticket.

That's it. That is how your event management team can validate entries.

This is all you need to know about event registrations. You can now create your own event registration form and guide your guests for a seamless experience.

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You are probably planning to organize a dance show. It could be ballet, tap dance, folk dance, or any other form of dance. And you want to ensure a safe experience for your attendees.

You don't want any trespassers at your event. This would not only risk the security of the event but will also mean a loss of business for you.

Hence, you need tickets that ensure only valid entries to the event.

Also, ever since the pandemic, people have become accustomed to contactless arrangements. Hence, it makes sense for event organizers to make the event as much contactless as possible.

To make it a reality, you'd need the help of contactless event technology. This technology not only limits human contact but also ensures their safety.

In this article, we'll discuss how you can create secure dance show tickets while ensuring contactless arrangements. Keep reading to know more.

A. Various benefits that dance show tickets can offer

Using a tool such as Ticket Generator not only helps you create dance show tickets but does a lot more. Here are all the benefits that you can expect:

1. Seamless generation of tickets

Since you'll have many guests attending your dance show, you'll need multiple tickets. Hence, it won't really make sense for you to create them one by one. So, look for a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the dance ticket? How will that be possible for bulk operations?

Don't worry, tools such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them.

This saves you a lot of time and effort.

2. Get Event Registrations

Why use two different tools to get event registrations and ticket generation when you can have just one?

Having a single tool that simplifies event registrations and generates dance show tickets can save quite a bit of time, effort, and money.

Yes, you can do that. For every registration you get, TIcket Generator allows you to approve the entries and generate tickets automatically.

That would surely save you a lot of time, money, and effort.

3. Ticket distribution

A good ticket generation tool must offer you convenient ticket distribution options.

It must allow you to download the tickets in printable PDF format. And in case you'd like to follow the contactless norms, it should help you with that too. How? By allowing you to send the tickets to the guests via mail and SMS.

The dance show tickets, when presented at the gate, can quickly be validated, making entry painless and fast.

They'd simply need to show the tickets at the entry gate, get them validated, and enter the venue. 

4. Secure validation process

Once your guests have received the tickets, they will arrive at the venue on the specified date and time. Once the coordinators validate the tickets by manually verifying the guest details, they get the entry.

But here's the problem this is a tedious and time-consuming process. And it still doesn't guarantee the prevention of duplication of tickets and forgery.

However, tools such as Ticket Generator can streamline the entire process easily.

Each ticket generated via Ticket Generator comes with a unique QR Code. This QR Code has a unique ID encoded.

The dance tickets come with a unique QR Code that's scanned via the Ticket Validator app to validate and reveal if the dance performance ticket is valid, invalid, or duplicated.

Here's what they'll see:

This, therefore, leaves no room for any duplicate or unauthorized entries to your event.

5. Queue management

You know that the pandemic has made people develop the habit of avoiding human contact (as much as possible). Hence, you'd not like long queues to assemble at the entry gate as you validate the entries.

In addition to adhering to the contactless norms, it will also ensure a good experience for the guests. None like to keep waiting in lines after all.

And Ticket Generator can help you do it. How?

As mentioned above, this tool generates QR Code-based tickets. And QR Codes are known for their rapid scanning abilities. Hence, it doesn't take more than 2-3 seconds to scan and validate a ticket.

And the shorter the validation time, the smaller the queues will be. This means a safe and better experience for the guests.

To make it even better, you can appoint your team members as event coordinators. They can help speed up the entire process.

6. Tracking event performance

One significant gain from dance performance ticketing is the ability to track event performance effectively. This includes information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future dance shows more efficiently.

B. How to create dance show tickets

As mentioned, an online professional ticket generator service such as Ticket Generator can help you create QR Code-based dance show tickets. Here's how:

1. Generate tickets for your guests

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Once you've entered all the details, click Create.

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Design tickets

d. After creating the event, you'll be asked to design the tickets. Here you can either go with the Upload Own Design option or select the Edit Design option

Upload Own Design: Here, you can design your ticket using your own ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

e. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

f. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate dance show tickets in bulk.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Say you are organizing a dance event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, select the event for which you wish to create these tickets.

iii. Now, select the Guest Tickets tab.

iv. Click the New Ticket(s) drop-down and choose the Single Ticket option. Select a delivery method. Download and send the ticket of your choice.

Download Ticket: This option allows you to create and download a ticket.

Send Ticket: This option allows you to send the ticket to the guest via email address or phone number.vi. Once selected, click Generate & Download (for Download Ticket) or Generate & Send (for Send Ticket).That is it. A new, single ticket will be generated.

That's it. A new single ticket will be generated.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

Say you had sent the tickets to your guests via email or phone. But due to unforeseen reasons, some of them didn't receive the tickets. Here again, Ticket Generator can help resend the event tickets to guests. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

C. How to validate tickets

Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard

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2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

D. Event analytics

You know how important event analytics are. And here's how you can view your event analytics with the Ticket Generator:

a. From the Ticket Generator dashboard, go to Manage Events

b. On the page that loads, click on the event you want to track the attendance data for

c. Next, click on See Analytics under the Attendance Analytics section

d. On the landing page, you will see attendance percentage, Event Status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

Conclusion 

To conclude, the process of creating and managing dance show tickets does not need to be a hardship for organizers. With digital tools like Ticket Generator, seemingly complex aspects such as bulk ticket generation, distribution, validation, queue management, and performance tracking can be streamlined and made effortless. 

The integration of these processes within a single tool not only simplifies the management of dance performance ticketing but also enhances the overall experience for guests.
Start designing your first 10 dance show tickets fro free now.

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Have you ever organized a business event and found yourself grappling with the challenges of ticket security?

You know the importance of creating a seamless experience for your attendees, but how can you ensure that the entry process is secure and free from any ticketing mishaps?

From dealing with counterfeit tickets to unauthorized reselling, the risks associated with traditional ticketing systems can be detrimental to the success of your event. 

One of the most effective ways to do this is by generating secure tickets that are difficult to duplicate or counterfeit.

In this article, we will discuss the importance of secure tickets and provide you with some tips on how to generate them for your business event.

A. Why do you need secure tickets?

Secure tickets are important because they help you:

1. Prevent counterfeit tickets

Counterfeit tickets can lead to a multitude of problems for your business event. They can lead to overcrowding and the inability of the venue to accommodate all of the attendees, which will result in a loss of valuable revenue.

However, by generating secure tickets, you can reduce the risk of counterfeit tickets being sold or used, so that only genuine attendees are granted access to your event.

2. Easily track attendees

If you produce secure tickets with barcodes and QR Codes printed on them, you can easily track the attendance at your business event. This is particularly useful if people will be charged an entry fee or sell their tickets at the door.

3. Improve attendee experience

With easily scannable tickets, your attendees can quickly enter the event without delays or inconveniences.

B. How Ticket Generator can help?

Ticket Generator is a powerful ticketing software that will help you create and print secure tickets for your business event. It's easy to use, with no programming or design skills required. You can customize the ticket design with your own logo, text and images, or choose from over pre-made templates.

Here are the features of Ticket Generator that you can use to create your own tickets;

1. Ticket validation

With QR Code-based tickets, you can easily validate the ticket details. When the attendee enters the event venue with his or her ticket, all you need to do is scan the QR Code to validate it. This way, you don't have to manually check the name and other details of each attendee.

To do it, you just need to install the ticket validator app, scan the QR Code on the ticket, and grant the entry.

This whole process doesn't even take more than two seconds. And here's what you'd see on performing a scan:

This doesn't leave any room for duplicate or unauthorized entries to your event.

Furthermore, to ensure your guests' safety, all three mentioned processes are contactless.

You can watch this video to know more about it:

2. Bulk generation of unique tickets

You can generate as many QR Code-based tickets as you may need. And since each ticket comes with a unique QR Code, it can't be forged.

When scanned by authorized personnel, the QR Code reveals if it's a valid, invalid, or duplicate entry.

Thus, you don't need to worry about any unauthorized entries to the event.

3. Ticket distribution

Ticket Generator comes with multiple options for distributing the tickets. You can use our web app to generate QR Code-based tickets, and then distribute them in any way you want by emailing them to your guests or printing them out on paper. 

All that your attendees need to do is show the ticket at the entry gate, get it validated, and enter the venue. It's that simple.

4. Event analytics

These tickets also offer analytical data for the event.

With this data, you gain valuable insights into your event and guests. It could be event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.

This data can help you optimize your future events better.

5. Event Registration

Would you want to get people to register for your event? Many event organizers do want that. Then you must look for a tool that helps you get the registrations while also providing the rest of the features that we discussed.

Here, you get to create a mobile landing page for the guests. When they open the link to go to this page, they can register themselves for the event.

Next, you can approve the registration or even choose to get the registrations approved automatically. As registration is approved, a ticket gets generated automatically and is mailed to the required guest.

You can learn more about the Ticket Registration feature here.

C. How to create business event tickets?

To create business event tickets, you need a professional ticket generator service such as Ticket Generator. Here's how it works:

1. Generate tickets for your guests

a. Go to Ticket Generator and sign up to create an account

Don't worry. Your credit card details won't be needed. And after signing up, you'll also get the first ten credits for free. Each of these will help you make a ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Once you've entered all the details, click Create.

Design tickets

d. After creating the event, you'll be asked to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Delivery method

d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following three options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This includes adding images, event description, details, specifying the form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate ticket generation into your own information system. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Once you specify all the details, click on Generate. All the tickets will be generated and you'll be notified via email

That's it. That is how you can generate business event tickets in bulk.

2. Generate single tickets for contingencies

Ticket Generator also allows you to generate and distribute single business event tickets to the guests. It is useful in two ways:

a. Having unplanned guests at the last moment

Say you are organizing a business event and have created the tickets for all the attendees. But at the last moment, some unplanned guests have walked down on your dance show. And they want tickets for it.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

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b. Resending the tickets

Say you had sent the tickets to your guests via email or phone. But somehow, some of them didn't receive the tickets. Here again, Ticket Generator can help resend the event tickets to guests. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

How to validate tickets?

Event organizers can validate the ticket to know if it's a valid, duplicate, or invalid entry.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard.

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

Event analytics

Here's how you can view your analytics with the Ticket Generator:

1. From the Ticket Generator dashboard, go to Manage Events.

2. On the page that loads, click on the event you want to track the attendance data for.

3. Next, click on Analytics section

4. On the landing page, you will see attendance percentage, event status, and when the event ends. Moreover, you also get all the data on event attendance such as:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can download the entire analytics in PDF or XLSX format. Alternatively, you can also see the Download CSV icon alongside each of these sections. You can click it to download the specific analytical data for whichever section you want.

That's it. That is all you need to know about business event tickets. From creating the tickets and distributing them to validating entries and monitoring analytics, it's an easy and effective method.

Next steps

Now that you know how to create, distribute, and validate event tickets, it's time for you to put what you've learned into practice. Start by creating an account with Ticket Generator.

You can use this tool to help manage the entire ticketing process from start to finish. Start customizing your secured tickets now, your first 10 tickets are on us!

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You know that Christmas is right around the corner. And it's high time that you start preparing for the celebrations. So you're probably planning on organizing a Christmas event. It could be for an informal get together with your friends and family or a formal event at the workplace.

Hence, you're looking forward to creating tickets for the same. You'd want these tickets to be secure. That means they must ensure that only the authorized guests are granted entry to the event premises.

But did you know that these tickets can also ensure a safe and contactless experience for your guests?

Sounds exciting, right? Here are the chief challenges that your Christmas event tickets must help you overcome:

First, as discussed already, they must only ensure valid guest entries.

Second, the process of ticket validation must be fast but secure. After all, you would not want the event coordinators to spend a lot of time validating each ticket manually. This would translate to long queues at the entry gate and a bad guest experience.

Third, your service provider must ensure contactless (or digital) tickets, thanks to the current pandemic.

And finally, the tool that you choose must not only be easy to use but also cost-effective.

In this article, we'll discuss how you can create safe Christmas event tickets while ensuring contactless arrangements at affordable pricing.

Keep reading to know more.

A. QR Code-based Christmas event tickets a one-stop solution

With Ticket Generator, you can create tickets that can help you address all the challenges we discussed.

To understand how it works, you can check out this video:

To make things more clear, here's how the QR Code-based tickets can help you resolve all the possible problems:

1. Seamless generation of tickets

Since you'll have many guests attending your event, you'll need multiple tickets. Hence, you need a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the ticket. How will that be possible for bulk operations?

Don't worry,  christmas ticketing solution such as Ticket Generator help you do that easily. You can create multiple tickets in bulk while adding unique information to each one of them.

2. Get event registrations

Every event needs guest registrations. And it's even better if your service provider helps you get these registrations while helping you automatically generate tickets against each one of them.

And to do it, the event registration feature comes in handy.

With it, you can create a mobile landing page with a registration form. You can share the link to this form with your audience. You can even choose if you'd want the registrations to be approved automatically or manually.

Once a registration is approved, the guest receives the ticket in her email. This translates to saved time, effort, and money. A Christmas ticketing system can simplify this process with an event registration feature.

3. Event ticket validation

You have probably seen the ticket validation process at various events. The guests usually arrive with a copy of the ticket. These tickets are then validated by the coordinators.

Here, they either manually verify the attendant details with their database or they use a dedicated set-up to do the job.

But it comes with a problem this traditional way of manually validating tickets is a tedious process. And if you get a set-up for ticket validation at the event venue, it would incur additional costs.

However, a Christmas ticketing solution like Ticket Generator, can make the entire validation process simple, contactless, and economical. All you need to do is to generate the tickets, distribute them to your guests digitally, and validate them at the venue.

Tickets generated will have a unique QR Code. Your event coordinators only need to install the Ticket Validator app on their smartphones to validate tickets. They can then scan the QR Code with their smartphone to see if the ticket is valid, invalid, or duplicate. Here's how it looks:

4. Event ticket distribution

Ever since the pandemic, people prefer contactless arrangements. Thus, you must offer them the same. And to do it, you can start with avoiding paper-based tickets. Consider sending tickets digitally the Christmas ticketing software supports emailing or texting tickets to guests.

It could be via email, SMS, or both of them. Guests can show these digital tickets at the entry gate, get them validated, and enter the venue. Hence, no need for you to get them to get the tickets printed.

5. Queue management

Long queues are always hectic. And with the pandemic, ensuring social distancing and avoiding queues is a must.

Our Christmas ticketing system offers QR Code-based tickets, well-known for their fast scanning abilities. This reduces validation time to 2-3 seconds per coordinator per ticket, minimizing queues and ensuring a safer, better experience for guests.

6. Preventing unauthorized entries

Trespassers are a concern for any event organizer. They do not only mean a lack of security but the loss of business too.

But with QR Code-based tickets, this issue no longer remains a problem. These tickets cannot be duplicated because each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt status showing if it's a valid, invalid, or duplicate ticket.

Hence, it secures your event from the trespassers.

B. Best practices to ensure

Any event can face adverse situations such as stampedes and mayhem. And as an organizer, you must be prepared to avoid these. Hence, you must follow these best practices imbued with a Christmas ticketing solution:

1. Undergo a risk assessment

First, you need to understand and be aware of all the risks involving your event. For example, be extra cautious and take tight security measures if you are inviting a VIP or a celebrity to your event. 

Leverage a reliable Christmas ticketing software to keep track of your invitees. The same also applies if your venue is close to a risk-prone area.

Such risk assessment will help you know the prominent threats facing your event. And lead you to take appropriate event security measures.

2. Have an estimate of the number of guests

The second is to estimate how many people are expected to turn up at your event. Using a Christmas ticketing system can help you make appropriate preparations regarding social distancing norms.

This can help you make appropriate preparations regarding social distancing norms. 

Moreover, with this data, you can take suitable crowd control measures. This will ensure your guests' safety and a better experience.

3. Form multiple emergency exit points

You need to ensure that your emergency exit points are clearly visible at all times. This way, your guests will know where they need to head on to during an emergency.

It will help streamline the crowd and reduce the likelihood of crowd crush or stampede.
Follow these best practices to keep your crowd under control.

Now you know how you can make your event better, let's see how you can create tickets for your Christmas event.

C. Generate Christmas event tickets

As mentioned above, any online professional ticket generator service or a Christmas ticketing solution can help you create Christmas event tickets.

Using Ticket Generator, here's how you can do it in a few simple steps:

1. Generate tickets for your guests

a. Head to Ticket Generator and sign up

Once you have signed up, you'll get ten credits for free. These credits help you create tickets. Also, only one credit is required to create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

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Design tickets

After creating the event, you will be prompted to create the tickets. You can either upload your own design or choose from a selection of pre-designed templates. Ticket Generator also allows you to build your own tickets from scratch.

Upload Own Design: With this option, you may design your ticket using your own ready-made design template.This option allows you to superimpose the QR code and unique ID on the ticket.Furthermore, by clicking the Add button, you can enter variable information (which will be unique to each ticket). It could be the guest's name, row, or seat number.Here's an example of a ticket generated using a ready-made template:

Edit Design: Use the Ticket Generator's standard design to produce tickets from scratch. It allows you to add a logo, modify the backdrop color, or upload a background image to your ticket.

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Choose from templates: If you don't want to create the entire ticket but still want to give it a nice appearance, this is the choice for you. To access this functionality, simply click the Choose from Templates option.

Once clicked, you will be presented with a selection of pre-designed templates from which to choose. To select a template, click the Select Template button just below the chosen template, and your ticket, complete with all of the information, will be converted into a designer ticket.

Once you've decided on the design, click on Preview to see how your ticket looks.

Delivery method

d. Now, click on Done. Here, you'll be asked to specify the Delivery method. That means you can choose the distribution of your tickets to the guests

Here are the four options you'll be asked to choose from:

i. Generate Form Link: Here, you can design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text

ii. Generate and Download: This option allows you to generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields

b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time

In case you want to know more information about it, you can refer to this detailed guide on Ticket Generator API.

e. Once you specify all the details, click on Generate

That's it. All the Christmas event tickets will be generated and you'll be notified via email.

2. Solo tickets for contingencies

Ticket Generator can efficiently manage your event's contingencies, making it an optimal Christmas ticketing solution.  It is useful in two ways:

a. Having unplanned guests

It's common to have unexpected guests arrive at your event. A dependable Christmas ticketing system can help you manage these situations without stressing about generating an entire batch of tickets again. Easily create additional Christmas event tickets. Here's the simple process:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

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b. Resending the tickets

It can be a challenging moment when guests have not received their tickets. At such times, it is crucial to resend the event tickets. Seamless management of these scenarios is a testament to the strength of effective Christmas ticketing software. Let this not be a hiccup in your event; Ticket Generator is here to help:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

D. Validation of tickets

As an event organizer, your responsibility includes validating tickets to filter valid, duplicate, or invalid entries. The Christmas ticketing system you select needs to address this efficiently. Ticket Generator embraces this challenge by allowing you to add coordinators authorized to validate the tickets.

Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Once you have done it, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator

Here, you just have to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Using this, they can log in to the Ticket Validator app on their phones

4. To do it, they can install the app on their smartphones via Google Play Store or App Store

5. Now, log in and they can then select the event for which they need to validate tickets for

6. At last, click on Scan QR Code and get started with validating the tickets

E. Event analytics

Event analytics tells you about your event performance. And Ticket Generator helps you monitor the same. To view event analytics on the Ticket Generator, follow these simple steps:

a. From the Ticket Generator dashboard, go to Manage Events.

b. On the page that loads, click on the event you want to track the attendance data for.

c. Next, click on Analytics section

d. Now, you will see various details such as attendance percentage, Event Status, and when the event ends. But the list doesn't end here. Here is all the data you will get via Ticket Generator:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

You can also download the entire analytics in PDF or XLSX format. In addition to this, you can also download specific analytical data for each section by clicking on the Download CSV icon.

That's it. That is all you need to know about Christmas event tickets. 

Ticket Generator truly is an easy, quick, and comprehensive Christmas ticketing solution. Now, you can confidently plan for your Christmas event, keeping contingencies in check, and induce success.

You now go-ahead to plan well for your Christmas event and make it a success.

New Year's Eve is probably the most exciting event of the year (at least for some people). Whether you are hosting a sit-down meal or a large party in a club, a New Year's party needs proper planning to make sure you end the year (or begin the new year) on the right note.

There are a lot of things to plan and consider. And the earlier you start the better.

We thought this would be the perfect time to initiate this discussion with a perfectly curated New Year Eve's party checklist. Enjoy!

A. What is a New Year's Event party?

A New Year's Eve party is a celebration that usually takes place around the end of December or the beginning of January. These events could be for anybody your clients, colleagues, friends, or even family and can look different in different places and companies.

If you are hosting a New Year's Eve for your clients and audiences, it should reflect the values of your organization.

For example, you can make it organized and grand by booking a venue and giving out New Year's Eve tickets. If your goal is to foster a culture of employee self-care and encourage mental health and wellness, you may give out gift certificates for wellness activities. 

B. What are the different types of New Year's events?

You have two best options to host a New Year's Eve Party. Either choose to organize a New Year's Eve party on December 31st and count down until the clock strikes midnight, or you can organize a daytime event on January 1st.

There are a whole lot of concepts you can choose from for the event. Typically, most people are in party mode these days and it is pretty common to go for drinks at one venue to get into the festive mood and then move to a different place in the evening for the main event.

If you don't want to go hardcore and party all night, a daytime party on December 31st would be the best option for bonding and getting into the holiday spirit.

Whichever option you choose for your organization, there are still a few different types of events you need to choose from:

1. In-person event

A common and electrifying way to organize an in-person event is to throw a party or book an exclusive venue to usher in the New Year. All you need to do is put together a guest list, organize catering and drinks, decide on the entertainment and activities, and finally roll out the New Year's Eve tickets.

You could do the following at your event:

• Invite a popular DJ
• Get a live band playing classic holiday hits
• Host a magic show
• A surprise visit from Santa! 

In-person parties are great opportunities to let the audience know be it your clients, employees, friends, or family, that you appreciate and value their presence in your life. You can also prepare a touching speech or curate an audio-visual to flash significant moments of the year.

If your budget is good enough, you can also go the extra mile to show your appreciation and prepare small gifts for everyone or you can even organize a Secret Santa gift exchange beforehand.

2. Virtual event

Even if your guests are from different locations, you can still host an exciting New Year's Eve party. Yes, meeting up in person has a different feel, but even hanging out online and staying connected can mean a lot to people in isolation, especially around winter holidays when our emotions run high.

Virtual events would be the best in these situations. These events can be as engaging and exciting as an in-person event if you know how to plan it well.

Some of our favorite activities to include are Music Mashup, Mixology classes, virtual karaoke experience, guessing the audio/visual, or giving space to the attendees to showcase their talents.

3. Hybrid event

Hybrid events are ‘the way of the future' with many people working remotely and staying afar. These events combine in-person interaction with a virtual aspect where there is an opportunity for both in-person attendees and people at home to enjoy a shared experience.

C. Why should you host a New Year's eve party?

New Year's Eve parties are not only for fun but they can help in many ways. Here's  how:

1. Nurture relationships

Whether it is for friends and family, your employees, or your customers, a new year's party is a great way to bond to nurture relationships. With games, activities, and touching speeches, you can build the foundation for strong and lasting relationships.

2. Build engagement

If you're looking to build connections or engage your customers and employees, a New Year's Eve is a great way to bring these people together and be close to your brand. If you manage to engage and impress them well, they would naturally promote your brand and event on social media building visibility.

3. Team building

Employees with close friendships at work tend to feel less stressed and more positive about their work environment. Company parties and team-building events help to foster these relationships

4. Company culture 

Near Year Eve parties can contribute to your over culture as employees will feel appreciated and motivated. A positive culture is the key to making employees happy and satisfied. 

5. It's fun! 

Holidays, festivals, friends and family get-togethers New Year's Eve parties are probably the most enjoyable events of the year. From loud music to great food and cocktails, it is one of the most effortless and fun ways to celebrate and create beautiful bonds and memories.

D. How to Host a New Year's eve party

Here is how you can organize the most exciting event of the year:

1. Choose your New Year's Eve party theme

New Year's Eve themes can range from superheroes to old Hollywood. The theme that you choose will depend on many factors, but remember to tailor the theme to your audience. If the party is for adults you can go with an over-the-top theme with cocktails to match and if it is for children you need to think about how to keep the kids entertained. 

If you are unsure of what theme to put up, you can create an audience poll and leave it up to them to decide.

Here are some exciting themes to consider for your New Year's Eve party-

a. Masquerade party

These parties never go out of style and are usually quite formal. You can supply attendees with masks or ask them to bring their own. Choose a venue with ample space for a dance floor and use a black, gold, and green color scheme to make the theme come alive.

b. Decade party

Add a fun factor to your New Year's theme party by throwing a flashback party, dedicated to the 70s, 80s, or 90s. Decade parties can be a fun costume-oriented idea that encourages attendees to get creative and reminisce on some of their favorite moments in pop culture history.

c. Eco-friendly party

Head start your New Year with a firm resolution to be more eco-friendly. Start by hosting a party with eco-friendly decorations and tableware, along with organic and locally grown foods. To complement the theme, you can also purchase champagne and wine from a local vendor, in addition to sending guests off with party favors from a local shop.

d. Hollywood themed party

Who doesn't like the glam and glitz of Hollywood? Let your guests have their own Red Carpet moment by hosting a Red Carpet with photo opportunities along with a fancy cocktail hour before the big countdown.

e. New Year resolution costume party

This is a unique and fun party theme where you have your guests come dressed as their actual New Year's resolutions. This would make an ultimate costume party. Let your guests know the specific details when you send out New Year's Eve Tickets and invitations.

f. Midnight brunch

The only acceptable time to host a midnight brunch (besides Christmas Eve of course!)  is during New Year's Eve. Invite your guests over for a midnight supper surrounded by your favorite breakfast and lunch foods. 

2. Select your venue

Do you need a large hall or a smaller venue like a restaurant or a bar would work better? The size of the venue will depend on the number of guests you are planning to invite.  Also, don't forget to consider the weather conditions as it is cold during this time in most places.

Remember to ask these questions when looking for the perfect venue-

• How many guests can the venue fit?
• How accessible is the venue?
• Does it have WiFi set up for virtual components?
• Will it offer sound equipment for music?
• Will the theme you've chosen match the venue? For example, if you're hosting a champagne party, does the venue have an alcohol permit?
• What time should a New Year's Eve party start?

A New Year's Eve party for adults typically begins from 6-8 pm, but for a children's event, you may want to begin earlier.

3. Choose games and entertainment

New Year's Eve parties are all about fun, and for that, you need games and entertainment. New Year party activities depend greatly on your event's theme and attendee demographics. But there is one thing that goes well for every kind of event and audience great music! Book a popular DJ or a fun band to make the event more lively and fun.

Here are some ideas for entertaining activities that you can plan:

• Year-in-review trivia
• New Year's Bingo
• Champagne relay race
• New Year's photo booth
• Name that tune (best songs of the year)
• Piñata
• Countdown to the ball drop
• Karaoke

4. Pick the party food

Food is one of the most important elements in any event. New Year being all about fun and games and food you can afford to mess this one up. You can come up with exciting, thematic ideas for your food and beverages, but make sure to keep your audience's dietary needs and preferences in mind.

Depending on when your event begins and the size of the event, you might arrange small bites or arrange food bars rather than preparing a full sit-down dinner. If you are planning on hosting a virtual event, you get recipe kits or food delivered to your guests before the event.

Here are some interesting ideas for New Year's Eve party menus:

• Milkshake bar
• Themed cocktails with alcohol-free options
• Dessert bar
• Mini versions of classic food (e.g., burgers, pizzas, hot dogs)
• Food trucks outside the venue
• Fondue bar
• Popcorn, candy
• Bagels and spreads for midnight brunch
• Caviar and raw bar
• Ice cream sundae bar

5. Set up your budget

Once you are done with the planning of the theme, venue, and food, you can start drawing your budget. Whether you are looking to raise money for charity, organize a raffle, make a profit for your business, or simply cover costs, your budget will be the ultimate deciding factor for new year's Eve tickets.

Partnering with sponsors or collaborating with other brands can help you to procure food or beverages. You can also approach local vendors and caterers and promote ‘go local' by negotiating a deal. If you're running on a tight budget, assign your team members to make your decorations or look into buying materials in bulk to get a discount.

6. Generate your New Year's Eve party tickets

New Year party promotion begins with a good event listing and party tickets. To roll out your New Year's Eve tickets, make sure to include the following details venue address, date and time, and some exciting information about what kind of fun guests can expect.

💡Pro Tip: A professional ticket generation software like Ticket Generator can help you create new year's Eve tickets easily with the option to customize and design your tickets.

7. Set up New Year's Eve tickets prices

After considering all the things mentioned above, you can now set a ticket price that should cover your overhead costs and still raise money for charity or profits. Depending on the audience and type of your event, you can offer different kinds of New Year's Eve tickets, such as VIP tickets to provide a more exclusive experience.

You can also start by offering early-bird prices at lower ticket prices for attendees who buy tickets earlier on and then gradually increase the prices as the event approaches.

8. Promote your New Year event

As long as you promote your event well, people will turn up for your event and you can even sell out tickets. To begin with, promotion begins with:

• Create posters and carousels to post on social media
• Create targeted social media ad campaigns aimed at audiences
• Create a landing page with all the important event descriptions to make it easy for people to buy tickets online
• Partner with influencers and other brands to get your event more visibility and attention
• Set up a drip email campaign
• Begin as early as you can to keep the buzz on stay on people's minds for a long time
• Set up event distribution to convert potential ticket-buyers faster

E. Roll-out the best New Year's Eve party with Ticket Generator

New Year's Eve is a big event. And remember that you are not the one hosting it. There are hundreds of events going on the same day. If people choose to come to your event leaving other parties, you have to make it worth their time and money. You cannot simply afford to mess up.

One of the ways to ensure your event runs as smoothly as possible is to trust Ticket Generator a ticketing software for events. Some of its best key features include:

• Allows you to create multiple New Year's Eve tickets in bulk
• Allows users to create and customize their mobile landing page with a registration form
• Offers a unique QR Code generation where your event coordinators can validate tickets using their smartphones
• Preventing unauthorized entries with QR codes
• Offers event analytics to help you analyze how your event performed

Sign up now to get your first 10 tickets for free!

If you are organizing an event, you probably have a lot to keep track of. After all, managing an event is not an easy job.

While you always try to organize every event the best way possible, it's only natural to miss out on a few things. But as a professional event organizer, you'd not want that to happen. After all, organizing a successful event does not only delight the client and the guests but is also important for your business.

Hence, you're looking for a checklist of best practices that can help you make your events a success.

In this article, we have compiled an exhaustive list of up-to-date event management best practices that can help you make your event a success.

A. Online event registration

Online event registration is an efficient and easy-to-use approach to encourage attendance and streamline the registration process. 

With the increasing trend of digitization, it not only simplifies the process but also allows for ease of data collection and management.

Below are few best practices related to online event registration:

1. User-friendly registration form 

Ensure your online registration form is simple and easy to understand. Avoid asking for too much information that might dissuade potential attendees from completing the form. 

With Ticket Generator, you can build a simple event registration form in minutes and start collecting your data. 

2. Secure payment gateway 

If your event requires payment, ensure that you have a secure payment gateway integrated to your registration form. This assures your attendees the safety of their payment details.

3. Seamless ticket generation 

A seamless ticket generation process is essential to ensure that you have complete control over your event tickets. This is especially important when you're selling tickets for a large event. You want to make sure that attendees can only register for an event once and also avoid them from sharing their tickets with anyone else. 

With Ticket Generator, you can easily customize the design and layout of your tickets and embed barcodes or QR Codes into them.

You have hundreds of design to choose from and you can even create your own unique design. 

4. Data analysis 

Use the collected data to perform an analysis. This will help you understand your attendees better and enable you to make informed decisions about your event.

You can use data to find out how many people attended your event, who they are and where they come from. You can also evaluate the effectiveness of your marketing campaigns by analyzing the number of tickets sold per channel, or even see which channels have brought you more revenue.   

B. Event management best practices 

Now you know how to set up your event page. Let's see how you can manage your event better:

1. Set your event goals

As an event organizer, you must be very clear about your event goals. It could be to raise money, promote a product, or organize a festival.

One thing that remains constant is that you need to devise the best way to attract and capture your audience's attention. After all, an event is all about your audience's engagement.

In case you don't know your event goals, there's a simple strategy you can follow to find out:

a. Identify the audience

The first step is to identify your target audience. That means who do you want to attend the event? Will it be people working in the corporate sector, teenagers seeking fun for the weekend, or people willing to make a purchase? You may also want to ponder if are you hosting the event to attract new customers or engage existing ones? And how many attendees do you expect?

b. Hidden aim of your event

The second is what is your event's hidden aim? That means do you want your event to educate the attendees, motivate them, or get them to take an action (such as making a purchase).

c. Measurable goals

Are the goals measurable? After all, you want to determine the performance of your event. For example, how many people attended and what was the ROI?

2. Use smart management tools

Event planning requires a great level of organizational and time-management skills. This is especially true for big events that want to host thousands of guests. And your staff may not suffice to handle a grand event by itself. So you may need external support. For example, a service provider to generate event tickets or invitations, ensure event security, help with event branding, and even provide event analytics.

However, an event management tool such as Ticket Generator can help you cost-effectively do it all. It allows you to do many things such as:

• Generate branded tickets and send the them to guests digitally
• Create an event registration page where guests can register for the event and get secure event ticket automatically
• Monitor the event analytics such as how many people attended, how many tickets were valid, invalid, or duplicate
• Ensure that only authorized guests are allowed into the event premises

Thus, it allows you to keep track of your event and, in turn, you can track sales.

3. Event Budget

You know how difficult budgeting is. After all, it is one of the most challenging part of event planning and execution.

Hence, it is important to produce a detailed, well-thought-out budget plan. This can help you track revenue, save time, and generate ROI.

Your financial budget should be done by first researching the event budget costs to get estimated pricing. You can do it by checking pricing data from previous events and taking inflation into account.

Once done, you then need to create a comprehensive list of budget-related tasks required such as:

• Food and beverage
• Guest accommodation and travel
• Marketing and promotion
• Staff salaries
• Security
• Service fees and other cost components

When done, you can then make sure that every arrangement is executed well within the budget.

4. Event Marketing

Now that the event budget and planning are done. The next thing is to promote your event. After all, no event is successful without having attendees show up for it. And you'll need an event marketing strategy to get the guests to your event.

You can use social media, email, print, or digital marketing to meet your marketing goal here.

Along with this, you can also reinforce your event's branding. Tools such as Ticket Generator help you do it.

It allows you to add your brand's colors to the tickets. Thus, the tickets do not only help you invite guests and prevent trespassing but also strengthen your brand's presence.

5. Undergo a risk assessment

You need to first understand and beware of all the risks concerning your event. After all, you would want to ensure an A-grade event for the attendees.

To do it, you need to be extra cautious and take tight security measures. This is especially true if you are inviting a VIP or a celebrity to the event. The same also applies if your venue is close to a risk-prone area.

If you do such a risk assessment, you get to know the prominent threats facing your event. And thereby, you'll be able to take appropriate event security measures.

6. Form multiple emergency exit points

Emergency exit points are a must in every event. And you need to ensure that they are visible at all times. That's because this would ensure that your guests know where they need to head on to during an emergency.

It will also help streamline the crowd and reduce the likelihood of crowd crush or stampede. To smoothen this process, you can also assign your staff at these points.

7. Multiple event coordinators

Say you are organizing a large event. That means your event will see a huge footfall. Hence, you need to ensure a hassle-free entry passage.

To do it, you can form multiple entry points with the event coordinators. They can validate the tickets and ensure no trespassing or crowding at these points. Hence, you will have a safe and secure event.

Tools such as Ticket Generator, allow you to add your staff as ticket validators. Thus, they can validate the tickets on your behalf. Sounds convenient, right?

8. Event ROI 

Measuring the success of your event is crucial to understanding the effectiveness of your planning and marketing strategies. Calculating your event's return on investment (ROI) helps you determine whether the event met its objectives and provides insights on areas of improvement for future events.

To measure event ROI, you need to follow the following steps:

1. Establish clear event objectives: Set specific, measurable, achievable, relevant, and time-bound (SMART) goals for your event, such as attendance rates, brand awareness, or revenue generation.
2. Identify key performance indicators (KPIs): Determine the metrics that will help you track progress toward your objectives. Examples of KPIs include number of attendees, social media engagement, and ticket sales.
3. Collect data: Gather data before, during, and after the event to measure your progress. Use tools such as surveys, ticketing systems, and social media analytics to collect this information.
4. Analyze the data: Compare your results against the established objectives and KPIs to measure the success of your event.
5. Calculate ROI: Divide the net profit (or other benefits achieved) by the total event cost, then multiply this figure by 100. This can help you understand the financial success of your event and identify areas for improvement in future events.
6. Adjust strategies for future events: Use the insights gained from your ROI analysis to improve and optimize your event planning, marketing, and execution for future events.

If you approach event planning and management with a focus on return on investment (ROI), you can make data-driven decisions that will help to improve your overall results.

So make sure that you are putting constant efforts into optimizing your event ROI, and you will find that your events become more successful.

Conclusion

That's it. These are all the event management practices you need to follow to ensure an A-grade event. 

You have everything that you need to get started. Now what's left is designing your  event, implementing it, and analyzing your results. Once you're done with this, the next step is to repeat the process again and again. This will help you become a better event manager over time.

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Say you are planning to organize a graduation event. It could be a party or a formal ceremony. And since graduation is one of the most sought-after moments for the students, you want to give them the best experience possible.

Hence, you'd like to leave no stone unturned to make the best arrangements. This would include everything from the event theme and food to the venue and guest entries.

Managing guest entries at the venue is one of the most important jobs. Here's why:

• None wants any trespassers to enter the event by forging with the original tickets
• The guest entry management system should not only be secure but also fast
• Your entry management tool must help you adhere to social distancing norms and contactless arrangements
• Once the event ends, you must get access to analytical data

In this article, you'll see how to take care of all the concerns mentioned above with a simple tool called Ticket Generator.

A. QR Code-based tickets to the rescue

You probably know what QR Codes are. For the uninitiated, QR Codes are 2D barcodes that can store a lot of information and are easily scannable with a smartphone.

QR Code-based tickets can offer you all the benefits mentioned above.

And to create such tickets, you need a professional tool such as Ticket Generator. It allows you to create secure event tickets that are easy to generate and validate.

To understand how it works, you can check out this video:

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s

To help you understand it better, here's how the list of features your graduation event tickets can have:

1. Seamless generation of tickets

Since this is going to be a big event, with many guests and alumni, you'll need multiple tickets. And creating them individually will take a lot of time. Don't worry, Ticket Generator allows you to create them in bulk.

And it still helps you add unique information to each ticket. It could be anything such as guest name, seat number, etc.

2. Get event registrations

Since you are organizing a graduation event, you'd need your guests to register for it. And it's great if you can do it contactlessly. Here, an advanced service provider can help you do it. It would help you get registrations while generating graduation tickets against them at the same time.

And to do it, the event registration feature comes in handy.

This feature allows you to create a mobile landing page with a registration form. Once generated, you can share the link to this form with your guests. It even allows you to choose whether you'd want the registrations to be approved automatically or manually.

Once registration is approved, your guest will receive the ticket in their email. This process is not only efficient but also saves time and money.

3. Event ticket distribution

You know how the pandemic has shifted focus to contactless arrangements.

And as an event organizer, you need to do the same. You can start by avoiding paper-based tickets. Hence, you must prefer tools that allow you to send the tickets digitally to your guests.

It could be via email, SMS, or both of them. Guests can show these digital graduation tickets at the entry gate, get them validated, and enter the venue. Hence, there is no need for them to get the tickets printed.

4. Queue management

Graduation events are full of people. Hence, there is a high chance of long queues at the entry gate. But the pandemic has rendered them unsafe too.

However, Ticket Generator has got you covered.

You know it offers QR Code-based tickets. And QR Codes get scanned within seconds of you holding the phone over them. Yeah, that's right. They are well known for their fast scanning abilities.

Hence, each coordinator can validate each ticket quickly, leading to a shorter validation time.

That means very short to no queues at the venue premises.

5. Event ticket validation

Say, your guests have started arriving at the venue. Here, you'd need to validate their graduation tickets.

Generally, traditional paper-based tickets are used as entry passes for guest validation.

But this method is not only tedious but also comes with the risk of physical contact.

However, tools such as Ticket Generator can make the entire process easy, touchless, and fast. All that you need to do is create the tickets, send them to your guests (either digitally or physically), and validate them at the venue.

Your event coordinators can validate tickets using their smartphones. All they need to do is install the Ticket Validator app on their smartphones. Once done, they can then scan the QR Code with their smartphone to see if the ticket is valid, invalid, or duplicated. Here's how it looks:

In fact, you can appoint multiple event coordinators to help with ticket validation. This would help speed up the process further.

6. Event analytics

Say your event has ended and you want to see the performance statistics.

Here, Ticket Generator has got you covered. It offers you valuable insights into your event and guests. These include event attendance, the total number of new, used, expired, invalid, duplicate tickets, tickets validated per coordinator, and the total number of re-entries allowed.

With this data, you will know how your event performed and where you need to improve.

B. How to generate Graduation event tickets

As mentioned above, only a professional ticket generation service can help you create these graduation tickets.

Using Ticket Generator, here's how you can do it in a few simple steps:

1. Generate tickets for your guests

a. Head on to Ticket Generator and sign up for free

After signing up, you'll get ten credits for free. These credits allow you to create tickets. Also, one credit is required to create one ticket.

And the best part is you don't need to add any card details while signing up.

b. Now, go to the Create Event section and click on the Bulk button

c. Here, create an event by adding details such as event description, time zone, and venue

After specifying and reviewing all the details, click Create.

Design tickets

d. Once done, you'll be asked to design the tickets. Here, you'll see two options Upload Own Design and Default Design

Upload Own Design: It helps design your ticket using your own ready-made design template.

Here, you can superimpose the QR Code and unique ID on the ticket. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Default Design: It allows you to use the Ticket Generator's standard design to customize your tickets. This includes adding a logo, changing the background color, or even adding a background image to your ticket.

Once you've finalized the design, click on Preview to see how your ticket looks.

Delivery method

e. Now, click on Done. Here, you need to specify the Delivery method. That means you need to choose how do you want the tickets to be distributed to the guests

Here are the four options you'll see:

i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you get further three options to choose from:

a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time

e. Once you have specified all the details, click on Generate

That's it. Your Graduation event tickets will be generated and you'll be notified via email.

2. Solo tickets for contingencies

Say you have generated graduation tickets in bulk. But there are situations where you need single tickets. Here also, Ticket Generator has got you covered. It allows you to generate and distribute single tickets to the guests. It is useful in two scenarios:

a. Unplanned guests

Say some unplanned guests arrive at your Graduation event at the last moment. And you need to provide them with the tickets.

Now, it would be time-consuming and hectic to generate a whole batch of tickets again especially for them.

Don't worry. Ticket Generator has got you covered. It can help you create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. Click on Create Tickets. Once done, you've to click on the Single button

iii. Now, you'll be asked to select the appropriate event and under Choose Action section, click on the New Ticket

iv. Here, select the delivery method from the two choices Download Ticket and Send Ticket

The Download Ticket option allows you to generate and download the ticket. On the other hand, the Send Ticket option helps you send the ticket to the guest via email ID or phone number

v. After finalizing the delivery method, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

Now suppose you have generated the tickets and sent them to your guests. But due to some unforeseen reasons, some of them didn't receive it.

At such times, you need to resend the event tickets to them. And here again, Ticket Generator has got you covered. Here's how:

i. Login to Ticket Generator

ii. On the dashboard, click on Create Tickets followed by clicking on the Single button

iii. Now, you'll be asked to select the event for which you want to resend tickets

iv. Once selected, click on Resend Ticket under the Choose Action section

v. Now, specify your mode of searching for the guest's ticket. You'll see three options to do it ticket ID, guest's email address, or phone number which you entered while creating the tickets

vi. After entering these details, click Search. Now, you will see the ticket details

vii. At last, click on View and specify the guest's email ID or phone number

viii. Once you submit these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these graduation tickets.

D. Validation of tickets

As an event organizer, you'd need to know how to validate the tickets.

When done properly, it would show whether the ticket is valid, duplicate, or invalid entry in a contactless way. And to help you do it seamlessly, your team can help you out. How?

Ticket Generator allows you to add coordinators for the event. Once added, they'll be authorized to validate the tickets.

Here are some simple steps you need to follow here:

1. From the dashboard, go to the Manage Event section

2. Now, select the required event

3. Once done, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator

Here, you just have to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Using this, they can log in to the Ticket Validator app on their phones

4. They can install the app on their smartphones via Google Play Store or Apple App Store

5. Now, they need to log in and select the event which they need to validate tickets for

6. At last, they have to click on Scan QR Code and get started with validating the tickets

D. Event analytics

As mentioned above, event analytics speaks volumes about your event performance. And you can show this data to the prospects to eventually convert them.

To view event analytics on the Ticket Generator, you need to follow these simple steps:

1. From the dashboard, head on to Manage Events

2. On the page that loads, select the event for which you want to track the event analytics

3. Now, click on See Analytics under the Attendance Analytics section

4. Here, you will see various details such as attendance percentage, Event Status, and when the event ends

Here are a few more details you can get via Ticket Generator:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

In short, you get all the performance trackers in one place. Ticket Generator also allows you to download the entire analytics in PDF or XLSX format.

Thus, you can add them to your presentations to show them to your potential leads.

That's it. That is all you need to know about Graduation event tickets. You can now go ahead and start generating tickets to ensure a safe, fun, and contactless experience for your guests.

Go with the Boom!

A Prom party is one of the most sought-after events in a student's life. After all, who doesn't like celebrating the end of school with a night of dance, happiness, and fun?

The event, hence, definitely calls for preparation and attention. And if you're going to organize a prom event, you'd want to ensure an environment that is not only fun to be in but safe and secure too.

So, to start the preparations, you're looking forward to creating entry tickets for the same. You don't only want these tickets to act as event passes but also stop unauthorized entries.

But with traditional event tickets, you have to face various issues. For example:

First, they are not foolproof towards invalid or duplicate entries.

Second, the process of ticket validation with the traditional tickets is slow and translates to long queues at the entry gate. And this creates a bad experience for the guests.

Third, the traditional tickets are usually paper-based and put COVID-related norms at a risk.

In this article, we'll discuss how you can create prom party tickets while ensuring secure, fast, and contactless arrangements. Keep reading to know more.

A. QR Code-based tickets a one-stop solution

QR Code-based tickets help you take care of all the problems mentioned above. And to create such tickets, you need an advanced service provider such as Ticket Generator.

Ticket Generator allows you to create QR Code-based tickets that are contactless and easy to validate.

Here's how the QR Code-based tickets can help you resolve all the possible problems:

1. Seamless generation of tickets

A Prom party is an event that has a large number of guests. Thus, you need to generate tickets in bulk for the same. And Ticket Generator can help you out here.

It allows you to create multiple QR Code-based tickets in bulk in a matter of minutes. To understand how it works, you can check out this video:

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s

2. Get event registrations

Any event needs the guests to register for it. And a service provider that helps you get registrations while automatically generating tickets against each one of them is just great.

And a feature called Event Registration can help you do it. It allows you to create a mobile landing page with a registration form. You can share the link to this form with your audience.

It even allows you to choose whether you'd want the registrations to be approved automatically or manually.

Once registration is approved, the guest receives the ticket in the email. Simple, right?

3. Event ticket validation

Now comes validating the tickets to allow guest entries. None likes to wait in line to get the ticket validated. But with manual verification of tickets, they need to wait nevertheless. And if you think of installing an automated set-up for the job, it would add to your costs.

However, Ticket Generator is here to save the day. It not only makes the entire process easy and touchless but also affordable for you.

All that you need to do is create the tickets, send them to your guests (either digitally or physically), and validate them.

Here's how it works: generated tickets have a unique QR Code. Your event coordinators have to install the Ticket Validator app (iOS and Android) on their smartphones to scan the QR Code. Once they do it, they can see if the ticket is valid, invalid, or duplicated.

This is how it looks:

And the best part is that QR Codes are well known for their fast scanning abilities. Hence, it won't even take more than 2-3 seconds for each coordinator to validate a ticket. Thus, little to no long queues at the entry gates.

4. Event ticket distribution

You know ever since the pandemic, people prefer contactless arrangements. From contactless registration to contactless ticket verification, they want it all. And you can do it by sending tickets digitally to your guests.

It could be via email, SMS, or both. At the venue, guests can show these digital tickets at the entry gate and get them validated. Hence, no need for them to get the tickets printed.

5. Preventing unauthorized entries

You wouldn't want trespassers to spoil the mood of students at this joyous event. Thus, you need means to ensure security.

And with QR Code-based tickets, this issue no longer remains a problem. That's because these tickets cannot be duplicated, thanks to the QR Code on them.

That means your event gets immune to any unauthorized guests.

B. How to generate Prom party tickets

As mentioned above, any online professional ticket generator service can help you create Prom party tickets. Using Ticket Generator, here's how you can do it in a few simple steps:

1. Generate tickets for your guests

a. First, you need to visit Ticket Generator and sign-up

Once you have signed up, you'll get ten credits for free. Here, each credit will allow you to create one ticket.

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

d. Now, from the dashboard, click on the event for which you want to create these ticket and then click on Guest Tickets tab.

e. Here, click on New Ticket(s) drop-down and select the Bulk Tickets if you want to generate tickets in bulk or simply select Single Ticket option to generate a single ticket.

f. Afterwards, select the delivery method Download Ticket and Send Ticket as per your choice.

‍

Design tickets

g. Now, comes the next part designing the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

Here, you can superimpose the QR Code and unique ID on your own ticket design. In addition, you can also add variable information (which would be different for each ticket) by clicking on the + button. This information could be anything such as the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. This option allows you to add a logo, change the background color, or even add a background image to your ticket.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once you've decided on the design, click on Preview to see how your ticket design looks.

Delivery method

h. Now, click on Done and proceed to specify the Delivery method. This means you need to choose the method of distribution of your tickets to the guests

Here you'll see four options to choose from:

I. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text

II. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

III. Generate and send: In this option, you will further see three options to choose from:

• ‍Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields‍
• Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)‍
• Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

IV. Generate via API: Here, you can integrate your own registration system with Ticket Generator API. This would allow you to generate tickets programmatically in real-time

i. Once you specify all the details, click on Generate

That's it. All the Prom party tickets will be generated and you'll be notified via email.

2. Solo tickets for contingencies

Contingencies are pretty common in the event business. But Ticket Generator has got you covered. It ensures against it by allowing you to generate and distribute single tickets to the guests. It is useful in two ways:

a. Arrival of unplanned guests

Say some unplanned guests have come to your event at the last moment. This is pretty common in events involving students. In such situations, you need to give them the tickets too.

Now rather than generating a whole batch of tickets again, you can simply create additional tickets quickly. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

v. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

Note that you'll need one credit for each extra ticket you create.

b. Resending the tickets

You know how sometimes your guests don't receive their tickets despite you having sent them. At such times, you need to resend them the tickets.

Here again, Ticket Generator has got you covered. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

C. Validation of tickets

As an event organizer, it is your prime responsibility to validate the tickets. But it isn't one man's job. Here, you'll need the help of your team.

And Ticket Generator allows you to add coordinators for the event. Once added, they'll be authorized to validate the prom party tickets. Here's how to do it:

1. Login to Ticket Generator

2. Go to the Manage Event section from the dashboard

2. Now, select the required event

3. Once done, tap on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator

Here, you need to specify the email address of each coordinator. Once done, these coordinators will receive an email invitation. Next, they can install the Ticket Validator app on their phones via Google Play Store or App Store and login into it.

4. Once done, they can select the event that they need to validate tickets for

5. At last, they can just click on Scan QR Code and get started with validating the tickets

That's it. That is all you need to know about Prom party tickets. And the best part is that it is very easy and convenient with the help of tools such as Ticket Generator.

You now go ahead and plan well for your Prom party and make it a success.

Say you are planning to organize an event. It could be a party, seminar, movie show, or formal ceremony. And you want to ensure a safe and secure experience for your guests.

And ever since the pandemic, making the arrangements as contactless as possible has become important.

After all, it ensures maximal protection against the spread of disease by limiting human contact. It does not only help you ensure the safety of your guests but your team members too.

So you're looking forward to creating digital tickets for one of your events. Well, what if you could use the digital tickets to do more than just authorize event entries?

Yes! From contactless distribution and guest validation to ensuring social distancing and getting event attendance, digital tickets can do it all.

In this article, we'll see what benefits digital tickets offer and how to create them.

A. Digital tickets a one-stop solution

Tools such as Ticket Generator help you create QR code-based digital tickets for your events.

You probably know what QR Codes are. For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.

To understand how it works, you can check out this video:

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s

We'll now see what perks can these tickets offer you:

B. Event processes that are made better with digital tickets

1. Get contactless event registrations

It's common for any event to need the audience to register for it. And it's great if you can get registrations while generating tickets against them at the same time.

And to do it, Ticket Generator's feature called Event Registrations comes in handy.

This feature creates a mobile landing page with a registration form. Once created, you can share its link with your target audience. You can even choose whether you'd want the registrations to be approved automatically or manually.

Once registration is approved, the guest receives the ticket in her email. In short, this process is contactless, efficient, and time-saving.

2. Digital ticket distribution

Since you want to ensure your guests' safety, you'd probably avoid paper-based tickets. Hence, you're interested in digital tickets.

Here, professional service such as Ticket Generator has got you covered. It can help you send tickets via email, SMS, or both. When guests arrive, they can just show these digital tickets at the entry gate, get them validated, and enter the venue.

Hence, no need for guests to get them printed.

3. Digital ticket validation

Ticket validation is the most important process at an event. Traditionally, the guests would arrive with a copy of the ticket. This was then manually verified by the coordinators with their details in their database.

But this is a tedious process for both the guests and the staff.

Here, QR Code-based digital tickets have got you covered. These tickets come with a QR Code having a unique ID. Your event coordinators can scan the QR Codes on the tickets with their smartphones to check whether the ticket is valid, invalid, or duplicate.

And the good news is there is no need for any expensive hardware installation to do the same. Impressive, right?

4. Contactless Queue management

You know how the pandemic has changed the paradigm of event management. It has put a great emphasis on avoiding long queues and crowding.

Thus, it is your responsibility to ensure no long queues for the people waiting in queues to get an entry for the event.

And QR Code-based digital tickets help you do it with their fast scanning ability. It doesn't take more than 2-3 seconds for a coordinator to validate each ticket using the smartphone.

The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.

5. Contactless bulk generation of tickets

Since you are organizing an event, you'd need several tickets. They could range from hundreds to thousands in number. And you'd want a tool that allows you to generate contactless unique tickets in a matter of minutes.

Ticket Generator helps you do it easily. In fact, even while you create the tickets in bulk, you can still add unique information to them. For example, guest name, row number, and guest ID

And the best part is the more tickets you generate, the lower cost per ticket you incur. Isn't that amazing?

6. Preventing unauthorized entries

Trespassers are a pain for any event organizer. They are not only a risk for the guests but also your business's reputation.

But with digital tickets, this issue no longer remains a problem. These tickets are impossible to duplicate.

As discussed earlier, each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt status showing if it's a valid, invalid, or duplicate ticket.

Hence, a strict no entry for the trespassers.

7. Tracking event performance

You know how important it is to track event performance. It helps you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently.

C. How to create QR Code-based tickets

Now you know why it makes sense to use digital tickets. The next question is how to create them?

As mentioned above, you'd need a professional service provider. And Ticket Generator has got you covered.

1. Generate digital tickets for your guests in bulk

Using Ticket Generator, here's how you can generate QR Coe-based digital tickets:

a. Go to Ticket Generator and sign up to create an account

Here, you won't have to enter card details while signing up. And after signing up, you'll receive ten credits for free. Each credit allows you to create one ticket.

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

After you do this, your event will be created.

d. Once your event is created, click on the newly created event from the Manage Events tab. Look for the Guest Tickets selction and click on it.

e. Then, click on the New Ticket(s) drop-down button and select the Bulk Tickets option. Use this option to bulk generate and distribute tickets in batches. You will have two different options for generating and distributing your tickets.

Design the tickets

Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.or

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

‍

Choose the delivery method

d. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time

e. Once you specify all the details, click on Generate. All the digital tickets will be generated and you'll be notified via email

2. Generate single tickets for contingencies

Now you know how to generate digital tickets in bulk. But what if you need a couple of single tickets too? Here also, Ticket Generator can help you. It allows you to generate and distribute single tickets to the guests. It is useful in two scenarios:

a. Having unplanned guests at the last moment

Say you are organizing an event and have created the tickets for it. But some unplanned guests have come to your event at the last moment. This is pretty common in events. And when that happens, you'd want to generate tickets for the new arrivals.

Now rather than generating a whole batch of tickets, you can simply create additional tickets in a couple of minutes. Here's how:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to create these tickets.

iii. Now, click on Guest Tickets tab.

iv. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

vi. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

b. Resending the tickets

Say you had sent the tickets to your guests digitally. But some of them didn't receive the them. Here's how you can resend the tickets here:

i. Login to Ticket Generator

ii. From the dashboard, click on the event for which you want to resend the tickets.

iii. Now, click on Guest Tickets tab.

iv. Click on Resend Ticket.

v. Now, you'll have to specify your preferred mode of searching for the guest's ticket. You can use the ticket ID to do it. Alternatively, you can also use the guest's email address or phone number which you entered while creating the tickets

vi. Once you've entered these details, click Search. Now, you will see the ticket details

vii. Click on View and you'll be asked to specify the guest's email ID or phone number. After submitting these details, click Resend

Note that you'll not be charged extra for resending the tickets.

Now, let's move ahead to detail how you can validate these tickets.

D. How to validate tickets

Ticket validation is important to know whether the ticket is valid, duplicate, or invalid.

To do it, you can add your team members as coordinators to Ticket Genrator. Once you do it, they'll get authorized to validate the tickets. That means an increase in the manpower.

Here's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event for which you want to validate and click on three horizontal dots under the More heading

3. Once done, tap on Add/Edit Coordinator

Here, you need to specify the email address of each coordinator. After doing it, the coordinators will receive an email invitation. Using it, they can install and login to the Ticket Validator app on their phones

4. Next, they just need to select the event they need to validate tickets for

5. Once done, they need to click on Scan QR Code and get started with validating the tickets

That's all you need to know about digital tickets. With Ticket Generator, you can ensure a contactless and hassle-free experience for both yourself and the guests alike.

If you are an event organizer, you'd want as many people as possible come to your event. After all, that is how you will generate event ticket sales and revenue.

To do it, you need to follow the industry's best practices. But since the pandemic, the event industry has been heavily disrupted and taken a huge hit.

As per Forbes reports, more than 83 million events had been canceled or rescheduled due to COVID-19.

However, the event industry is making a common back. And it's happening with the help of contactless technologies such as QR Codes.

For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.

Thanks to the increase in global smartphone penetration that went from 59.01% in 2017 to 78.05% in 2020. And also the access to high-speed mobile internet which increased from 48.8% in 2014 to 62.5% in Jan 2022. These factors have helped in the huge adoption of QR Codes.

In this article, we'll see how to push your event ticket sales to maximize your revenue.

A. Five essentials that you must follow

Here are the five most important things you must set up:

1. Create a secure and efficient guest entry system

The first and indispensable thing you need for increasing ticket sales is an efficient ticketing system. This system will help you create secure, contactless tickets for the guests, thus boosting entertainment ticket sales.

We recommend the one that helps you create tickets that are contactless and secure.

To understand how it works, you can check out this video:

Contactless tickets would help you ensure a safe environment for guests and your staff. And their secure nature would make sure only authorized people are given entry to the event. That means no scope for trespassing.

So make sure you choose the right ticket and entry management system for your event. Here are some features that you must look for while finding a suitable service provider:

a. Easy event registrations

Event registration pages aid in increasing ticket sales as it allows users to register and generate tickets simultaneously. Service providers offer an 'Event Registrations' feature that helps you create mobile-friendly registration pages. The result of this feature - is contactless, efficient, and increased event ticket sales.

This feature allows you to create a mobile landing page with a registration form. Once created, you can share its link with your target audience. It even allows you to choose whether you'd want the registrations to be approved automatically or manually.

After approval, the guests receive tickets in their email. In short, this process is contactless, efficient, and time-saving.

b. Seamless bulk generation of tickets

Since you are organizing an event, you'd need a large number of tickets. They could range from hundreds to thousands in number. Thus, you'd need a tool that allows you to generate unique tickets in a matter of minutes.

And Ticket Generator helps you do it easily. In addition to creating tickets in bulk, it also allows you to add unique information to them. For example, guest name, row number, and guest ID.

c. Digital ticket distribution

Since it is important to ensure your guests' safety amidst the COVID-19 pandemic, you must avoid paper-based tickets.

So make sure your service provider helps you send tickets via email, SMS, or both. When guests arrive, they can just show these tickets at the entry gate, get them validated, and enter the venue.

Hence, no need for guests to get them printed.

d. Contactless ticket validation

Contactless ticket validation is a safety norm that drastically helps to increase ticket sales. To adhere to the safety norms, you must adopt contactless ticket validation too.

But the traditional validation process for entry validation falls apart. Here's why the guests need to arrive with the ticket. It's then manually verified by the coordinators with guest details in their database.

This is a tedious process for both the guests and the staff.

However, QR Code-based tickets have got you covered. They come with a QR Code having a unique ID. As event coordinators can scan the QR Codes with their smartphones, they see if the ticket is valid, invalid, or duplicate. Here's how it looks like:

And there is no need for any expensive hardware installation to do the same. Cost-effective, right?

e. Queue management

Since the pandemic has changed the paradigm of event management, avoiding queues and crowding has become a necessity.

So it is your responsibility to ensure the same for the people waiting in queues at the entry gate.

And QR Code-based digital tickets help you do it. With their fast scanning ability, it doesn't take more than 2-3 seconds for a coordinator to validate each ticket. With QR Code-based tickets, you save on validation time, resulting in smaller queues and a safer environment contributing to increased event ticket sales.

The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.

f. Event performance tracking

You know how important it is to track event performance. It helps you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently and generate even more sales.

2. Identity your audience

After selecting the right online ticketing system, you need to identify your target audience. This will help you know where to promote your event and how to draft marketing communications tailored to the audience's needs.

For example, say you want to host a graduation event. Here, your target audience would be school/college admins who will throw the party for the graduating batch. So, you'd need to make sure that you promote your services among them with the right message.

3. Find partners and sponsors

Every event needs partners and sponsors to lend a helping hand.

For example, if you're organizing a music event in summers, your guests would need drinks to quench their thirst. And needless to say, you'd want a vendor for the same.

So make sure you start looking for vendors and other partners in advance.

To find sponsors, you can use your contacts or leverage various digital platforms too. For example, digital tools such as Sponsor Park, Sponeasy, or SponsorMyEvent. In addition, you need to keep a hard eye on the following factors too:

• Event goals: Your event goals should adhere to the budget and sponsor. It is very crucial. For example, if you need help promoting a venue during a festive season, you need to secure a space that is going to be most crowded such as malls. Here, you can leverage it and produce the best results
• Reach out to targeted sponsors: You can reach out to sponsors who already work with events related to your industry. They'll be more likely to sponsor your event than the ones who aren't related to your niche
• Narrow down your options: Since sponsor pitches and meetings are time-consuming, it's important to limit the number of sponsors you reach out to. Just create a list of sponsors who align with your event goals and image
• Select the audience choice: It's common to do audience research before any upcoming event. It would reveal all the interests, social media accounts, and brands your audience loves. You can then try reaching out to these brands for sponsorship as they will give your audience a familiar feeling

Various companies sponsor events at certain times of the year. This depends on their event budget and factors such as the economy, the industry, and the company's ROI performance. So make sure you reach them out at the right time with the right pitch.

And once you've decided on some sponsors, start reaching out to them and seal the deal.

4. Invoke interest among your attendees

The best way to push your event sales is via your attendees. How? They can recommend your event to their friends and family. And it is a fact that people prefer word-of-mouth recommendations over anything else.

This means existing attendees can be your biggest marketers and revenue-drivers. And to do it, you can offer them the right incentive.

Here are some ways you can use to encourage attendees to spread the word:

• Group discounts: This is one of the most common tactics out there. When an attendee comes along with friends or family, you can consider giving them a special discount. That means while you see an increase in the tickets sold, the guests also get to save some money. A win-win situation for both parties
• Gamification: You can leverage gamification by setting up a reward system. Here, attendees can collect points for sharing the event and getting friends to sign up. These points can be then redeemed for event merchandises and other services of your choice

5. Leverage social media

Since the rise of digital marketing, social media has become a hub for promotions. Here, you can target your audience with a proper plan of action.

While you will do organic promotions, you can look at paid options too. For example, an ad campaign with Facebook and Instagram. Just create a campaign with the audience filtered as per your needs. Then add your required budget and promotional message. That's it. You're good to go!

Moreover, you can even try out influencer marketing. Influencer marketing campaigns can also significantly help increase event ticket sales.

It allows you to partner with a person who has a strong social media presence. Just find the right set of influencers in your niche and collaborate with them to market your event.

Now you know how to push your event sales to new heights. In case you are looking for a tool to create, manage, distribute event tickets, here's a quick guide:

B. How to create QR Code-based tickets

As mentioned above, you'd need a professional service provider. And Ticket Generator has got you covered.

Using Ticket Generator, here's how you can generate QR Code-based tickets for increasing ticket sales and enhancing entertainment ticket sales: 

1. Go to Ticket Generator and Sign up to create an account

Here, you won't have to enter card details while signing up. And after signing up, you'll receive ten credits for free. Each credit allows you to create one ticket.

2. Now, go to Create Event section followed by clicking on the Bulk button. Here, create an event by adding event details such as description, time zone, and venue

Once done, proceed ahead.

Design the tickets

3. Now, comes the part where you need to design the tickets. Here, you can either go with the Upload Own Design option or select the Default Design option

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Default Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose the delivery method

4. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time

5. Once you specify all the details, click on Generate. All the digital tickets will be generated and you'll be notified via email

That's it. That's all you need to know on how to push event ticket sales. With Ticket Generator, you're now equipped to push event ticket sales and offer a contactless, secure, and convenient experience for everyone involved.

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You're probably planning on organizing an event. It could be a seminar, workshop, sports festival, music concert, or any such event. So you're looking for a suitable ticket generation service for the same.

But here's the thing you want tickets in bulk where each of them should be auto-generated in real-time for your guests. But this is not as easy as it sounds. That's because it's impractical for you to head on to your ticket generator service every time you need to generate a ticket.

But don't worry. This is where Ticket Generator has got you covered. It allows you to auto-generate tickets in two ways:

The first is via Ticket Generator API. This is useful if you have your own information system and want to integrate ticket generation into it

Here, your application or information system will send an API request to the Ticket Generator. And in return, a ticket will be auto-generated and sent in real-time to your app or information system.

The second is using an event registration feature. It helps you get guest registrations. And in return, generate event tickets for guests automatically.

Keep reading to know more about Ticket Generator The Auto Ticket Generator tool.

A. Ticket Generator: a brief

Ticket Generator is a tool that helps you create event tickets to manage guest entries. And it does this with QR Code-based tickets. These tickets are quite unique. How?

Well, they are impossible to duplicate since they have a QR Code having a unique ID. When scanned, the event coordinator can see this ID along with a prompt status. This would show if it's a valid, invalid, or duplicate ticket.

And here is a sneak peek on how it works:

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s

Now you have understood what Ticket Generator is and how it works. Let's see how you can use it to auto-generate tickets:

1. Using Ticket generator API

If you have your own event registration site or software, then you can integrate ticket generation into it. To do it, Ticket Generator API can help you out.

This ticketing system allows you to autogenerate QR Code-based tickets in real-time. Your guests will receive the one-time scannable tickets via email or SMS.

They can then show the ticket on their smartphone at the entrance to get entry.

The best part is there is no need for printing the tickets or even setting up any software or hardware. Simple integration with the Ticket Generator API is all that's needed.

2. Using Event Registration

It's common in events to get guest registrations. And if your service provider can help you easily get the registrations, the process would be even better for you, right?

This is where the event registration feature comes in handy. It allows you to get event registrations while helping you automatically generate tickets against each one of them.

Here's how it works you first create a mobile landing page with a registration form. While setting up the form, you also get to decide if you'd want the registrations or to be approved automatically or not.

Once done, you share the link to this form with your audience.

Your audience then fills up the registration form. Next, the registration is approved automatically or manually (based on the option you chose).

Once the registration is approved, the ticket is automatically sent to the guest's email.

B. Why use Ticket Generator for your use case

You know that Ticket Generator allows you to auto-generate QR Code-based tickets.

But you'd still want to know why you must choose it over other service providers. Well, you can go through the reasons mentioned below and decide for yourself.

1. A seamless and automated process

As discussed already, Ticket Generator is the best way to auto-generate tickets without sweating a single drop.

You can create as many tickets as required. Simply integrate the Rest API into your information system or use the Event Registration feature.

2. Tickets branded to your business or event

With Ticket Generator, you can create custom-branded event tickets.

This will serve two purposes. First, it will build brand recognition among your guests. Second, it will also make your tickets visually appealing rather than making them look like plain and boring entry passes.

With Ticket Generator, you can customize the ticket design in two different ways:

a. Upload Own Design

Here, you can design the tickets using your own ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

b. Default Design

Here, you can use the Ticket Generator's standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.

3. Bulk generation with ticket details customized to individuals

Since you'll have many guests attending your event, you'll need multiple tickets. Hence, you need a tool that allows you to create the tickets in bulk.

Now you may wonder what if I need to add each guest's name and seat number to the ticket? How will that be possible for bulk operations?

Don't worry, Ticket Generator can help you do that easily. You can create multiple tickets in bulk while being able to add unique information to them. And each ticket generated via Ticket Generator comes with a unique QR Code.

4. An economical choice

Since you will need tickets in large quantities and on a need basis, you'd want an economical service.

Here, Ticket Generator has got you covered. You only need to pay for the tickets you generate. No additional charges are required. In fact, each ticket can cost you as low as a couple of cents.

5. A quick and secure process for ticket validation

With these tickets, you don't need to worry about getting a dedicated set-up to authenticate entries. Your event coordinators can simply use their smartphones to scan the QR Code on each ticket and see if it's a valid entry.

All that they need is the Ticket Validator app (iOS and Android) installed on their phones.

Also, since scanning a QR Code hardly takes a second or two, the whole process becomes really fast. This translates to little to no queues at the entry gate.

6. Valuable insights into your attendees

Tracking event performance helps you draw valuable insights about event performance and its attendees. This includes information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently.

C. How to auto-generate tickets

Now you know why it makes sense to use Ticket Generator as an auto-generation service. Next question is how to set it up?

1. Create tickets programmatically

If you want to integrate ticket generation into your own information system, then Ticket Generation API can help you do it.

It allows you to generate tickets programmatically in real-time. Hence, there is no manual intervention required.

2. Create tickets via the Event registration feature

Here, you can go to Ticket Generator. And under the delivery method, select the Event Registration feature.

Now, design the registration page by adding images, event description and details, add the form fields, and customize the button text. Once you're done, you can choose if you'd want the registrations to be approved manually or automatically.

Note that once the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you want to cap the number of registrations, you can mention the same under the Registration Limit.

That's it. That is how an auto-ticket generator can help you generate tickets easily.

This is all you need to know about a auto ticket generator. You can now auto-create your own event ticket. This will, in turn, offer a seamless experience to both your staff and guests.

You are looking forward to organizing a party or an event. It could be formal or informal in nature. For example:

• Annual corporate meeting
• College graduation ceremony
• Prom party
• Fun-filled Halloween event
• Grand Christmas celebration
• New year event for a client
• Informal events such as birthday parties and anniversary celebrations

So, you want to create guest entry passes for the same. Hence, you're looking for a suitable entry pass maker.

While there are many tools that can help you create passes, there are some that let you go a step ahead. That means besides creating passes, you can also do the following:

• Make sure that you grant entry to only authorized guests
• Use passes to add to your branding effort

In this article, we will discuss how you can get entry passes that help you do everything mentioned above.

A. A hassle-free entry pass maker

This article will explain how Ticket Generator can help you create entry passes. But before that, let's see what all can it offer you:

1. Get easy registrations from the guests

Since you're organizing an event, you'd need the guests to register for it. And you may want to use a registration tool for the same.

With Ticket Generation, you get this feature by default. You can create a landing page for your event by adding all the details you need. In addition, you can also specify the form fields to be filled out by the attendees.

https://youtu.be/Gj4cV7S3UAM

Once you do it, the registration page will be created. You can then share it with your audience. The best thing is that you can choose if the registrations should be approved manually or automatically.

And once a registration is approved, the guests would receive their entry passes digitally. No need to send them manually. That means a single tool will help you both get registration and create passes against them.

2. Make passes that are resistant to forgery

Unwanted guests are not really quite pleasant to have at an event. And that's the whole purpose of creating passes. With them, you'd want to grant entry to only the people who are really invited.

But the problem is most passes do not really ensure that. But you can create QR Code-based passes that will solve this issue in no time.

Yes, with Ticket Generator, each pass comes with a QR Code having a unique ID in it. As event coordinators scan it, they can clearly see if the entry is valid, invalid, or duplicate. This leaves no scope for any trespassing at your event.

3. Easy to generate and distribute passes

As the famous saying goes, if a tool is not saving you time or money, you shouldn't be using it.

Many generic tools out there help you design passes one by one. That means even if you have a design template, you'd still have to individually add the name and details of each guest. Now that is pretty much of a hassle.

But with Ticket Generator, you can create passes in bulk and yet add individual details to them. No need to worry about adding guest details individually.

In addition, you do not even need to print the passes unless you really want to. It allows you to send them straight to the guests? inboxes via email, phone, or both.

4. Branded passes with design customization

No event is complete without at least a little branding. As an organizer, you'd definitely want people to know about your or your client's business.

And event passes help a great deal with it. You can add the brand's colors and logo to the passes. Or you can use your own ready-made design and add pass details (guest name, date, description, QR Code, etc.) on it.

5. Analytics on the event performance

Once the event ends, any serious marketer and event organizer would like to see the analytics. It would not only tell you how did the event go but also what improvements to make in the future.

With tools such as Ticket Generator, you can easily get data on event performance. For example:

• How many tickets were validated
• How many tickets did each coordinator validate
• What was the peak time
• What was the count of tickets that were valid, invalid, and duplicate

With such insights, you will be in a better position to optimize your events in the future.

Now that we've talked everything about smart entry passes, let's see how to create them.

B. How to generate tickets using an entry pass maker

Using Ticket Generator for a demo, given below are the steps on how you can proceed:

1. Go to Ticket Generator and sign up for free. Note that you will not be asked to enter any card details while signing up. And once you sign-up, you'll get the first ten tickets for free

2. Now, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

3. After you do this, your event will be created. Once your event is created, click on the newly created event from the Manage Events tab. Look for the Guest Tickets section and click on it.

4. Then, click on the New Ticket(s) drop-down button and select the Bulk Tickets option to generate tickets in bulk or select Single Ticket if you wish to generate a single entry pass. Use this option to bulk generate and distribute entry passes in batches. You will have two different options for generating and distributing your entry passes.

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Add a design to passes

5. Next, you'll be able to add design to your tickets. And there are three different ways to do it

The first is by clicking on the Upload Own Design option. It helps you use your own template to design the passes. Using it, you can superimpose the unique ID and QR Code on the passes.

It even allows you to add variable information by clicking on the ?+? button.

The second is via the Edit Design option. It allows you to use the standard design to design passes from the scratch. Using it, you can add your logo, theme colors, or a background image to the pass.

The third is Select from template, here you will see a number of pre designed templates to choose from.

6. After you've designed the ticket, you can click on Preview to see how it looks

7. After finalizing the design, click on Done. Next, you will be able to choose the delivery method via one of the following three methods:

a. Generate form link: Using this option, you'll be able to create a landing page to get registrations. And as discussed above, after creating the form, you can share the link with your audience. They'll then receive the tickets by email on registration approval

b. Generate and Download: It allows you to create and download the tickets as printable PDFs

c. Generate and Send: It'll help you share the tickets via email, phone, or both of them

d. Generate via API: USing this alternative, you will be able to create the tickets in real-time via your own information system programmatically

8. After specifying the delivery method, you'll be abo download the tickets or send them to the guests

It's that simple! In addition, there might be instances where you'd want to create single tickets. Here's how you can do it:

C. Single tickets for emergencies

In case some people walk down the venue at the last minute and you want to give them the passes too, here's how you'll be able to do it:

a. Login to your Ticket Generator account

b. From the dashboard, click on the event for which you want to create these tickets.

c. Now, click on Guest Tickets tab.

d. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice

e. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated.

Using the same Guest Tickets tab, you'll also be able to find and resend the tickets to guests. This comes in handy if any guest didn't receive the pass the first time.

D. Validate passes and monitor analytics

You can even appoint your team members as coordinators to validate the passes quickly. Here's how:

1. From your Ticket Generator account, go to the Manage Event section

2. Select the event to wish to validate the tickets for. Here, you need to click on More

Note that on the same page, you'll also see the option called Attendance Analytics

3. After clicking on More, click Add/Edit Coordinator

4. Next, you can add the email address of desired people you want to add as coordinators. They'll then receive the required invitation

5. Then, they'll have to install the Ticket Validator app to validate the passes via App Store or Play Store

6. After downloading and logging into the app, they can select the event. And then they need to click on Scan QR Code to get started

That's it. If you're still reading, you know everything about entry pass maker. You can now go ahead and get started with it.

You are planning on organizing an event. You could either be an individual, a professional event planner, or a marketer. And the event could be formal or informal in nature.

For example, it could be a birthday party, pre-wedding party, pool party, etc. Or it could be an official seminar, conference, workshop, etc.

So here's the deal you want to create tickets or entry passes for the same. But you do not want them to look plain and boring. You rather want to create custom event tickets.

In this article, we will tell you how to do it in detail and some of the collateral benefits that you can avail of. Keep reading to know more.

A. Ways to create custom event tickets

There are many different tools that help you design event tickets. But yet there are some that stand apart from the competition such as Ticket Generator. How?

They do not just let you make custom event tickets but also offer many collateral benefits. We'll discuss those in the next section.

Here are two ways in which you can design your tickets via Ticket Generator:

1. By using your own ready-made template

This is useful if you already have a template design ready for your tickets. Then you'd just have to use it and the tickets generated will have the rest of the event and guest details added to them.

Here's an example of what the custom ticket could look like via this design alternative:

2. By designing your ticket

If you don't have a template, then you have two options to move ahead. Either your can design your ticket from the scratch. Here, you can add:

• Background color or image to the ticket design
• Upload your logo
• Add some details such as description, important notes, and refund policy
• Variable information, which will be unique for each ticket. For example, the guest's name

or you can choose from pre-designed templates offered by Ticket Generator. Once selected, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

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B. Collateral benefits

Other than designing your tickets, here are some additional benefits that Ticket Generator offers:

1. No trespassing

Trespassing is always a menace for the event organizer and guests alike. And to stop it, your tickets can help you out.

Unlike the traditional tickets that are easy to forge with, Ticket Generator helps you create secure custom event tickets. They come with a unique QR Code. When scanned, it shows you whether it's a valid, invalid, or duplicate entry.

2. Easy to use

In case you're thinking how difficult would it be to set up the entire system, we have the answer. It's very easy. How?

Because once you create and customize the tickets, you just need to send them to the guests. It could be via email, phone, or print. When guests arrive at the venue with the tickets, you just need your smartphones to validate them.

That's right. Each one of your event coordinators will be able to authorize guest entries via their phones. No expensive hardware is needed.

3. Get easy registrations

In case you'd need people to register for the event, we've got you covered. No need to use two different tools to get registrations and create tickets.

In fact, you can also choose to approve the registrations manually or automatically. Once registration is approved, the custom ticket would be automatically created and sent to the guest digitally.

4. Event attendance and analytics

This feature helps you monitor the event data. For example, how many people turned up for the event, the peak time of ticket authorization, and the number of valid, invalid, and duplicate tickets.

This data can come in handy to optimize your events in the future.

C. How to create custom event tickets

Now is the time to create and design the tickets. Leverage the power of Ticket Generator to create amazing custom event tickets. Here is how you can proceed:

1. Create an event

a. Go to Ticket Generator and sign up for an account

You will not be asked for any credit card details while signing up. And once you're done, you'll get the first ten credits for free. Each credit will help you create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

After you do this, your event will be created.

2. Design tickets

After your event is set up, the next step is to craft your custom tickets. On the Manage Events tab, select the event for which you want to design the tickets. On the screen that loads, select the Ticket Design option. Now there are three ways you can Edit the design of your ticket.

a. Custom design option

If you don't have a ready-made design, click on Edit Design option, this option will help you design passes from scratch. You'll see a ticket on the screen having all details you added in the first step.

You'll get the following options for customization:

• Ticket background: Here, you can use an image or color as the pass background. If you want to add an image, you can use the upload option or fetch it using a link. The image will be required in JPG, PNG, or JPEG, formats
• Logo: It'll help you add your business's logo to the passes. Doing so can help your branding effort. Note that the logo will also be needed in PNG, JPEG, JPG, or formats. Also, the logo size shouldn't exceed 5 MB
• Event Description: Here, you can add a tagline, notes, description, or any important details
• Variable information: Like the previous design variant, it helps you add variable details to the passes. You simply need to click on the +' icon. You can add 5 of these blocks.

Let's understand the other two Ticket Design Options as well.

‍b. Choose from templates

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

c. Upload your own design

This one will help you use your own ready-made design as a template for the passes. Just select the Upload Own Design option and click on the Upload Ticket Design option to upload your template.

Next, you will be able to position the ticket ID on the passes as per your wish.

You will also find a +' button on the screen. Using it, you can add variable information to the tickets. This will be unique for every ticket. For example, attendee name, row, seat number, etc.

You can add five such blocks on each pass. You can choose the number of blocks in this step. The actual data will be taken in subsequent steps.

After finalizing everything, click Done.

3. Delivery method

After designing the tickets, you need to select the delivery method. You can choose from the following alternatives:

a. Generate form link

It helps you create a registration page for the event. Once a registration is received and approved, a custom event ticket is automatically generated against it and sent to the guest. To know more about it, you can read this quick guide on the event registration feature.

b. Generate and download

This option helps you download the tickets in printable PDF format. And in case you chose to add variable information while designing the ticket, you can upload a data file here.

It would have all the details on variable information added to each ticket. You can also specify the number of tickets needed on your screen.

To know more about it, you can refer to this detailed guide on variable information.

Once you finalize everything, you can click on Generate.

c. Generate and send

Here you will have three options. The first is to directly mail the tickets to guests. You can specify up to 1,000 emails here.

The second is to send tickets via SMS. This option also helps you specify up to 1,000 phone numbers.

The third option is to send tickets via both email and SMS.

For more information, you can go through this detailed guide.

d. Generate via API

This alternative would help you integrate ticket generation into your own information system. To know how it works, here's a detailed guide on Ticket Generator API.

That's it. Your tickets will be created.

After implementing these steps, your custom event tickets will be fully created and ready for validation on the event day.

Now is the time for you to know how to validate these tickets on the day of the event.

D. Validating the tickets

Here's the final deal on how to authorize guests during the event:

1. Download the Ticket Validator app from the App Store or Play Store

2. After you install the app, log in using your credentials.

3. Next, select the event you wish the validate the entries for

4. Now click on the Scan QR Code button

That's it. You can now start scanning the tickets. The app would then show you if the tickets are valid or not.

To sum up, creating appealing yet functional custom event tickets is easy and intuitive with Ticket Generator. Stand out from the crowd and make a lasting impression on your attendees by creating custom event tickets.

Summer is the perfect time for hosting exciting events. Whether it is a pool party, karaoke night, backyard BBQ party, or a themed party, you will need careful planning to create a successful summer experience with lasting memories.

Unsure of how to get started?

We are here to help you.

Join us as we discuss super helpful tips and checklists to help you plan the perfect summer event.

How to Plan for the Perfect Summer Event?

Here are some super helpful tips to get your summer event right-

1. Plan ahead (the earlier the better)

If you are serious about organizing an exciting summer event, you have to start early. Begin well in advance by contacting vendors, venues, and other external businesses. 

Starting well will give us enough time to address unexpected costs and make necessary adjustments. Also, you will have ample time to market your event to ensure your summer event is housefull.

2. Establish your budget

While planning your budget, remember to sort these 5 things out-

a. Number of Guests 

How many guests are you expecting? Are you equipped to handle unexpected guests? How will you distribute the summer event tickets?

b. Venue

The number of guests will determine the size of the venue. And the size of the venue will have an impact on your budget. 

If you are holding a corporate summer event, and you don't have sufficient outdoor space on site, consider renting a park, chartering a boat cruise, or taking your team to a baseball game or golf outing. 

Whatever venue you choose, make sure it is not too far of a drive for your guests if you are not providing transportation.

c. Catering Services 

The menu, the catering service, and the dishes you are planning to serve can make or break your event. 

You have to plan for enough food and beverages for everyone but don't forget to provide vegan options as well. You can either hire a catering company or get your team (if it is a corporate event) involved through a company potluck or cook-off.

Here are some inspirations for the menu-

Main Courses

• Burgers & Veggie Burgers
• Hot Dogs or Bratwurst
• Sloppy Joes
• BBQ Chicken
• BBQ Ribs
• Tacos

Sides

• Coleslaw
• Potato Salad
• Grilled Veggies
• Baked Beans
• Mac & Cheese
• Salad
• Fruit
• French Fries
• Pasta Salad
• Corn on the Cobb
• Potato Chips

Desserts

• Ice CreamTable of Brazilian festa Junina
• Pie
• Cake
• Popsicles
• Cotton Candy
• Cookies

Beverages

• Water
• Lemonade
• Iced Tea
• Beer
• Wine

d. Entertainment

Summer events are all about fun and entertainment. Make sure to factor in the cost of hiring entertainers, musicians, or influencers when planning your budget.

e. Equipment & Supplies 

If you want your guests to have fun at your summer event, a few party essentials are necessary. You can rent or buy them if you don't already have them. 

Some of the types of equipment include  tables, chairs, and custom canopies to protect your guests from the sun or the rain. You will also need food service supplies like paper plates, cups cutlery, napkins, and condiments.

3. Plan your date wisely

Summer is a popular time of the year for parties, so you will need to book your venue and suppliers in advance and give your guests plenty of notice.

Initially, it is a good idea to be as flexible as possible when choosing your party date. For instance, if you are hosting a corporate summer event,  a weekday afternoon will be a more popular option than weekends and evenings as people won't want to give up their free time. 

Also, try to avoid school summer holidays as it can be difficult to organize childcare, and families may have holidays booked.

A good option would be to create a poll of a couple of date options and ask your possible attendees for their input. Of course, you will not find a date that everyone will agree with, so you will most likely need to go with the majority.

4. Promote on social media

Create buzz and excitement around your summer event by promoting your event on social media. The earlier you start the better, try to engage potential attendees by organizing contests or seeking their input for event planning. 

Engage your audience by sharing the event preparations and props such as food photos, costume designs, and practice sessions. Here are some ways to promote your event:

• Post a countdown on Instagram Stories
• Create an event page on Facebook
• Post teasers with necessary details
• Create a hashtag around your event
• Give a sneak peek 
• Design a custom AR filter for Instagram or Snapchat
• Interview attendees on Instagram Stories
• Live tweet

5. Plan for the weather

Summer weather is unpredictable. You don't know when it shines and when it rains. So make sure you have a backup plan in case it pours heavily, such as an indoor space or structure your guests can take cover under. 

Keep some blankets aside too, for when the evening chill rolls in. On the other hand, if the day is a scorcher, make sure you have some sun cream stations, ventilation, and some kind of shade on hand for your guests.

6. Define roles and responsibilities

Develop a chart that clearly outlines each team member's responsibilities. This will help identify the go-to person for specific needs. Effective collaboration and clear communication among team members is a must if you want your summer event to be successful. Having defined responsibilities ensures everyone knows who to approach for assistance without confusion.

7. Conduct practice sessions and walkthroughs

Depending on the nature of your summer event, you may need to conduct practice sessions, dress rehearsals, or walkthrough sessions. 

This will help you prepare in advance and identify and address any issues that may arise during the actual event. Don't forget to allocate sufficient time between rehearsals and the live event to handle any challenges efficiently. 

8. Show appreciation and thank everyone

When people show up to your event, they decide to give their valuable time. Don't take it for granted and express gratitude to everyone who attended your event. You send follow-up and thank-you emails after the event. 

Also, if you are organizing any contest, take the opportunity to announce the winners, and congratulate them. Showing appreciation will help you to connect deeply with your audience which is good for your brand image.

9. Utilize event management software for summer event tickets

An all-in-one event management software can help in ensuring that you organize your event successfully. From registration, and rolling out summer event tickets to event analytics can help you, utilizing ticketing software is a great way to ensure your event runs smoothly.

Quick Checklist Just Before the Summer Event

As you are nearing the big day, hopefully, you are on the right track. Incoming days bring in more stress, so it is the right time to start prepping your guests and yourself for the event.

1 month before the summer event

• Remind your guests by sending out reminders who have confirmed and follow up on the ones who haven't.
• Confirm travel and accommodation by confirming all travel plans and hotel bookings to make sure none of your guests get stranded.
• Finalize the event schedule by adding final touches to the schedule and double-checking all information.
• Brief everyone on duties and event timings and make sure people know and are happy with the schedule of the day.
•  Finalize the seating plan if you are planning for a sit-down event.
• Finalize printed materials to make sure they will be delivered in plenty of time before the summer party.

1 week before the summer event

• Get all involved organizers to meet and confirm the final event details. Don't forget to arrange backups for contingencies and worst-case scenarios.
• Provide final guest numbers to your caterer so you don't end up paying for extra food or have any guests not eat.
• Finalize presentations and agenda. Email all speakers and confirm if they are still up for the task.

1 day ahead before the summer event

• Confirm if any media is attending.
• Give a final touch-up to the event space. You might have to do this on the actual day if the venue had other bookings the day before.
• Finalize arrangements for dismantling the event decor including event furniture and cleaning. Make sure to leave the venue clean and tidy to keep up with your brand image.

Conclusion

Planning a summer event takes a lot of planning and attention to detail. We hope by following our tips you create a successful and memorable event. 

But for organizing events at a large scale and making sure that everything works smoothly, manual work is not enough. You need to leverage event management software to ensure maximum efficiency and accuracy of work.

Ticket Generator is an all-in-one event management software to streamline your planning process. It offers:

• Seamless registration where you can effortlessly roll out summer event tickets
• Convenient ticket distribution options allow users to download the tickets in printable PDF format, or even make it contactless by sending them via mail and SMS.
• Secure summer event ticket validation process with unique QR Codes.
• Event analytics to help you draw valuable insights about event performance and optimize future summer events more efficiently

Sign up now!

You're planning on organizing an event and need the guests to register for it. After all, that's how you'd know how many people are likely to turn up for the event.

So you're looking for a tool that makes it easier for you to get people to register for your event.

But ever since the pandemic has hit the world, contactless event registrations have become important. Hence, it's necessary for you to ensure the same. 

In this article, we'll discuss how a single tool can help you get contactless registrations and also generate event tickets against them automatically. 

Keep reading to know more.

A. Contactless event registration: a brief

Traditionally, event organizers would hand out registration forms to potential attendees. Interested ones would fill out the form and give it back to the event committee.

However, there are two problems. First, paper-based forms are prone to disease spread. Why? Because they do not ensure contactless arrangements.

Second, it is not easy to handle the data gathered via these forms. But digital forms help you gather and maintain data readily with a few clicks.

Hence, digital forms are the most sought-after by event organizers. And tools such as Ticket Generator do not only help you create a registration form but a whole landing page. People can see this mobile-optimized landing page (just like a website). This page can have details such as:

• Banner images
• Event details
• Description box
• Form fields
• Register button
• Upload file: Here, guests can upload documents such as ID proof for approval

In addition, Ticket Generator also allows you to automatically create event tickets against each registration.

After all, once you get attendee details, you'd have to create the passes anyway. So why not use a single tool that helps you do both tasks together?

Here's how it works:

• You use Ticket Generator to create the landing page to specify event details
• You also specify the details (such as name, email, etc.) that guests need to fill out for registration
• The page link is generated. You put this link on your promotional creatives
• The audience submits the registration form. The registrations are approved manually or automatically (depending on what you chose while creating the form)
• Once registration is complete, a ticket is created and sent to the end-user

Quite simple! No need to use two different tools to spend a lot of time and effort.

To help you understand it better, here's a sneak peek at it: 

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=4s

B. Benefits of the contactless event registration feature

1. Touchless operations

As mentioned above, the whole process of registration is contactless. That means safety for both your guests and the staff alike. You can even help your audience access the registration page quickly via a Website URLQR Code.

Simply add the registration page link to it and create the QR Code. Then add this QR Code to your promotional material. As end-users scan it, they'll be taken to the landing page without typing any link manually.

In addition, the process of ticket validation on the day of the event is contactless too. Event coordinators simply have to use their smartphones. How?

Each ticket generated via Ticket Generator comes with a unique QR Code. This QR Code features a unique ID encoded.

And all an event coordinator needs to do is to install the Ticket Validator app to scan this QR Code. Doing this will reveal whether it's a valid, invalid, or duplicate ticket. Here's what they'll see:

This, therefore, leaves no room for any duplicate or unauthorized entries to your event.

2. A branded landing page

The landing page you design need not be dull and boring. Ticket Generator allows you to customize your landing page by adding various details. For example, description box, file, banner images, register button, and form fields.

This way, you'll be able to make the landing page branded to your event or business.

3. Sustainable and scalable solution

A popular saying goes, "If a tool doesn't save you time or money, you shouldn't be using it."

Traditionally, the whole process of getting registrations, creating tickets, and sending them to the guests took a lot of time. 

But Ticket Generator eases it for you as explained in earlier sections of the article. 

And not just time, it saves you money too. 

You only need to pay for the tickets you create. No hidden or extra costs.

4. A quick and simple process

The best part is that it makes the journey simple for both the event organizer and the attendees.

As an organizer, you only need to mention event details, specify ticket design, and generate a registration link.

And the guests will simply have to click on the link, fill out the form, and get the ticket.

A win-win situation for both the stakeholders alike. 

C. How to generate tickets via the event registration feature

Now that you know how contactless event registration works, let's see how you can proceed. 

Using Ticket Generator for demo purposes, here's how you can do it:

1. Go to Ticket Generator and sign-up.

Note that you'll not have to enter your card details. Also, you'll get the first 10 ticket credits for free upon completing the sign-up process. Each credit will help you generate one ticket.

2. Now, from the dashboard, click on Create New Event option.

3. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

4. After creating the event, you'll be asked to design the tickets.

5. Next, you can specify the ticket design. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

The Upload Own Design option allows you to add your own readymade ticket template as the design. You can also click on the + icon to add variable information that will be unique for each ticket such as guest name, seat number, etc.

Or you can also choose the Edit Design option that allows you to add a logo, colors, or a background image to the ticket. Alternatively, If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

6. Once you've designed the ticket, click Done

Select delivery method

7. From the Delivery Methods on your screen, select Generate Form Link option

8. On the page that loads, you'll be able to design the registration page. You can do it by adding:

• Images
• Event description
• Files
• Form fields for the guests to fill out
• Customized button text

Once you're done customizing the page, click Done Editing.

9. Now you can choose if you'd want the registrations to be approved manually or automatically

Note that once the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you want to cap the number of registrations, you can mention the same under the Registration Limit.

10. Once you're done, click on Update Settings

11. You'll then be taken to the Registrations page. Here, select the event from the dropdown menu

12. Next, you can test the registration process using the Test Registration Link. Note that no ticket credits will be spent using this link

Once you're done testing, you can copy the Live URL to get registrations.

Note that for each registration approved and ticket generated, you'll spend one ticket credit.

That's it. That is how you can use the event registration feature to make your event safe and secure.

D. Monitoring the registrations

Let's now see how you can monitor the registrations. Well, you can do it via this Registrations Table. Here's how: 

1. Go to the Ticket Generator dashboard and click on Registrations

2. Select the event from the drop-down menu

3. Once done, you will see Event and Registration Details, and Registration Table

4. Now go to the Registration Table option and you will see details such as approval status, guest email and mobile number, actions, and ticket status

Here, you'll even see the option to approve or reject registration (if you choose to approve the registrations manually)

Depending on your action, the event ticket will be generated and sent to the guest. This can be done via email, SMS, or both.

That's it. That is how the entire event registration process works.

E. How to validate tickets

Now that your guests have received the tickets, let's see how you can validate them at the entry gate.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll be authorized to validate the tickets. Here's how to do it:

1. From the dashboard, go to the Manage Event section

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. Once you do it, the coordinators will receive an email invitation. They can then use it to log into the Ticket Validator app on their phones.

4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and login

5. Using the app, they'll have to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets by scanning the unique QR Code on each ticket

Doing this will tell them if it's a valid, duplicate, or invalid ticket.

That's it. That is how your event management team can validate entries.

This is all you need to know about contactless event registration. You can now create your own contactless event registration form and execute the entry management process in a seamless way.

Planning on organizing a live show? It could be a concert, dance show, theatre, or any such event. Then you'd want to ensure guest safety and security for the event.

To do that, you will have to ensure that there's no trespassing at your event. After all, unauthorized guests can be quite a menace to both your revenue and guests alike.

So you want to create tickets for your live show. These tickets would not only act as generic passes but also help you ensure security. And QR Code-based tickets can help you do it in no time.

In this article, we will discuss how you can create tickets for a live show event, their benefits, and how to validate them. Keep reading.

A. QR Code-powered tickets

Gone are the days of traditional tickets with just event and guest details on them. With advancements in technology, these were quite easy to forge with. But that's not the case anymore.

Presenting  QR Code-powered tickets. These tickets can not be duplicated. Why? Because each of them comes with a QR Code having a unique ID inside it.

When this QR Code is scanned at the entry gate, it tells whether it's a valid, invalid, or duplicate entry.

Here are the benefits of these tickets:

1. No trespassing

As mentioned above, these tech-savvy tickets do not leave any scope for trespassers to enter the event. Only the guests who have genuine tickets will be able to go past the entry gates.

2. Short to no queues

QR Codes are well known for their fast scanning abilities. They come alive within a second or two of holding your camera in front of them.

Hence, these tickets make the process of ticket validation faster. No need for the event coordinators to verify the details on the tickets with their database manually.

All they need to do is a simple scan and see the ticket status. It takes only 2-3 seconds to do the job.

This translates to little or no queues at the entry gate. That means a great experience for the guests too. After all, nobody likes waiting in long queues.

3. Customizable design

Why create plain and dull tickets when you can get creative with their design? In fact, live show event tickets would be one of the best customer touch-points. So why not leverage them to build brand recognition?

https://youtu.be/rBwPYQtOxgA

So make sure your ticket generations service allows you to add design to your tickets.

Using Ticket Generator, you can customize your tickets in two ways. The first is by using your own readymade template as the background. The second is by adding color/image to the background, uploading a logo, etc.

4. Hassle-free bulk operations

You'd probably need tickets in bulk. So make sure your service provider allows bulk operations. After all, you won't head on to your tool to create all the tickets one by one. That will just take a lot of your time and effort.

5. Contactless nature

Amidst the pandemic, contactless operations have become paramount. And with the Ticket Generator, every operation can be made contactless. For example:

• Ticket generation
• Ticket distribution to guests via email and phone
• Validation of tickets by event coordinators

6. Trackable for event analytics

Event analytics are important for any event organizer. This data can give valuable insights into the event to help you optimize your operations in the future.

With Ticket Generator, you can get analytics such as:

• Attendance percentage (how many people actually turned up)
• Number of entries that were valid, invalid, and duplicate
• The peak time of ticket validation
• Tickets validated by each coordinator

7. Go beyond ticket generation

Other than ticket generation, distribution, and validation, Ticket Generator also allows you to get registrations.

That's right. You don't need to use two different tools to get registrations and create tickets.

Ticket Generator allows you to create an event registration page. Using it, you can add event details, images, weblinks, etc. And you can also specify the fields that attendees need to fill out (name, email, phone number, etc.)

You can choose if you'd want to approve the registrations manually or automatically. Once each registration is approved, a ticket is generated and sent to the attendee. Isn't that great?

8. No expensive set-up needed

While all of this may sound pretty expensive, it's actually not. With Ticket Generator, you only need to pay for the tickets you create. And each ticket can cost you only a couple of cents.

In fact, you don't even need to buy any expensive tools for ticket validation. Your event coordinators can do it via their smartphones. All they need to do is  install the Ticket Validator app and get started.

Now that you know everything about the benefits of high-tech tickets for live shows, let's see how to create them:

B. Step-by-step guide to generating tickets

You will need a professional service to create tickets that offer you all these features. Ticket Generator is one such tool. And in this article, we will be using Ticket Generator to give you a detailed guide on how to create and validate tickets:

1. Create live show tickets

a. Go to Ticket Generator and sign up for free

You will not be asked to give any credit card details. And once you sign-up, you will get the first ten credits for free. Each credit helps you create one ticket.

b. After you log in, go to the Create Event section and click on the Bulk option

c. Now, start creating the event by adding its details such as name, date and timings, and venue

Once you enter all these details, click Create.

d. On the page that loads, you can start customizing the design of your tickets. You will see two options to do so  Upload Own Design and Default Design

Upload Own Design: You can use your own ready-made design template.
Once you upload the design, you can superimpose the QR Code and unique ID on it.

You can also add variable information to it by clicking on the + button. This information will be different for each ticket. For example, guest's name, row number, seat number, etc.

Here's a ticket created using a readymade template:

Default Design: This one helps you use the standard design to design your tickets. Here you can add a logo, change the background color, or even add a background image to the ticket.

After finalizing the design, click on Preview. You'll be able to see how your ticket looks here. If it looks fine, click on Done.

2. Add Delivery method

e. On the next page, you can specify the Delivery method. That means you need to choose how you want the tickets to be distributed to the guests. You will see the following four options:

i. Generate Form Link: It helps you design the event registration page. Here you can add images, description, form fields, and customize the button text

ii. Generate and Download: It helps you create tickets and download them as printable PDFs

iii. Generate and Send: Here, you can further see three options:

• Send tickets by email only: It helps you send tickets via email to up to 1000 guests. You can simply upload a spreadsheet containing their emails in a CSV, XLS, or XLSX file. Or you can also manually type the email in the given fields
• Send tickets by SMS only: It helps you send tickets via SMS to the guests (up to 1,000 phone numbers)
• Send tickets by both email and SMS: Here, you can send tickets via both email and SMS
• iv. Generate via API: It allows you to integrate Ticket Generator API with your own information system. By doing so, you can create tickets in real-time via your own information system

f. Once you specify all the details, click Generate

Your tickets will be created. Let's now see how can you validate these tickets on the day of the live show:

C. How to validate tickets

To do so, you can appoint some of your staff members as event coordinators. This will help you speed up the process of ticket validation.
Just follow these steps:

1. Log in to your Ticket Generator account and go to the Manage Event section

2. Select the required event

3. Now, click on three horizontal dots under More and then click on Add/Edit Coordinator

You can add the email address of each coordinator. They will then receive an email invitation. Using it, they can install the Ticket Validator app on their phone for both iOS and Android

4. After installation, they can log in to the app and select the event that they want to validate tickets for

6. After installing the app, they can click on Scan QR Code and start validating the tickets

That's it. You now know everything about creating tickets for a live show event. You can now go-ahead to create your own tickets in no time.

If you are organizing an event, you probably have a lot to keep track of. After all, managing an event is not an easy job.

And you always try to organize every event in the best way possible. But like any other product, event tickets work only when used right. And many people take undue advantage by tampering with them.

So, as a professional event organizer, you 'd not want that to happen. After all, this will not only put the guests at risk but also your reputation.

Hence, you 're looking for a sustainable way that can help you tackle fake tickets. Introducing  QR Code Tickets.

They ensure maximal protection against trespassing or unauthorized access. Moreover, they also curb the spread of disease by limiting human contact. This does not only help you ensure the safety of your guests but your team members too.

In this article, we 'll see what benefits QR Code tickets offer and how to create them.

A. QR Code tickets  a one-stop solution

Tools such as Ticket Generator help you create QR Code-based tickets for your events.

You probably know what QR Codes are. For the uninitiated, QR Codes are square-shaped 2D barcodes that can store a lot of information. And they are easy to scan. All you need is your smartphone to do the job.

To understand how it works, you can check out this video:

https://www.youtube.com/watch?v=xAnl8Se4x9c&t=1s

Now you know how it works. Let 's see how it will tackle fake tickets.

Well, you know that ticket validation is the most important process at an event. Traditionally, the guests would arrive with a copy of the ticket. This was then manually verified by the coordinators with their details in their database.

This is a tedious process for both the guests and the staff. Many people even take unfair advantage of these tickets as they are easy to duplicate.

And you know trespassers are a pain for any event organizer. They are not only a risk for the guests but also for your business ' reputation.

But with QR Code tickets, this issue no longer remains a problem. These tickets are impossible to duplicate. How?

QR Code-based tickets come with a QR Code having a unique ID. Your event coordinators can scan the QR Codes on the tickets with their smartphones to check whether the ticket is valid, invalid, or duplicate.

And the good news is  there is no need for any expensive hardware installation here. Impressive, right?

We 'll now see what other perks can these tickets offer you:

B. Various other event processes that are made better with QR Code tickets

1. Digital ticket distribution

You know it is every event organizer 's responsibility to ensure guest safety. And ever since the pandemic, it has become even more important. Hence, it makes sense to avoid paper-based tickets and adopt the contactless ones.

Here, a professional service such as Ticket Generator has got you covered. It can help you send QR Code-based tickets to the guests via email, SMS, or both. When guests arrive, they can just show these tickets at the entry gate, get them validated, and enter the venue.

No need for guests to get them printed. Thus, you can protect your attendees by limiting physical contact.

2. Contactless Queue management

You know how the pandemic has changed the paradigm of event management. It has put a great emphasis on avoiding long queues and crowding.

Thus, it is your responsibility to ensure no long queues for the people waiting to get an entry.

And QR Code-based tickets help you do it with their fast scanning ability. It doesn 't take more than 2-3 seconds for a coordinator to validate each ticket using the smartphone.

The shorter the validation time, the smaller will be the queues. That means a safer environment and a better experience for the guests.

3. Tracking event performance

You know how important it is to track event performance. And QR Code tickets help you draw valuable insights about event performance. These include information such as the event attendance, peak time, and the number of tickets validated per coordinator.

With this data, you can optimize your future events more efficiently.

C. How to create QR Code-based tickets

Now you know why it makes sense to use QR Code-based tickets. And how they can help you tackle fake tickets. The next question is  how to create them?

As mentioned above, you 'd need a professional service provider. And Ticket Generator has got you covered.

Using Ticket Generator, here 's how you can generate QR Code-based tickets:

a. Go to Ticket Generator and Sign up to create an account

Here, you won 't have to enter card details while signing up. And after signing up, you 'll receive ten credits for free. Each credit allows you to create one ticket.

b. To start creating tickets, click on the "Create new event" button. Then, fill in details like event name, date, description, venue, and time. After that, hit Create, and your event will be set up.

c. Once the event is set up, go to the Manage Events tab and find your newly created event and open it by clicking on it. Click on the “Guest Tickets” section.

d. Next, click the drop-down menu labeled "New Ticket" and choose between Bulk Ticket to make many tickets at once or Single Ticket for just one.

‍

Design the tickets

c. Now, comes the part where you need to design the tickets. There are three ways to make your tickets:

• Upload your own design: Make a personalized ticket with your own templates. You can include a unique ID or QR code and add different information.
• Edit Design: Create a custom ticket from scratch using standard themes. Add logos, colors, or background images to make it your own.
• Select from template: Choose from ready-made templates.

Once you 've designed your tickets, click on Preview to see how your ticket design looks.

Choose the delivery method

d. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to choose how to distribute your tickets to the guests. You 'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share a mobile landing page to get event registrations. This includes adding images, event description, form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: This option allows you to email the tickets (up to 1,000) to the guests. To do it, you just need to upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Ticket Generator API can be integrated with your own registration system. Once done, you can generate digital tickets programmatically in real-time

e. Once you specify all the details, click on Generate. All the QR Code-based tickets will be generated and you 'll be notified via email.

D. How to validate tickets

Ticket validation is important to know whether the ticket is valid, duplicate, or invalid. Thus, it helps you tackle fake tickets.

To do it, you can add your team members as coordinators to Ticket Generator. Once you do it, they 'll get authorized to validate the tickets. That means an increase in manpower.

Here 's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event for which you want to validate and click on three horizontal dots under the More heading

3. Once done, tap on Add/Edit Coordinator

Here, you need to specify the email address of each coordinator. After doing it, the coordinators will receive an email invitation. Using it, they can install and login to the Ticket Validator app on their phones

4. Next, they just need to select the event they need to validate tickets for

6. Once done, they need to click on Scan QR Code and get started with validating the tickets

That 's all you need to know about QR Code tickets and how they can tackle fake tickets. With Ticket Generator, you can ensure a safe, secure, and experience for both yourself and the guests alike.

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You probably work at a non-profit organization and are planning to raise funds for a cause. To do that, you're organizing an event for potential donors.

And you need people to register for it. After all, that's how you'd know how many people are potentially going to turn up for your event. In fact, the more the audience, the higher will be the likelihood of you raising ample funds for your cause.

So you're looking for a tool that makes it easier for you to get people to register for your event.

Introducing Event registration by Ticket Generator.

Here's a fun fact using this feature, you can do a lot more than just get registrations.

Keep reading to know more about event registration software for nonprofits.

A. Event registration software all you need to know

As mentioned above, event registration software helps you get registrations easily. But that's not where it should stop. It should also be able to assist you with other jobs such as generating tickets for the guests.

It is quite normal for an event organizer to generate event tickets after receiving registrations. To do it, you'd have to head on to a ticket generation tool. This means you have to put in both extra time and effort to work on two different tools.

Hence, you need a solution that can help you do both Ticket Generator.

As the name suggests, it helps you create tickets. But that's not where it ends. It also offers a seamless way to get event registrations for nonprofits. Here's how it works:

1. You use Ticket Generator to specify event-related details such as event description, time zone, and venue

2. Next, you generate a registration link for the event. Here, you can specify the fields (such as name, email, etc.) that guests need to fill out to register

3. Next, you choose whether the registrations should be approved manually or automatically

4. Once finalized, an event registration link will be generated. You can put this link on your promotional creatives and websites for registrations

5. As people visit the link, they will register for the event. Once registration is approved, a ticket will be generated and sent to the end-user

That sounds pretty simple, right? No need to use two different tools.

To help you understand it better, here's a quick video:

B. Why choose Ticket Generator

1. A branded mobile-optimized landing page

Gone are the days when the registration forms had to be dull and boring. Today, you can customize your event registration page by adding various details. For example, description box, file, banner images, register button, and form fields.

This way, you can make your landing page look branded and personal.

2. Contactless operations

Since the pandemic, people prefer social distancing and contactless arrangements. And event registration software can help facilitate the same.

This whole process of registration is digital and hence, contactless. That means it protects both your guests and the staff alike.

Ticket Generator not only helps you create a registration form but a whole landing page. People can see this mobile-optimized landing page (just like a website).

Then, you can share it in digital promotions as a clickable link or in print media promotions via Website URL QR Codes. As end-users scan this QR Code, they'll be taken to the landing page without typing any link manually. That's another way you can ensure a seamless and contactless user experience.

In addition, Ticket Generator also allows you to automatically create event tickets against each registration.

3. A pocket-friendly choice

You know managing an event is not an easy task. It involves processes such as event registrations, ticket generation, guest validation, and attendee insights.

And often, you'd use different tools to take care of these processes. But not anymore!

Ticket Generator can help you take care of everything together. It not only helps you save time and effort but money too. How?

With Ticket Generator, you only have to pay for tickets generated while enjoying all other features for free. Moreover, the cost per ticket goes down with an increase in the overall number of tickets..
And the best part is that you don't need to buy any additional hardware or setup to validate tickets.

All that you need to do is install the ticket validator app, scan the QR Code on the ticket, and grant the entry.

This way, you can utilize your time to work on other arrangements.

4. A quick and simple process

Event registration software makes the user journey easy for both the event organizer and the attendees. How?

For an organizer, you merely have to mention event details, specify ticket design, and generate a registration link.

And the guests simply have to fill out the registration form to obtain the ticket. No need for them to even get the tickets printed.

This is a win-win situation for both the stakeholders alike.

Moreover, the tickets can be validated real quickly. All that you need to do is scan the QR Code on the ticket and grant the entry.

It doesn't take more than two seconds to see if a ticket is valid or not. Since the whole process is quick, it would ensure that there are no long queues at the entry gate. And what's even better is you can appoint multiple event coordinators to validate the tickets.

Doing this would speed up the guest validation process further.

5. Offers secure entries

Nobody wants any unauthorized guests at their event. They not only put event security in danger but also cause a loss of business.

Hence, you need a solution that ensures no trespassing. And Ticket Generator is up for the challenge. It helps you create non-profit event tickets that come with a unique QR Code for each guest. This QR Code features a unique ID encoded.

When scanned, it will reveal whether the ticket is valid, invalid, or duplicate. Here's what they'll see:

6. Monitor attendee analytics

As an event manager, you know how important it is to track event performance. It helps you gain insights into your event. This means how your event performs and what are areas of improvement?

With Ticket Generator, you get the following analytical data:

• Event's time and duration
• Total number of guests who attended the event
• Count of valid, invalid, and duplicate tickets
• Re-entries allowed
• Tickets validated per coordinator

With this data, you can better plan your future events accordingly.

7. Creates designer tickets

Do you use your event tickets solely for entry purposes? Well, not anymore. Ticket Generator allows you to create custom-designed tickets. This means you can add your brand's color and image to them. They can easily blend with the theme of your event.

This way, you can build brand recognition among your target audience.

C. How to generate tickets via the event registration software

Now that you know how an event registration software is useful for nonprofits, let's see how to use it.

Using Ticket Generator for demo purposes, here's how you can do it:

1. Visit Ticket Generator and sign-up

Note that you'll not have to enter your card details. Once you have signed up, you'll get the first 10 ticket credits for free. Each credit will help you generate one ticket.

2. From the dashboard, click on Create New Event option. Add event-related information such as event name, date, description, venue, and time.

3. Once you're done, click on Create.

4. Next, you'll specify the ticket design. Next, you'll be able to add design to your tickets. And there are three different ways to do it

The first is by clicking on the Upload Own Design option. It helps you use your own template to design the passes. Using it, you can superimpose the unique ID and QR Code on the passes.

It even allows you to add variable information by clicking on the ?+? button.

The second is via the Edit Design option. It allows you to use the standard design to design passes from the scratch. Using it, you can add your logo, theme colors, or a background image to the pass.

The third is Select from template, here you will see a number of pre designed templates to choose from.

5. Once you've designed the ticket, click Done

6. From the Delivery Methods, select Generate Form Link option

7. On the page that loads, you will be able to design the registration page. It allows you to add images, event descriptions, details, enter the form fields, and customize the button text

Once you're done customizing the page, click Done Editing.

8. Now you'll choose if you'd want the registrations to be approved manually or automatically

Note that when the registration has been approved, the ticket will be sent to the recipient automatically. Also, if you wish to cap the number of registrations, you can mention the same under the Registration Limit.

9. Once you're done, click on Update Settings

10. In the next step you can create the Event page. Here, select the event from the manage events tab and move to the Event Page section. Alternatively, you can create an event registration page by scrolling down on the event details section and select the Event Page sub section.

11. Once you're done setting up the event registration page and you can test the registration process using the Test Registration Link. Note that no ticket credits will be spent for link clicks here

Once you're done testing, you can copy the Live URL to get registrations.

Note that for every registration approved and ticket generated, you'll spend one ticket credit.

That's it. That's how you'll be able to use the event registration software to make events for non-profits better.

D. Monitoring the registrations

Now you need to understand how you'll monitor the registrations? Well, you can do it via this Registrations Table. Here's how:

Guests who filled and submitted the form will show up at this table

Here, you'll be able to see details such as approval status, guest email and mobile number, actions, and ticket status

While viewing these details, you'll also see the choice to approve or reject registration (if you select to approve the registrations manually)

Depending upon your action, the non-profit event tickets are going to be generated and sent to the guest via email, SMS, or both.

That's it. That is how the entire event registration process works.

E. How to validate tickets

Now that your guests have received the tickets, let's see how you'll be able to validate them at the entry gate.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once done, they'll be authorized to validate the tickets. Here's the way to do it:

1. From the dashboard, visit the Manage Event section

2. Select your event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you'll specify the e-mail address of every coordinator. Once completed, the coordinators will receive an email invitation. They will then use it to log into the Ticket Validator app on their phones.

4. Next, they'll have to install the app on their smartphones via Google Play Store or App Store and log in

5. Now, they can pick the event for which they have to validate tickets. They'll then click on Scan QR Code and start scanning the unique QR Code on each ticket

Thus, they will know if the ticket is valid, duplicated, or invalid. That's it. That is how your event management team can validate entries.

This is all you need to know about event registration software for nonprofits. You can now create your own event registration form and guide your guests for a better cause.

You could be an event manager, organizer, or coordinator who is planning on organizing an event soon.

You might have started making arrangements for the same already. It could be booking a venue, finalizing food and refreshments, making an event schedule, and whatnot!

Next, you want to create passes for guest entries. These passes will help you authorize guest entries and ensure no trespassing.

But here 's the thing you want to create personalized tickets for your event. Now you could do it in two different ways.

The first is by adding personalized information to each ticket. The second possible way is by personalizing the ticket design.

In fact, you may even want to do both of these together. In this article, we will discuss how you can create personalized tickets for your event easily.

A. Personalized event tickets: A quick overview

Let 's quickly discuss in detail the two different ways of personalizing your tickets:

1. Adding personalized guest information

Every event has multiple guests (sometimes even in thousands). Hence, designing a pass for them individually becomes quite a task.

As a result, most event organizers use tools to design guest passes having just event details. These passes often lack guests ' personal details such as name, seat number, row, etc.

Hence, you want a tool that rather helps you add variable guest information to each ticket. While doing that, you may also want it to still help you with the bulk generation to save time and effort.

And why not! If a tool is not saving your time or money, you shouldn't be using it.

2. Adding personalized design to each ticket

In today 's era of robust marketing tactics and competitive business offerings, branding goes a long way!

It not only makes your tickets look appealing but also increases brand recall among guests.

So you probably want to personalize your event tickets by adding design to them. To do it, you may want to add your business logo, colors, and even background image.

Well, irrespective of whichever of the two needs you have, we have a tool for you!

Ticket Generator helps you create personalized tickets within minutes. So far, it has helped reputed giants such as Emmy Awards, SIEMENS, and many educational institutes create event tickets.

Besides making your tickets personalized, it offers many other important functionalities. To learn about them, you can continue reading the next section. In case you 'd straight like to learn how to create tickets, you can jump to section C.

B. Features that empower your event tickets

While tickets created via Ticket Generator have many benefits, we 'll discuss three of them here:

1. Strengthened event security

Security measures are important for every event. They make sure your event has no unauthorized entry to safeguard your guests. And no trespassing also means better revenue without any loss of business.

Wondering how can tickets ensure that? Well, by alerting you in case any uninvited guest tries to enter the event.

Every ticket created via Ticket Generator comes with a QR Code having a unique ID. Scanning this QR Code helps you verify if the entry is genuine or not. After scanning it, the event coordinators see one of the following three prompts on their screen:

• Valid
• Invalid
• Duplicate

Hence, even if someone uses photo editing tools such as Photoshop, they can still not get away. Your event coordinators shall know the guest entry status right away! Isn 't that amazing?

2. Get registrations to make appropriate arrangements

Getting registrations is an indispensable part of any event. It helps you invite guests while also getting a fair idea of the actual headcount.

Using Ticket Generator, you can design a landing page to get registrations. Here, you can add all the event-related details for your audience to see. For example, event schedule, description, images, weblinks, etc.

Besides these, you can specify the form field you 'd like people to fill while registering.

In addition, you can also choose if you 'd like the registrations to be approved manually or automatically.

Once registration is approved, a ticket will be automatically created against it and sent to the respective guest. Quite convenient, right?

3. Monitor attendee insights

After you wrap up the event, it 's always a good idea to look into the attendee analytics. It helps you understand how did the event perform and where can you make improvements in the future.

With QR Code-based tickets, you can monitor analytics such as:

• How many guests actually came to the event
• The time when the entries were validated
• How many entries were validated by each coordinator
• How many tickets were registered as valid, invalid, and duplicate

You now know also know the additional benefits of secured event tickets. Let 's move on to the next step:

C. How to create personalized event tickets

In this article, we'll be using Ticket Generator for a step-by-step guide to create personalzied tickets.

1. Go to Ticket Generator and do a quick sign-up. No credit card details shall be asked for. And once you sign-up, you 'll get the first 10 credits for free. Each credit will help you create one ticket

2. Then click on the “Create new event” option. Add event-related information such as event name, date, description, venue, and time. When finished, click Create. An event is created.

3. Once the event is created, click  the newly created event on the Manage Events tab. Find and click on the “Guest Tickets” section.

4. Next, click the New Ticket drop-down button and select the Bulk Ticket option to generate tickets in bulk, or select Single Ticket to create a single ticket.

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‍Add ticket design

5. Next, you'll see the option to add design to your tickets. There are three different ways to do this:

• The first is by clicking on the "Upload own design" option: It helps you design your personalized ticket using your own templates.
  You will be able to display a unique ID or QR code on your ID card. You can also add variable information.
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• The second step is performed using the "Edit Design" option. You can design your personalized ticket from scratch using standard themes.
  This allows you to  add logos, theme colors, or  background images to your path.
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• The third option is "Select from template". Here you will see a number of ready-made templates to choose from.
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Once you've designed your ticket, you can click  Preview to see how it will look.

Note: To add variable information, click on the '+' sign. Doing so will let you add the desired number of blocks for variable information.

6. After you've designed the ticket and also selected the number of variable blocks needed, click Done.

7. Now, you 'll see four options to choose from:

a. Generate form link: It'll help you create a registration page. As explained earlier, you can use it to create a landing page with a registration form. For every approved registration, a ticket will be automatically sent to the guest

b. Generate & Download: It helps you create the tickets and download them as printable PDFs

c. Generate & Send: It'll help you create the tickets and send them to guests via SMS, Email, and/or WhatsApp

d. Generate via API: This option comes in handy if you want to integrate ticket generation into your own information system

Depending on the option you choose, you'll also be guided to add the variable information to be added to the tickets.

8. After adding the variable information, click on Generate

Your tickets will start getting processed. Once done, you 'll be able to download them or they 'll be directly sent to the guests as per the option you chose in step 7.

D. Ticket Validation and analytics

Now that you know how to create event tickets, you 'd like to know how to validate them.

1. Log in to your Ticket Generator account. Go to the Manage Events section on the right

2. Click on the three horizontal dots icon under More

3. Select Add/Edit Coordinator

Using it you 'll be able to add the email addresses of people you 'd like to add as coordinators. Once done, they 'll receive an email invitation for the same.

4. Then they can download the Ticket Validator app from App Store or Play Store

5. After downloading the app, they can log in using the same email address they received the invitation on

6. After logging in, they 'll have to just select the event that they need to validate tickets for

7. Next, they can click on Scan QR Code to get started. Their phone 's camera will launch open

That 's it. They can then scan the QR Code on each ticket to authorize the entries.

Now if you 'd like to see the event analytics, just go back to the Manage Events section. Next, click on the event you need the data for.

On the page that loads, you 'll see the option Attendance Analytics. That 's it. You 'll have all the analytical data on your screen. You 'll also be able to export it if needed.

That 's it. That 's all you need to know about creating personalized event tickets. You can now get started and make your event safer and better!

Education and exams go hand in hand. Exams help evaluate students ' learnings and knowledge.

You are either a teacher or a part of the exam committee. And you want to make sure everything is done well.

To start, you want to ensure that students get entry to the exam hall only after secure verification of their hall tickets. And to do that, you 're looking for a smart and fast solution.

This solution should be able to validate the entries fast so there are no queues at the entry gate.

At the same time, it should not compromise the security arrangements. That means while it should be fast, it should also be effective and error-free.

In this article, we 'll discuss how a hall ticket generator can help you do the needful easily. Keep reading.

A. Hall ticket generator  a brief

As the name suggests, Hall Ticket Generator helps create entry tickets for students. In addition, it makes sure that only the students with genuine tickets get entry to the exam hall.

While you may wonder that validating each student will take a lot of time, that 's not true! You will be able to do that for each student in less than 2 seconds. And all this will be done while ensuring strict security.

Not sure how? You 'll just have to find a suitable service provider. And to help you do it, here is a checklist that you can follow:

1. Hall ticket generation

Since it 's an exam, there 'd be students in hundreds or thousands turning up. So, you will need a service provider that allows you to create all the tickets in bulk.

Moreover, it should also allow you to add unique information to them. This could be name, enrollment number, exam center code, or even seat number.

In addition, your service provider should also help you share tickets with the students. It can be via both digital (email or SMS) and physical channels (PDF).

One such provider is the Ticket generator. It provides all these features. In addition, every ticket generated via Ticket Generator comes with a unique QR Code that strengthens its security. Let's talk more about it:

2. Strengthened security

You won 't want any unauthorized people or trespassers in your exam center. And to help you ensure it, you need a secure process.

As mentioned earlier, a QR Code-based ticket helps you do just that. These tickets are not quite possible to duplicate.

Each QR Code has a unique ID. When scanned, the exam coordinator can see this ID along with a prompt. This prompt show the ticket status  valid, invalid, or duplicate.

3. Quick turnaround time

You know how manual verification of each hall ticket can take a lot of time. This can lead to long queues at exam centers. This can make students lose precious time too.

So, you 'd want a tool that offers easy and quick ticket validation.

This is where Ticket Generator can help you out. It allows you to generate QR Code-based tickets. These tickets come alive within seconds of you holding your phone over them. Hence, you can quickly validate each student 's entry.

Moreover, you can also appoint multiple coordinators to ramp up the process even better.

4. Assistance in case of emergency

Say you have students waiting outside your exam center and you to start validating the tickets. But you somehow face some technical errors.

In that case, you should be able to contact customer service. And they should be able to assist you there and then.

That 's right. A good hall ticket generator should offer you the same 24/7 in case of any issues or problems. It could be via email, call, or both.

5. Analytics

Analytical data is a valuable asset. It provides valuable information about the students and the exam center.

This could include attendance, the total number of new, used, expired, invalid, duplicate tickets, and tickets validated per coordinator.

C. How to create hall tickets

You now know features to look out for in a hall ticket generator.

In this article, we've used Ticket Generator to show you how to create secured exam hall tickets:

1. Create an Event

a. Go to Ticket Generator and sign up for an account

Here, you don 't have to submit any credit card details. And once you 're done, you 'll get the first ten credits for free. Each credit will help you create one ticket

b. Now, go to the Create Tickets option and then click on Bulk

c. Here, you need to specify the event details such as description, time, and venue. Once done, click on Create

2. Design tickets

d. The next step is to add designs to the tickets. Here, you will see two options to choose from  Upload Own Design and Default Design

i. Upload Own Design

Here, you can design your ticket using your own ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the student's name, class number, seat number, etc.

ii. Default Design

Here, you'll be able to use the Ticket Generator 's standard design to customize your tickets. This includes adding a logo, changing the background color, or adding a background image to your ticket.

Once you're through with designing, click on Preview to determine how your ticket design looks.

3. Delivery method

e. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to select a way to distribute your tickets to the students. You 'll see the subsequent four options to choose from:

i. Generate Form Link

This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text.

ii. Generate and Download

Here, you can generate and download the tickets in a printable format (PDF). This is often the most common method of delivering tickets to students.

iii. Generate and Send

In this option, you will further see three options to choose from:

a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you only must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: In this option, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: Here, you 'll be able to send tickets both by SMS and email to your guests

iv. Generate via API

Ticket Generator API can be integrated with your own registration system. Once done, you can generate hall tickets programmatically in real-time.

f. Once you specify all the details, click on Generate. All the hall tickets will be generated and you 'll be notified via email

Now is the time for you to know how to validate these tickets on the day of the event.

D. Validating the tickets

Here 's how you can authorize students' entries at exam centers:

1. First, download the Ticket Validator app from the App Store or Play Store

2. After you install the app, log in using your credentials.

3. Now, select the event you want the validate the entries for

4. Now click on the Scan QR Code button

That 's it. You can now start scanning the tickets.

Note: you can also add various coordinators to help you speed up the validation. To do it, you simply have to follow these simple steps:

1. Go to Ticket Generator and click on the Manage Event section from the dashboard

2. Select the specified event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you'll be able to specify the e-mail address of every coordinator. The coordinators will then receive an email invitation. Using this, they'll login to the Ticket Validator app on their phones and begin validating tickets.

That 's it. You now know everything about Hall Ticket Generator. From creating the tickets and distributing them to validating entries, it 's an easy and effective tool for all your needs.

Stand-up comedy has become more popular than ever. People love signing up for quality comedians ' events and having a good laugh.

And it makes sense. That 's because it is one of the most popular forms of entertainment out there.

Say you are a comedian or an event manager who is planning to organize a stand-up comedy show. Like any event, you 'd like to make the most of it.

To do it, you not only need to follow best event management practices but also ensure a safe seamless entry experience for your audience. But the question is  how?

To start, you shouldn 't have any trespassers at your event. They not only risk the security of the event but also mean a loss of business for you.

Hence, you need secure tickets that ensure only valid entries to the event. But that 's not where it must end.

They should also offer a fast validation process. This would ensure no long queues at the entry gate.

In this article, we 'll discuss how you can generate stand-up comedy tickets that are fast, effective, and secure. Keep reading.

A. Secure stand-up comedy tickets  a brief

As mentioned above, you need secure event tickets for your stand-up comedy show.

To create them, you need professional ticketing software. Here, you will go to Google and find the best ticketing software for your use case.

But before proceeding ahead, here are some features you should look for in an ideal ticketing software:

1. Ticket generation

You know any event is incomplete without its tickets. And since it 's a stand-up comedy show, there 'd be many guests (maybe in hundreds) turning up. So, you will need ticketing software that allows you to create all the tickets in bulk.

At the same time, it should also help you add unique information to them such as name or seat number.

Apart from this, your service provider should also allow you to share tickets via both digital (email or SMS) and physical channels (PDF).

Wondering, how will you do that?

Don 't worry, tools such as Ticket Generator has got you covered. It provides all these features while ensuring tight security for your show. In addition, every ticket generated via Ticket Generator comes with a unique QR Code that strengthens its security.

2. Get registrations for stand-up

Since you are organizing a stand-up comedy show, you 'd need guests to register for it. And it 's great if you find ticketing software that helps you get registrations while generating tickets against them at the same time.

That 's right. You 'll be able to get them generated in real-time as you get a registration. To do it, you need advanced ticketing software such as Ticket Generator.

It helps you approve the entries and generate tickets automatically for every registration. This, in turn, preserves a lot of time, money, and effort.

This is how it works:

• Go to Ticket Generator and create an event
• Once done, set up an event registration form for the guests
• Now, you promote this form via print and digital advertisements
• As your guests visit this form, they 'll fill it out followed by submitting it
• Once you approve their submission (manually or automatically), they 'll receive the stand-up ticket automatically

That 's it. That 's how easy and convenient it 's.

3. Creative tickets themed according to your show

While many ticketing software allows you to add event and guest details, design customization isn 't offered by all.

So, you should look for a tool that offers custom-designed event tickets. That 's because they not only are more visually appealing but also help build brand recognition.

For example, tickets created via Ticket generator aren 't only secured with a QR Code but can also be customized.

4. Secure check-in

As an event organizer, you wouldn 't want any unauthorized people or trespassers in your show. And to help you ensure it, you need a secure process.

As mentioned earlier, a QR Code-based ticket helps you do just that. It 's not quite possible to duplicate these with the mere help of an image editing tool such as Adobe Photoshop.

Each QR Code has a unique ID. When scanned, the event coordinator can see this ID along with a prompt. This prompt shows the ticket status  valid, invalid, or duplicate.

5. Quick tickets for contingencies

It is quite common that some people walk into your show at the last minute. Or some guests didn 't receive their tickets. In such cases, you wouldn 't want to create an all-new ticket batch, especially for them.

Hence, you should look for a quick ticket feature in your ticketing software.

6. See how your show performed

Analytical data is a valuable asset for an event organizer. It provides valuable information about the guests and events. It could be anything such as event attendance, the total number of new, used, expired, invalid, duplicate tickets, and tickets validated per coordinator. This data helps to optimize future events.

C. How to create stand-up comedy tickets

You now know all the features a ticketing software should offer. You can start your stand-up comedy with utmost confidence and convenience.

To help you understand it better, we are using Ticket Generator to show you how to create secured tickets for stand-up comedy :

1. Generate tickets for your guests

The first step is to create an account on Ticket Generator. Note that you Sign Up for free. Plus, all new users get the first 10 ticket credits (1 credit = 1 ticket) free of cost. These credits will allow you to easily test if the tool meets your requirements.

Once you Sign Up, the next step is to create an event. If you are an existing user and have already created an event, you can select it from the drop-down box.

In order to create a new event, you need to specify the following details:

• Event Name (maximum 50 characters)
• Date and Timings
• Ticket Activation Date & Time: Event coordinators will be able to validate tickets only after this specified time
• Timezone
• Venue (maximum 75 characters)

Once filled, click on Create. Your event will be created.

2. Design tickets

In order to design your ticket, you can choose from the following two options:

a. Upload own design

You can choose this option if you already have a ticket design. And you want to make your event ticket secure.

As mentioned in the previous section, you can upload your ready-made design template in this option. The file should be in PNG, JPEG, and JPG format. And the image size should not be more than 5MB.

It is recommended to upload an image of width between 2,200 pixels (minimum) to 5,000 pixels (maximum) for best results. This is because lower-resolution images may pixelate when printed.

The image you upload will be your ticket image (a ticket design template). You can either paste a URL or upload an image from your system.

Once you upload the ticket image, you can place a QR Code and ticket ID on it. Note that these elements are movable and resizable. That is, you can place them anywhere on the ticket.

Besides, you can add unique/variable information wherever you want on the ticket. You simply need to click on the + button to add variable information blocks to the ticket design. Once done, you will see 'Header' and 'Value' blocks on the ticket. You can add up to five blocks on each ticket.

Note that adding variable information blocks is a part of the design step only. That is, this will confirm the place where you wish to add variable information. You can choose the color of the text or specify the hex code.

Plus, the text is resizable. Besides, you can edit the 'Header' and 'Value' text to view how actual data will look once ticket data is uploaded and tickets are generated.

The actual data of the Header and Value will be taken in subsequent steps.

Once you finalize the design, click on Done.

Now let's detail the second design option.

b. Edit design

This design option is Ticket Generator's standard design. Users who do not have any ticket design, but want to create secure tickets can go for this option.

Once you click on this option, you will see a displayed ticket design. This will have all the details of the event you specified in the previous step.

In this option, you can add a background color or a background image to the ticket. Plus, you can also add a logo to brand your ticket.

Furthermore, you can specify variable information blocks, the same way you did in the previous design option by clicking the + button. But note that unlike the previous design option, the position of these blocks is fixed and cannot be moved/resized.

For more information, you can refer to this detailed guide on how to design tickets using default design option.

C. Choose from template

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from.

Once you are done with designing, let's move on to the next step.

3. Delivery method

e. Now, click on Done. Here, you 'll be prompted to specify the Delivery method. This means you 'll choose how you want the tickets to be distributed to the guests

Here are the three options you 'll be asked to choose from:

i. Generate Form Link: Here, you can design and share a mobile landing page to get event registrations. This includes adding images, event description, details, filling the form fields, and customizing the button text

ii. Generate and Download: This option allows you to generate and download the tickets in a printable format (PDF)

iii. Generate and Send: In this option, you will further see three options to choose from:

a. Send tickets by email only: Here, you can email the tickets (up to 1,000) to the guests. To do it, you can upload the file containing the emails in a CSV, XLS, or XLSX file. Or you can manually type the emails in the given fields

b. Send tickets by SMS only: This option allows you to send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: Here, the Ticket Generator API can be integrated with your own registration system. Once done, you can generate tickets programmatically in real-time

In case you want to know more, you can refer to this detailed guide on Ticket Generator API.

e. Once you specify all the details, click on Generate

That 's it. Your stand-up comedy tickets will be generated and you 'll be notified via email.

4. Solo tickets for contingencies

Now you 've got generated tickets in bulk but say you would like single tickets. Here also, Ticket Generator has you covered. It allows you to come up with and distribute single tickets to the guests. it 's useful in two ways:

a. Getting unplanned guests

It is pretty common to have some unplanned guests arriving at a stand-up comedy show. In such situations, you may want to provide them with the tickets too.

Now, you 'll be able to generate a full batch of tickets again for them. But it 's a tedious and long process for just some tickets.

Don 't worry. Ticket Generator has got you covered. It can help you create additional tickets quickly. Here 's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to create these tickets.

3. Now, click on Guest Tickets tab.

4. Here, click on New Ticket(s) drop-down and select the Single Ticket option select the delivery method Download Ticket and Send Ticket as per your choice.

Download Ticket: This option allows you to generate and download the ticket.

Send Ticket: This option helps you send the ticket to the guest via email ID or phone number.

5. Once selected, click Generate & Download (in case of Download Ticket) or click Generate & Send (in case of Send Ticket)

That's it. A new single ticket will be generated and downloaded/sent to your guests.

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b. Resending the tickets

Say you have generated the tickets and sent them to your guests. But due to unforeseen reasons, some of them didn 't receive it.

At such times, you have to resend the event tickets to them. And here again, Ticket Generator has got you covered. Here 's how:

1. Login to Ticket Generator

2. From the dashboard, click on the event for which you want to resend the tickets.

3. Now, click on Guest Tickets tab.

4. Click on Resend Ticket.

5. Now, choose your preferred mode of searching the guest's ticket. You can do it by ticket ID. Alternatively, you can also use the guest's email address or phone number which you entered while creating the ticket

6. After entering these details, click Search and you will see the ticket details

7. Now click on View followed by specifying the guest's email ID or phone number. After submitting these details, click Resend

Now, let 's move ahead to detail how you can validate these tickets.

D. Validation of tickets

On the day of event, you 'd need someone to validate the tickets. It 'll show whether each ticket is valid, duplicate, or invalid. And to assist you to do it easily and quickly, your team can help you out. How?

Ticket Generator allows you to add coordinators for the event. Once they 're added, they 'll be authorized to validate the tickets. Hence, more people are on the work.

Here are some simple steps you need to follow to do it:

1. Go to the Manage Event section on the dashboard

2. Now, select the required event

3. Once done, click on three horizontal dots under the More option followed by clicking on Add/Edit Coordinator

Here, you can add the email address of each coordinator. Once done, they will receive an email invitation. Using it, they can log in to the Ticket Validator app on their phones

4. They can install the Ticket Validator app on their smartphones via Google Play Store or Apple App Store

5. Now, they log in and then select the event for which they need to validate tickets for

6. At last, they click on Scan QR Code and get started with validating the tickets

E. Event analytics

As mentioned above, event analytics speaks volumes about your event performance. And Ticket Generator can help you get all the insights.

To view event analytics on the Ticket Generator, you need to follow these simple steps:

a. From the dashboard, head on to Manage Events

b. On the page that loads, select the event that you wish to trace the event analytics

c. Now, click on Analytics tab.

d. Here, you will see various details such as attendance percentage, Event Status, and when the event ends. But the list doesn 't end here. There are a few more details you can get via Ticket Generator. Here are them:

• Attendance by time period
• Tickets validated per coordinator
• Used, new, expired, and invalid tickets
• Duplicate and re-entry allowed counts

Ticket Generator also allows you to download the complete analytics in PDF or XLSX format. You can also download analytical data for individual section by clicking on the Download CSV icon.

F. Key event marketing strategies for all the event stages

Creating an impactful event marketing campaign involves following a well-defined process. Here's an overview of the different steps involved:

• Pre-event launch
• Event launch
• Post-event launch

Let's look at them one by one:

1. Pre-event launch

Here are the steps you can take to build anticipation and generate buzz for your stand-up comedy event:

a. Develop a comedy-focused event marketing plan

Define the goals and the target audience for your stand-up comedy event. Consider aspects such as humor preferences, event format, and demographics. Tailor messaging to ensure it resonates with your audience for maximum impact.

b. Build a captivating event website and landing page

Create a dedicated event website or landing page that provides all the information about your stand-up comedy event. Highlight the lineup of comedians, event format (e.g., open mic or special guests), and any unique features.

c. Design humorous and effective tickets

Incorporate comedic elements in your ticket design to set the tone for the event, while maintaining a professional appearance. Use Ticket Generator to design your tickets while adding branding elements and essential event details.

Include essential information on the ticket, such as the event name, date, time, location, and ticket holder's name. Consider adding a unique QR Code or barcode to validate tickets at the event entrance.

With Ticket Generator, you can choose from hundreds of templates to design your ticket. It also comes with a customization option that allows you to customize according to your branding needs.

d. Leverage social media and comedian networks

Engage with comedians performing at your event to amplify the reach of your marketing efforts. Share engaging content, such as comedian bios, clips, and teaser videos, across your chosen marketing channels.

Collaborate with influencers or industry experts with a strong online presence and a following that aligns with your target audience.

Engaging with influencers can amplify your event's message and broaden its reach. Work with them to create sponsored content, participate in live streams, or host giveaways to generate excitement and interest.

e. Align with an event ticket management platform

Consider using an event ticket management platform to streamline the ticketing process and ensure a smooth experience for both you and your attendees. These platforms offer online ticket sales, registration management, and attendee tracking features.

Choose a ticket management platform like Ticket Generator. It has a lot of features, such as customizable ticket options, secure ticket check-in, and real-time reporting.

Integrate the ticket management platform with your event website and landing page, allowing attendees to purchase tickets online easily. This eliminates the need for manual ticket processing and reduces the risk of errors or double bookings.

2. Event launch

Strategies to make your stand-up comedy event interesting and memorable:

a. Deliver excellent customer service

Ensure a smooth experience for attendees by addressing their inquiries, and concerns, and providing clear information about your stand-up comedy event.

b. Create engaging comedic content

In addition to a well-curated lineup of comedians, consider adding interactive elements to keep the audience engaged, such as holding a vote for a favorite comedian or hosting an audience participation segment.

c. Harness the power of networking

Encourage attendees to mingle and network with each other during breaks or pre/post-show gatherings. This promotes a sense of community and adds value to the overall event experience.

d. Capture engaging visuals and user-generated content

Creating Engaging visuals is crucial to capturing the event atmosphere, highlighting the experience's unique aspects, and displaying the brand 's story. Hiring professional photographers or videographers can help capture memorable moments during the event and create valuable content for future use.

You can also encourage attendees to share their experiences on social media using event-specific hashtags. This helps create buzz and provides attendees with a simple way to capture and share genuine moments from the event. 

Furthermore, user-generated content is an affordable and unique way to promote the event using real people's real experiences. It also creates brand ambassadors who are more likely to promote your brand to their network.

3. Post-event strategy

After the laughter dies down, here's how to keep your stand-up comedy event alive in the minds of your attendees and build upon its success:

a. Hold a comedy debrief session

Organize a debrief meeting with your team and the comedians involved. Reflect on the high points, laugh out loud (LOL) moments, and areas that could use a few punchlines to improve.

Utilize Ticket Generator's report and analytics feature for detailed insights into ticket sales and attendance.

b. Engage with fans on social media

Keep the laughter going by sharing highlights from the event on social media. Respond to attendee comments and reviews, and perhaps share a few jokes that had the audience cracking up. 

This helps maintain the event's buzz and encourages fans to attend future comedy shows.

c. Repurpose comedic content

Turn video clips, quotes, and funny moments from the stand-up comedy event into blog posts, quote graphics, or short video snippets for social media. This can keep attendees engaged with your brand and give those who missed the event a feel for what they've missed.

d. Spotlight standout comedians

Give thanks to the jesters who contributed to the success of your event  the comedians. Highlight them in social media posts, blog write-ups, or even in your future marketing efforts. It's a nice way to appreciate their talents and build a relationship for future events.

e. Collect and use feedback

Request attendees to review the event or share their feedback by email or on social media. This feedback offers valuable insights for future event planning and helps ensure your offerings align with your audience 's preferences.  

Conclusion

With this plan, you should have a better idea of how to manage your stand-up comedy events from the stage's setup to the final bow. It's time to put humor in your strategy using an event ticketing platform like Ticket Generator to maximize your efforts. Get started with planning your next event and create your first 10 tickets for free.

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Event tickets are a crucial part of any event. They help manage the guest entries to your event.

So, it 's important for you to ensure that your tickets meet quality standards. After all, they're crucial to your guests' overall event experience.

That 's because tickets are the first point of interaction between the guests and your event 's arrangements. And let 's be honest. We all try to gauge how the event might be like by looking at the tickets or passes.

Now here 's the deal  you want to create event tickets and that too as downloadable PDFs. In this article, we 'll explain how to do that. And not just ticket generation and design, we 'll also discuss how these tickets can do a lot more for you. Keep reading.

A. Traditional way to create PDF event tickets

Most event managers use the traditional methods to create tickets. And if you want to follow the same, here 's how you can do it:

1. Select the design

In the beginning, you 'd have to select an appropriate design for your ticket. Here, you can use any online software tools such as Canva, Adobe Photoshop, or Illustrator.

You can either do it yourself or you can hire a professional. But they are quite heavy on the pocket.

2. Add details

After finalizing the design, you need to add relevant details to the tickets. These could include event description, time, venue, guest name, and seat number.

3. Download and print tickets

Now that your tickets are ready, you need to download them in printable formats such as PDF.

Once downloaded, you need to get the tickets printed to be shared with the required guests.

4. Distribute tickets

Once everything is done, it is your responsibility to distribute the tickets to your guests. You can do it by sending the PDF via mail or by delivering the printed tickets to the guests' doorstep.

The traditional is quite time-consuming and needs a lot of effort. And what you get at the end is a generic ticket with no major added benefits.

This system, in fact, has many challenges:

• First, anyone can enter your event as these tickets are easy to duplicate
• Second, their validation process is time-consuming too. That 's because event coordinators have to verify the guests ' details on the ticket manually with their database
• Third, it becomes difficult to track the event performance. This is because paper-based tickets are not really trackable on their own

So what you need is a tool that can make printable PDF tickets that are both functional and branded.

To find one, you can go to Google and search for the best one.

Here, you will get various options to choose from. But comparing top results to find the best one is a tedious task. For your convenience, here is one tool that helps you offer all the mentioned  Ticket Generator.

It helps you create custom-designed event tickets in PDF format for your guests.

And every ticket you generate here has a QR Code on it. Wondering what this QR Code does? It adds to the security of your tickets.

In this article, you'll see how this small addition makes your tickets not only secure against trespassers but also resistant to forgery.

C. Perks of QR Code-based event tickets

Tools such as Ticket Generator allows you to generate QR Code-based event tickets in PDF format

These tickets help you easily manage, validate, and control entries to your event. But that 's not where it ends. Here's what makes QR Code-based event tickets a good choice:

• First, QR Codes have a high-speed scannability. And they come alive within seconds of holding your camera in front of them. This means an amazing and fast interactive experience. When that happens, your guests needn't stand in long queues at the entry gate
• Second, they are impossible to duplicate. No one can really tamper with the content coded in your QR Code. That means better security than generic printed tickets
• Third, QR Codes are damage-resistant. This means even if the QR Code is subject to slight wear-and-tear, it will still work. Hence, you don 't need to worry about their functionality
• Finally, you only need a smartphone to scan the QR Code. No need to install any expensive setup to do the job

You now know why it makes sense to use QR Code-based event tickets. Let's see how you can create them.

As mentioned above, Ticket Generator allows you to create QR Code-based tickets in PDF format.

Upon scanning the QR Code, you can see if the ticket is valid, invalid, or duplicate. Here 's what you see on your smartphone:

Also, did we mention that Ticket Generator also helps you get event registrations? And that 's done without any added costs.

You can design a whole registration page that potential guests can fill out. After they do it, you can approve or disapprove the registration.

Once a registration is approved, a ticket is generated automatically and sent to the guest. Isn 't that pretty amazing?

Now that you 've learned all the basics, let 's see how to create event tickets in PDF format.

D. How to create event tickets in PDF

Using Ticket Generator for a demo, here 's how you can proceed:

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Now, select the Create New Event option. Add event details such as the name, date, description, location, and time. When you're finished, click on Create.

c. After this, your event will be created. After creating your event, choose it from the Manage Events menu. Find the Guest Tickets area and click on it.

d. Then, click on the New Ticket(s) drop-down box and choose Bulk Tickets to create pdf tickets in bulk, or Single Ticket to create a single event ticket in pdf format.

Design tickets

e. For the next step, you 'll be asked to design the tickets. There are three distinct methods to do it.

The first step is to select the Upload Own Design option. It allows you to create your own template for designing the passes. It allows you to superimpose the unique ID and QR code on the event tickets.

It even allows you to enter variable information by pressing the ?+? button.

The second is to use the Edit Design option. It allows you to utilize the standard design to event tickets in pdf format from scratch. It allows you to put your logo, theme colors, or a background picture to the ticket.

The final option is Select from template, which displays a choice of pre-designed templates to choose from.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

f. Now that you 've finalized the design, click on Done. You 'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You 'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real-time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Here, you need to select Generate and Download option. Once done, click on Generate

All the tickets will be generated in PDF and you 'll be notified via email.

E. How to validate tickets

As an event manager, you 'd have to validate the ticket to authenticate entries.

To do it, you 'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they 'll get authorized to validate the tickets. Here 's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or Apple App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

That 's it. That is all you need to know about event tickets in PDF format. You can now create high-quality printable tickets for your event.

Get started here!!

You probably work at a non-profit organization. And you are planning to organize a charity event to raise funds for the cause.

As a responsible event organizer, you want to ensure that the event is organized smoothly and seamlessly. To do that, you will have to provide a hassle-free experience for the attendees.

To begin, you need to ensure that the guests get entry to the charity event only after secure verification of their tickets.

In addition to secure verification, you'd also want to validate the entries fast to ensure no queues at the entry gate.

And to do all that, you're looking for a smart and fast solution. This is where an online ticketing system can help you out.

It serves two purposes. First, it will help you create, manage, and design event tickets online. Second, it will save a lot of your time, money, and effort.

In this article, we'll explain online ticketing. And not just ticket generation and design, we'll also discuss how these tickets can do much more for you. Keep reading.

A. Traditional ticketing system

As the name suggests, the traditional ticketing system is designing, adding details, and downloading tickets separately. And if you want to create tickets for your event the same way, here's how you can do it:

1. Select the design

First, you'd have to select an appropriate design for your ticket. To do it, you can use any online software tools such as Canva, Adobe Photoshop, or Illustrator.

For this step, you can either hire a professional. But that would weigh quite heavy on your pocket. So, if you have budget constraints, consider doing it yourself. And trust us, you can do it yourself in a matter of minutes.

2. Add details

Once you have finalized the design, you'll have to add relevant details to the tickets. These could include event time, location, guest name, seat number, and other details.

3. Download tickets

Now that your tickets are ready, you need to download them in any format such as PDF, PNG, SVG, or EPS.

4. Distribute tickets

Once downloaded, it is your responsibility to distribute the tickets to your guests. You can do it via e-mail or by delivering the printed tickets to the guests' doorstep.

The traditional method is quite tedious and time-consuming. And what you get at the end is a generic ticket with no major benefits.

This system, in fact, has many challenges:

• Unauthorized entries: Unauthorized entries are a common problem faced by every event organizer from time to time. And you wouldn't want such a nuisance in your event. That's because it not puts your charity event at security risk but also harms your event's reputation
  Hence, you need to make sure that no unauthorized entries are granted to the charity event.
• A secure and fast check-in: Since you are organizing a charity event, you'd want to ensure a fast check-in. But traditional tickets require plenty of time as one has to manually verify the ticket details. This can deteriorate your attendees' experience
• Analytics: Traditional methods have no means to offer analytics. These include event attendance, peak time, and the number of tickets validated per coordinator

And for an event organizer, they are very crucial as they allow him to plan future events more effectively.

However, don't worry. An online ticketing system can solve these problems for you.

In the next section, we will detail online ticketing for charity events.

B. Online Ticketing a brief

As the name suggests, online ticketing helps create entry tickets for guests online.

While you may wonder that validating each guest will take a lot of time, that's not true! You will be able to do that for each guest in less than 2 seconds.

And the best part is that all of this will be done while ensuring secure check-in.

The foremost step in this process is to find suitable online ticketing software for charity and other events. Here are some factors that you can consider while selecting one:

1. Fast ticket generation

Since it's a charity event, the headcount may range from hundreds to thousands. So, you will need an online service provider that allows you to generate all the tickets in bulk.

In addition to this, it should also allow you to add unique information to them. For example, the guest's name or seat number.

Once generated, you need to share tickets with your guests. Ensure that your online ticketing for charity events allows you to distribute these tickets via both digital (email or SMS) and print channels (PDF).

One such provider is the Ticket Generator. It offers all these features. Moreover, every ticket generated via Ticket Generator comes with a unique QR Code. This QR Code adds strength and security. Let's talk more about it:

2. Strengthened security

You probably don't want any unauthorized people at your charity event. And to ensure that, you need a safe and secure validation process.

Here, a QR Code-based ticket can help you out. These tickets are impossible to duplicate.

Each QR Code comes with a unique ID. As the event coordinator scans it, he will see the ticket status valid, invalid, or duplicate.

3. Quick turnaround time

You know how manual verification of each charity event ticket can take a lot of time. This can lead to long queues at the entry gate. This can make guests lose precious time too.

So, you'd want an online ticketing system that offers easy and quick ticket validation.

Here, Ticket Generator can help you out. This tool allows you to generate QR Code-based tickets in a matter of minutes. And the best part is that they come alive within seconds of you holding your phone over them.

Hence, you don't need to worry about long queues at entry.

Moreover, it allows you to appoint multiple coordinators to ramp up the validation process even further.

4. Assistance in case of emergency

Say you have some guests waiting outside your charity event and you to start validating the tickets. But you somehow face some technical errors.

In that case, you should be able to contact customer service. And they should be able to assist you there and then.

That's right. A good online ticketing system should offer you the same 24/7 in case of any issues or problems. It could be via email, call, or both.

5. Analytics

Analytical data is a valuable asset. It provides valuable information about your event and its attendees.

This could include attendance, the total number of new, used, expired, invalid, duplicate tickets, and tickets validated per coordinator.

C. How to create event tickets

You now know why it makes sense to use online ticketing for charity events. Let's see how you can use one to create event tickets for your event.

Using Ticket Generator, here's how you can do it:

1. Create an Event

a. Go to Ticket Generator and sign up for an account

Here, you don't have to submit any credit card details. And once you're done, you'll get the first ten credits for free. Each credit will help you create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

Once you've entered all the details, click Create.

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2. Design tickets

d. The next step is to add designs to the tickets. Here, you can either go with the Upload Own Design option or select a pre-designed template from a number of templates. Ticket Generator offers option to design the tickets from scratch as well.

Upload Own Design: This option allows you to design your ticket using your own ready-made design template.

With this option, you can superimpose the QR Code and unique ID on the ticket.

Moreover, it also allows you to add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Edit Design: Here, you can use the Ticket Generator's standard design to create tickets from the scratch. It gives you the option to add a logo, change the background color, or add a background image to your ticket.

Once you've designed your tickets, click on Preview to see how your ticket design looks.

Choose from templates: If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

e. Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

Once you're through with designing, click on Preview to see how your ticket design looks.

3. Delivery method

e. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to select a way to distribute your tickets to your guests. You'll see the subsequent four options to choose from:

i. Generate form link

This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text

ii. Generate and download

Here, you can generate and download the tickets in a printable format (PDF). This is often the most common method of delivering tickets to guests.

iii. Generate and send

In this option, you will further see three options to choose from:

a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you only must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: In this option, you can send tickets to your guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: Here, you'll be able to send tickets both by SMS and email to your guests

iv. Generate via API

Ticket Generator API can be integrated with your own registration system. Once done, you can generate event tickets programmatically in real time.

f. Once you specify all the details, click on Generate

All the tickets will be generated and you'll be notified via email. This way, you can use an online ticketing system to generate tickets for your charity events.

Now is the time for you to know how to validate these tickets on the day of the event.

D. Validating the tickets

Here's how you can authorize guests' entries at charity events:

1. First, download the Ticket Validator app from the App Store or Play Store

2. After you install the app, log in using your credentials

3. Now, select the event you want the validate the entries for

4. Now click on the Scan QR Code button

That's it. You can now start scanning the tickets.

Note: you can also add various coordinators to help you speed up the validation. To do it, you simply have to follow these simple steps:

1. Go to Ticket Generator and click on the Manage Event section from the dashboard

2. Select the specified event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you'll be able to specify the e-mail address of every coordinator. The coordinators will then receive an email invitation. Using this, they'll log in to the Ticket Validator app on their phones and begin validating tickets.

That's it. You now know everything about how online ticketing can benefit charity events. From creating charity event tickets to validating entries, it's an easy and effective tool for all your needs.

You probably know about raffle events. They are quite common. From non-profits and schools to fairs and parties, they are useful in a lot of events.

For the uninitiated, a raffle is a competition in which people get numbered tickets. Here, each ticket comes with the chance of winning a prize.

At set-up time, the prize winners are drawn at random from a container holding a copy of each ticket number.

Many event managers use them to promote or bring attention to your event in a unique way. They assist in creating awareness and bring engagement by maximizing the number of people coming to your event.

Before getting started, you need to generate raffle tickets for a successful event. But the question is how?

To start, you shouldn't have any duplicate raffle tickets at your event. They not only risk the security of the event but also mean a loss of trust among your audience.

Hence, you need secure tickets that ensure only valid people get their prizes. But that's not where it must end.

They should also offer a fast validation process. This would ensure no long queues at the announcement stage or prize table.

In this article, we'll discuss how you can generate custom raffle tickets that are smart, effective, and secure. Keep reading.

A. Secure raffle tickets all you need to know

As mentioned above, to create custom raffle event tickets, you need professional ticket generation software. You can search across Google to find the most effective ticketing tool for your use case.

But before you get started, here are some features you must watch out for in an ideal ticketing software:

1. Secure and safe ticket generation

Since you are planning to organize a raffle, ensure that your ticketing tool permits you to make tickets in bulk for all the guests you are expecting.

Moreover, it should also allow you to add unique information to them like guests' names and raffle ticket numbers. This number will help you identify the prize winners.

Apart from this, it should also allow you to share tickets via both digital (email or SMS) and physical means (printable PDF, for example).

Wondering, how will you do that?

This is where tools like Ticket Generator can help you out. It allows you to do all that while ensuring secure event tickets.

Moreover, every ticket generated via Ticket Generator comes with a QR Code that strengthens its security. Keep reading to know how.

2. Secure prize redemption

As an event organizer, you wouldn't want unauthorized people taking the prizes home. And to make that possible, you need a secure process.

As mentioned earlier, QR Code-based raffle tickets help you do just that. They are not easy to duplicate. That's right. You can't duplicate them with the mere help of a picture editing tool such as Adobe Photoshop.

To help you understand it better, here's how it works each QR Code contains a unique ID. As the coordinator scan, they see the ticket status valid, invalid, or duplicate. In addition to this, they also see the name and raffle number on their smartphones.

This helps them ensure that the genuine winner takes the prizes home. That translates to a safe and secure prize redemption.

3. Get registrations for the raffle event

Since you're organizing a raffle event, you'd need guests to register for it. And it's great if you discover ticketing software that helps you get registrations while generating tickets against them at the same time.

That's right. To do it, you need advanced ticketing software like Ticket Generator.

It allows you to generate tickets automatically for each registration. This, in turn, saves plenty of your time, money, and effort.

This is how it works:

• Go to Ticket Generator and create a raffle event
• Once done, set up the registration form for the guests
• Now, you promote this link via print and digital advertisements
• As your audience visit the link, they see the registration form and fill it to submit it
• Once you approve the submission (manually or automatically), they receive their custom raffle tickets over email or phone

That's it. That's how easy and convenient it's.

4. Creative tickets themed according to your event

Nowadays, most ticketing software allow you to feature event and guest details. But that's not where it should end. They should also allow you to customize the design of your tickets.

So, find a tool that allows you to generate custom-designed tickets. That's because they not only look attractive but also help build your brand recognition.

For example, tickets generated via Ticket Generator are not only secure but also customizable.

5. Quick tickets for contingencies

Say some people have walked into your raffle event at the last moment. Or some didn't receive their tickets. In such cases, you wouldn't want to make an all-new ticket batch, just for them.

Hence, you need quick tickets. So, check whether your ticketing software has a quick ticket feature or not.

6. See how your event performed

You know that analytical data is very crucial for every event organizer. It tells you how your event has performed. This contains valuable information about both the guests and events.

For example, event attendance, the whole number of recent, used, expired, invalid, duplicate tickets, and tickets validated per coordinator.

This data helps to optimize future events.

C. How to create raffle tickets

Using Ticket Generator for a demo, here's how you can proceed:

1. Create an Event

a. Go to Ticket Generator and sign up for an account

Here, you don't need to submit any credit card details. And once you're done, you'll get the first ten credits for free. Each credit will help you create one ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

2. Design tickets

d. The next step is to add designs to the tickets. Here, you will see two options to choose from Upload Own Design and Default Design

i. Upload Own Design

Here, you can design your raffle ticket using your own custom or ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, ticket number, seat number, etc.

ii. Edit Design

Here, you'll be able to use the Ticket Generator's standard design to customize your tickets. This includes adding a logo, changing the background color, or adding a background image to your ticket.

iii. Choose from template

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature. Once clicked, you will see a number of pre designed templates to choose from.

When you're through with designing, click on Preview to determine how your ticket design looks.

3. Delivery method

e. After finalizing the design, click on Done. Now, specify the Delivery method. This means you need to select a way to distribute your tickets to the guests. You'll see the subsequent four options to choose from:

i. Generate Form Link

This option allows you to create a mobile landing page to get event registrations. You can customize it by adding images, event description, form fields, and even customize the button text

ii. Generate and Download

Here, you can generate and download the tickets in a printable format (PDF). This is often the most common method of delivering raffle tickets to guests.

iii. Generate and send

In this option, you will further see three options to choose from:

a. Send tickets by email only: This feature allows you to email the tickets (up to 1,000) to the guests. To do it, you must upload a file containing the emails in CSV, XLS, or XLSX format. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: This option helps you send tickets to guests via SMS (up to 1,000 phone numbers)

c. Send tickets by both email and SMS: Here, you'll be able to send tickets both by SMS and email to your guests

iv. Generate via API

Ticket Generator API can be integrated with your own registration system. Once done, you can generate raffle tickets programmatically in real-time.

f. Once you specify all the details, click on Generate. All the raffle tickets with custom design will be generated and you'll be notified via email

Now is the time for you to know how to validate these tickets on the day of the event.

D. How to validate raffle tickets

As an event manager, you'd have to validate the ticket to verify the authenticity of guests and their raffle ticket numbers. It is crucial for fair play.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard.

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or Apple App Store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

That's it. That is all you need to know about raffle tickets. You can now create high-quality non-tampered custom raffle tickets for your event.

Get started here!!

‍

Are you organizing a Halloween party and wondering how to make it one-of-a-kind?

Or perhaps, you are asking how to design event tickets as impressive and spooky as your party.

Halloween brings forth the festive spirit of creativity, spookiness, and excitement. Designing Halloween event tickets that match the aesthetics of your party is as crucial as planning an unforgettable Halloween event.

In this blog, we will explore the essential aspects of creating a memorable Halloween event and designing the perfect spooky tickets.

A. Elements of an Outstanding Halloween Event

Before we talk about ticket design, understanding what makes a Halloween event unforgettable should be our prime concern. A truly remarkable Halloween event brings together a captivating theme, engaging activities, immersive decorations, and thrilling entertainment.

1. Memorable Halloween themes

The chosen theme sets the tone for the entire event, so pick one that stands out and aligns with your guests' interests. Here are a few suggestions:

• Classic Horror Movie Night: Pay homage to iconic horror films with decorations and costumes inspired by characters such as Freddy Krueger, Dracula, or Frankenstein
• Myths and Legends: Transport your guests to a world filled with legendary creatures like witches, werewolves, or vampires, creating an atmosphere rich with mystique and folklore

The more the merrier: If you want to keep things simple and affordable, consider a party-in-a-box. These kits are filled with everything you need for a great party from invitations to decorations and often include games as well.

2. Exciting activities & games

Entertainment is a critical factor in creating an unforgettable event. Here are some engaging games and activities that you can incorporate:

• Pumpkin carving contest: Let the artist within your attendees come out to play with a fun pumpkin-carving contest
• Costume contest: Encourage your guests to dress their best and reward the best dressed with some exciting prizes
• Mystery box challenges: Stir things up by testing your guests' courage with mystery boxes containing unknown items that they need to identify
• Halloween-themed scavenger hunt: Keep your guests engaged by hiding spooky-themed items around the event space for them to find

3. Unique and spooky decorations

Setting the right mood with decorations is key. Get your venue into the Halloween spirit with the following ideas:

• Cobwebs and tombstones: Make your venue resemble an eerie haunted house with scattered tombstones and stray cobwebs
• DIY Jack-o'-Lanterns: Set up a table with DIY lanterns to create a welcoming and festive ambiance
• Fog machines: Although this may be on the advanced side, a fog machine can create an added mysterious atmosphere
• Skeletons & ghosts: Strategically place skeletons and ghosts around your venue for an unexpected surprise and laughs

4. Engaging performances and entertainment

Make your Halloween event come alive with a line-up of captivating performances and entertaining acts. Try to include different kinds of performances, such as live music, magic tricks, storytelling and aerial acts.

B. Strategies to promote your Halloween event

No matter how carefully you've planned and designed your Halloween event, it won't be successful if people don't know about it.

This is where effective promotion strategies come into play. Let's explore various ways to generate buzz for your Halloween event:

1. Leverage social media

In this digital era, social media platforms like Facebook, Twitter, and Instagram are effective tools to reach a wide audience.

Post engaging content related to your event theme, costume ideas and glimpses of the Halloween horror nights express pass. It'll stir excitement amongst your followers. 

You can also use features like Instagram Stories or Facebook Live to give a sneak peek of your event preparations.

2. Create an event page

Create a dedicated event page on platforms like Facebook or Ticket Generator. The page should detail all necessary data such as the event theme, date, time, location, and designed tickets. 

Remember to mention 'Halloween horror nights pass' or passes for different event stages or venues on your dedicated event page.

Pages like these let you centralize all information and updates, and facilitate easy sharing by enthusiastic attendees.

3. Collaborate with local influencers

Connect with local influencers or bloggers in your city. Their endorsement can elevate your event's visibility within their follower base, especially if they have a significant local following. Make sure the influencers align with your event's theme and audience.

4. Email marketing

If you can access a subscriber or customer email list, use it to your advantage. Send attractive emails with all the event details and a link to purchase tickets. Incorporate compelling call-to-action buttons and preview snippets of your Halloween event to encourage sign-ups or ticket purchases.

Alternatively, you can use the influencer's email list and send sponsor emails to their subscribers. This will help you reach their audience and get the word out about your event.

5. Distribute flyers

Although traditional, distributing flyers in busy places like shopping malls, cafes, and community centers can garner local attention. 

Make sure your flyer design reflects the spooky aesthetics of your event and includes details like the date, time, location, and where to buy tickets.

Combining these promotional strategies can significantly boost your event's visibility and attract a larger audience.

Maintain consistency in all your promotional materials by aligning the aesthetics of your event theme and ticket design. 

This coherence ensures your event is immediately recognizable across all platforms, thus increasing the likelihood of attracting attendees. After all, the first impression could be the difference between a prospective attendee just scrolling past your event or deciding to attend!

C. How to design spooky yet appealing Halloween event tickets?

Now you have things set. It's time to sell your tickets.

Designing an exciting Halloween event ticket is essentially about balancing spooky aesthetics with clarity and functionality.

Here are some key elements to consider when crafting your perfect Halloween event ticket:

1. Visual design elements

Capture the essence of your spooky event theme with carefully chosen, on-brand visual elements. Consider high-quality and alluring background images or illustrations that evoke the Halloween spirit.

Depending on your theme, you might want to leverage images of haunted houses, eerie forests, sightless black cats, or glowing pumpkins. These visuals can form the basis for your attention-grabbing ticket design.

2. Typography and colors

The fonts and colors you select can significantly influence the overall feel of your Halloween ticket. When considering typography, choose fonts that exude the Halloween vibe while remaining legible. 

A potential balance could be using a more extravagant, scary font for the event title while sticking to simpler fonts for critical event details.

For color schemes, dark tones such as deep purples, midnight blues, and blackout blacks can set a haunting ambiance.

Combining these with contrasting splashes of brighter colors like pumpkin orange or witchy green can be a winning combination. It'll help in both striking visual appeal and creating that haunted Halloween vibe.

3. Ticket layouts

While your ticket's appearance is crucial, you also need to maintain a clear and functional layout for practical details. Accessible essential information like date, time, venue, price is just as important as striking design elements.

Be cautious about not overcrowding the ticket with graphics and visuals. Striking a balance between decorative elements and necessary information is key.

Consider using different fonts, colors, spaces, and dividers to distinguish sections and maintain an organized, user-friendly layout.

4. Leverage existing templates on the ticket generator

You don't need to stress about mastering complex design tools to create your Halloween ticket. Ticket Generator offers a plethora of ticket templates specifically designed for Halloween events.

You can browse the extensive collection, select a template that best aligns with your vision, and customize it to fit your Halloween theme. It's simple, convenient, and helps you design professional-grade event tickets - no design expertise required!

You can start designing your first 10 tickets for free now!

D. Verifying and validating your Halloween event tickets

As an event organizer, ensuring the validity of the tickets presented at your event is crucial. This verification process keeps your event secure, prevents ticket fraud, and helps to deliver a smooth, professional guest entry experience.

Here are some tips for validating your Halloween event tickets:

1. Methods of validation

There are various ways to verify event tickets, and the method you choose depends on the scale of your event and the resources available. Here are some common methods:

• Barcode or QR Code scanning: This method is one of the fastest and most reliable. Each ticket has a unique barcode or QR code that can be scanned using a smartphone or a scanning device. Upon scanning, the system verifies the ticket's authenticity and records the entry
  
  

• ID and ticket matching: This traditional method involves checking the ticket against a valid ID provided by the guest. It's reliable but can be labor-intensive and time-consuming, especially for larger events
• Security holograms as authenticators: Adding unique security holograms to your tickets can serve as a physical validation method. It's highly secure but might involve higher production costs

2. Technology used in validation

With advancements in technology, ticket validation is becoming increasingly efficient. Here are some technologies used in ticket verification:

• QR Scanners/spps on Smartphones: Several apps can read QR codes, making it possible to turn any smartphone into a ticket scanner. This convenience eliminates the need for dedicated scanning equipment

With Ticket Generator, all you need to do is install the Ticket Validator app, and scan the tickets to verify their authenticity.

• RFID Wristbands: Primarily useful for multi-day or expansive events, RFID wristbands contain a chip that communicates with the event's system. The system automatically checks their admission status as attendees pass through gates or entrances.

3. Tips to prevent ticket forgery

Preventing counterfeit tickets is equally important as validating legitimate ones. Here are some measures you can implement:

• Unique serial numbers on each ticket: Printing a unique serial number on each ticket helps improve security. These numbers can be registered in your system, allowing for easy validation and tracking and making duplicating tickets substantially harder
• Custom holographic stamps: Holographs are difficult to reproduce without specialized equipment, making them a strong deterrent to counterfeiting
• Personalized tickets with the attendee's name and photo: Personalizing tickets deters ticket reselling and makes forging significantly difficult. As long as your entry process accounts for checking this personalization against some form of ID, this can be a highly secure approach

E. How can Ticket Generator help

Using Ticket Generator for a demo, here's how you can proceed:

a. Go to Ticket Generator and sign up to create an account

Note that you'll get ten credits for free when you sign up. And each credit helps you create one ticket. Also, you'll not have to enter the card details while signing up

b. Once you've signed up, go to the Create Event section on the dashboard followed by clicking on the Bulk button. Here, create an event by adding details such as event description, time zone, and venue

Now, click Create.

Design tickets

c. For the next step, you'll be asked to design the tickets. Here you can either go with the Upload Own Design option or select the Default Design option

Upload Own Design: Design tickets using your own ready-made design template.

It helps you superimpose the QR Code and unique ID on the ticket. In addition, it also helps add variable information (which would be different for each ticket) by clicking on the + button. It could be the guest's name, row number, seat number, etc.

Here's an example of a ticket created using a readymade template:

Default Design: Use the Ticket Generator's standard design to customize your tickets. You can add a logo, change the background color, or add a background image to your ticket.

Once you're done with the design, you can click on Preview to see how your ticket design looks.

Delivery method

d. Now that you've finalized the design, click on Done. You'll be asked to specify the Delivery method. Here, you can choose how to distribute your tickets to the guests. You'll see the following four options to choose from:

i. Generate Form Link: This option allows you to design and share your very own event registration page. This adding images, event description, details, specifying the form fields, and customizing the button text.

ii. Generate and Download: Here, you can generate and download the tickets in a printable format (PDF).

iii. Generate and Send: Here, you will further need to choose from the following three options:

a. Send tickets by email only: It allows you to email the tickets to the guests. Here you can specify up to 1,000 emails. You can add the emails in a CSV, XLS, or XLSX file and upload them. Or you can even manually type the emails in the given fields

b. Send tickets by SMS only: Here, you can send tickets to your guests via SMS. You can specify up to 1,000 phone numbers

c. Send tickets by both email and SMS: In this option, you can send tickets both by SMS and email to your guests

iv. Generate via API: In this option, you can integrate your own registration system with the Ticket Generator API. This will allow you to generate tickets programmatically in real time. For more information, you can refer to this detailed guide on Ticket Generator API

e. Here, you need to select Generate and Download option. Once done, click on Generate

All the tickets will be generated in PDF and you'll be notified via email.

How to Validate Tickets

As an event manager, you'd have to validate the ticket to authenticate entries.

To do it, you'll first have to add coordinators for the event within the Ticket Generator. Once you do it, they'll get authorized to validate the tickets. Here's how to do it:

1. Go to the Manage Event section from the dashboard

2. Select the required event and click on three horizontal dots under the More option

3. Now click on Add/Edit Coordinator

Here, you can specify the email address of each coordinator. The coordinators will then receive an email invitation using which will have to log in to the Ticket Validator app on their phones

4. Next, they can install the app on their smartphones via Google Play Store or Apple App store and log in

5. Now they can open the app to select the event they need to validate tickets for. They can then click on Scan QR Code and get started with validating the tickets

That's it. That is all you need to know about event tickets in PDF format. You can now create high-quality printable tickets for your event.

Get started here!!

Conclusion

Now that you're equipped with the knowledge on designing riveting Halloween tickets, effective promotional methods, and crucial validation strategies. What's remaining is to put it all together and design a ticket that will make your event memorable.

Start designing your first 10 tickets for free now!

‍

With the festive season coming soon, many events (big and small; formal and informal) are right around the corner. It may include concerts, music fests, backstage tours, corporate parties, etc.

And if you're reading this article, you're probably planning on organizing an event too. It could be for friends and family or even for your office team.

So what you need now is”custom event passes for the guests. And why not? Custom passes help you figure out the actual invitees and differentiate between them and the trespassers.

But that's not all. With custom event registration and passes, you can also ensure to build a personalized experience for event attendees. 

So, buckle up your seat belts as we dive in and explore the growing relevance of customized event passes. 

A. Why create custom event passes in the first place?

Want your event attendees to feel extra special? Want to give them the impression that their ticket is exclusive and there is no other copy of it in the world?

If that's your intention, we'd highly recommend you to create custom passes for each event attendee.

But other than that there are five plausible benefits that attendees can enjoy with the help of custom passes. Let's explore them below:

1. Personalization

Custom passes can make each attendee feel special and valued. Personalizing passes with the attendee's name, seat number, or other unique information creates a sense of identity and engagement with the event.

2. Improved access control

Custom event passes can be used to easily distinguish different groups of attendees, such as VIPs, speakers, or general admission. This can speed up access to certain areas and improve overall event security.

3. Networking opportunities

With some information visible on the pass (such as name, organization, or role), attendees can easily identify and approach others in their interest group, facilitating better networking.

4. Keepsakes or memorabilia

A well-designed, attractive custom pass can also serve as a memento of the event, especially for special occasions or big-ticket concerts or conferences. This contributes to a positive post-event experience and helps to build loyalty for future events.

5. Brand promotion 

If attendees keep their event passes on display (at work, for instance), they serve as a form of free advertising and brand promotion for your event or organization. Additionally, people often share images of their custom passes on social media, which can increase visibility and interest for the event.

These reasons are more than enough to convince you of the growing need for custom event passes.

But you see¦

B. Custom event passes are more than just designed tickets

While we're on it, let's also discuss other benefits that highlight the functionality aspects of custom event passes:

1. Get registrations and automate pass generation

While generating passes is important, so is getting people to register for your event. How else would you know who to create the passes for?

Then why not get a tool that helps you with the registrations while generating passes against them?

https://www.youtube.com/watch?v=Gj4cV7S3UAM

No need to use two different tools for both purposes. Using Ticket Generator, here's how it works:

a. Go to Ticker Generator and do a quick sign-up (no credit details needed). After sign-up, you'll get ten free credits for ticket generation

b. Create an event by adding all your event-related details

c. Design the registration page by specifying the fields you'd want the guests to fill out

d. Choose if you'd want the registrations to be approved manually or automatically

e. Copy the link to the registration page you just designed

e. Add a design to your ticket

f. Share the registration link with your audience

That's it. Now each time someone registers, the registration will be approved and a ticket shall be generated.

2. Zero trespassing

For every event organizer, trespassing is a headache. Uninvited guests are not just a threat to event security but revenue too.

And to stop this, traditional passes don't really offer the best possible solution. But the new-age smart entry addresses this problem in no time.

And you don't even need to install any expensive set-up to make this happen. All you need is QR Code-based passes.

Their design can be customized the way you want. Wondering what the QR Code will do here? Scanning it will help the event organizer know if the entry is valid, duplicate, or invalid. And all this hardly takes a second or two.

That means your coordinators will not have to manually check the guest details to grant entries.

3. See how your event performed

Event organizers love this metric. And if you too organize events as a professional, you'd also want to monitor event analytics.

It would help you know details such as:

• How many people turned up
• How many entries were valid
• Duplicate and invalid entries recorded
• Tickets validated by each coordinator

With this data, you can draw many valuable insights to fine-tune your upcoming events.

Since you now have the basics covered, let's move to the next section:

C. Step-by-step guide to create custom event passes

Here on, we'll be covering all the details in three major sections:

1. Create an event

a. Go to Ticket Generator and sign up for an account

Don't worry. Your credit card details won't be needed. And after signing up, you'll also get the first ten credits for free. Each of these will help you make a ticket

b. Now, click on Create New Event option.

c. Add event-related information such as event name, date, description, venue, and time. Once you're done, click on Create.

After you do this, your event will be created.

2. Add design to the tickets/passes

In the next step, you can add a design to your ticket. On the Manage Events tab, select the event for which you want to design the tickets. On the screen that loads, select the Ticket Design option. Now there are three ways you can Edit the design of your ticket.

a. Custom design option

If you don't have a ready-made design, click on Edit Design option, this option will help you design passes from scratch. You'll see a ticket on the screen having all details you added in the first step.

You'll get the following options for customization:

• Ticket background: Here, you can use an image or color as the pass background. If you want to add an image, you can use the upload option or fetch it using a link. The image will be required in JPG, PNG, or JPEG, formats
• Logo: It'll help you add your business's logo to the passes. Doing so can help your branding effort. Note that the logo will also be needed in PNG, JPEG, JPG, or formats. Also, the logo size shouldn't exceed 5 MB
• Event Description: Here, you can add a tagline, notes, description, or any important details
• Variable information: Like the previous design variant, it helps you add variable details to the passes. You simply need to click on the +' icon

You can again add 5 blocks with the following character limits:

Let's understand the other two Ticket Design Options as well.

‍b. Choose from templates

If you don't want to design the entire ticket but you still want to give it a fancy look, this option is right for you. Simply click on Choose from templates option to access this feature.

Once clicked, you will see a number of pre designed templates to choose from. To select a template click on Select Template button right below the chosen template and that's it, your ticket, with all the information, will turn into a designer ticket.

c. Upload your own design

This one will help you use your own ready-made design as a template for the passes. Just select the Upload Own Design option and click on the Upload Ticket Design option to upload your template.

Next, you will be able to position the ticket ID on the passes as per your wish.

You will also find a +' button on the screen. Using it, you can add variable information to the tickets. This will be unique for every ticket. For example, attendee name, row, seat number, etc.

You can add five such blocks on each pass. You can choose the number of blocks in this step. The actual data will be taken in subsequent steps.

After finalizing everything, click Done.

‍

3. Delivery method

Once you design the tickets, you need to opt for the desired delivery method. You get the following options to choose from:

a. Generate form link

Using this, you can create a registration form for the event as discussed earlier. To know more, here's a quick guide on the event registration feature.

b. Generate and download

It helps download the passes as print-ready PDFs. If you added blocks for variable information in the previous step, you can add variable data here.

To learn more, you can read this guide on variable information.

After you're done, click on Generate.

c. Generate and send

You'll see three options here. First will help you directly mail the passes to guests. You can add 1,000 emails here.

Second will help you send passes via SMS. Here also you can add up to 1,000 phone numbers.

Third one will help you send passes via both email and SMS.

For more details, refer to this detailed guide.

d. Generate via API

This option will help integrate ticket generation into your own information system. To know more, here's a quick guide on Ticket Generator API.

That's it. Your custom event passes will be generated.

Now you just need to know how to validate the passes for guests.

D. How to validate guest passes

You and (or) your coordinators will only need a smartphone to validate the entries. Here's how:

1. Just download and install the Ticket Validator app via App Store or Play Store

2. Now, log in using your credentials.

3. Next, click on the event you want to validate the entries for

4. Click the Scan QR Code button

That's it. You'll be able to see whether the pass is valid or not. You now know everything about custom event passes. Ready to create them for your event? Get started now:

Get started here!!

We're sure that you are not alien to the new technological transformations. Each day, there is something new that we discover and implement in our lives.

The world of event hosting and technology is no exception.

Thanks to the advent of technology, the event sector has grown by leaps and bounds. But, not everyone is aware of the advantages of these technological implementations.

So before we know about the perks and use cases of event technology, let's first discuss what Event Technology is!

A. What is event technology

Every event planner looks for ways to simplify event planning while achieving event goals. 

Earlier, organizers a manual head count was necessary to check the footfall at the event. But now, this can be done automatically when getting their tickets scanned. 

Event technology comes in handy in such situations.

Any digital tool or software that streamlines the procedures and makes it simpler to organize, manage, and deliver a successful event is considered event technology. 

This can apply to any type of event format, including hybrid, online, and on-site events.

Event technology helps you keep track of all the crucial information about your event. It makes planning, communication, and data analysis easier. It can even help you increase revenue.

Let's understand how can it be helpful for the guests.

As an example, ever wondered that wearable technology could help you enhance visitors' experiences?

Let's look at 13 such technology trends that are going to be hit in 2023, and beyond!

B. Top event technology trends for 2023

Using any kind of tech would increase your expenses, but they are actually investments. There are many benefits that event technology can offer to your team.

Here are some areas where you can amp up your event through tech!

1. Contactless check-in

In our pandemic-affected world, touchless interactions are no longer a luxury but a necessity, making contactless check-in a smart choice among event technology trends. 

Enter 'Ticket Generator', a contactless check-in software simplifying aspects like:

It helps you

• Create secure tickets
• Validate entries
• Provide fast check-in for your attendees
• Customize the tickets
• Track attendance
• Get useful insights

These information can be used to enhance attendees' overall experience.

2. QR Codes to make things interact with guests

These black and white patterns in a square frame have made quite a progress, right?

You might have seen them in newspapers, magazines, billboards, and while making payments. Now, the next big thing is QR Codes being a part of event technology trends.

They are quite convenient to use. It would make sense if you would want your event attendees to have an easy and seamless experience.

QR Codes can help you:

• Get event registrations
• Get the guests to take the desired action (for example, visit a website, download an app, etc.)
• Receive payments
• Share event-related details (via Event QR Code)
• Share the exact maps location of the venue

Both physical events and virtual or hybrid events can use them.

It is expected that QR Codes will increase in popularity due to the ongoing development of event technology. This will give event planners a strong tool to make events more productive and efficient.

3. Live translation

What if you were interested in watching a Spanish movie, but didn't really understand the language?

That won't deter you from watching your favorite movie, right? 

You can easily watch and understand the movie through subtitles. Additionally, you can even watch a dubbed version of the same movie in your regional language.

What if you would want the same for your attendees?

There is a growing need for live translation services as events become increasingly global. With event technology's growth, organizers can engage with a larger audience.

Live translation tools like kudoway and stenomatic help organizers reach a wider audience. It promotes inclusivity for guests who might not be native speakers of the main event language.

4. Event Gamification

Even if someone's not a hardcore gamer, this concept will still encourage participation!

As we explore event technology trends 2023, event gamification emerges as a promising application to gain increased attendance, engagement, and meaningful networking opportunities.

Event organizers use gamification to engage guests. It typically leads to

• An increase in attendance
• An increase in engagement levels
• Fruitful socializing 
• Better networking

Gamification may help event organizers give participants engaging and memorable experiences.

One way to engage your audience would be through a scavenger hunt. You could ask people to take photos of different keynote speakers.

Furthermore, there could be hidden items scattered around the venue for your attendees to find.

5. Digital invites for events

Many people like old-school things and experiences. But a digital invite could be the breakthrough!

Digital event invitations attract and bring in more attendees compared to traditional methods. 

Here are some key stats related to the same:

• Around 50% of event organizers think e-invitations are more appealing and acceptable
• After the pandemic, over 32% of event organizers think sending out e-invitations is the best approach
• More than 40% of hosts prefer sending out invites digitally rather than printing them out on paper

6. Wearable tech

Wearable tech has come a long way as one of the most futuristic technology event ideas, evolving and expanding beyond just tracking physical activities. 

As an organizer exploring event management technology trends, you can capitalize on people's penchant for wearable tech, incorporating devices such as smartwatches, Go-Pro, Apple watches, and Google Glass into your events. 

They can streamline activities and enhance experiences by

• Keeping track of social distancing norms
• Controlling access to VIP areas
• Determining the arrival times of keynote speakers 
• Gauging how long people remain engaged with exhibits or sessions

7. Augmented and virtual reality

Among the hottest event technology trends of 2023 is Virtual Reality and Augmented Reality.

These combine the digital and real-world like never before. As an event organizer, provide participants with VR headsets on-site to take them beyond the screen. 

Visuals with a 360-degree view and interactive data visualizations will definitely amaze them. Remote attendees can join the live experience at the same time to make it feel like everyone is in the same space.

8. Mobile Apps

Does it irk you when your attendees are constantly on their phones?

What if there was a way to engage your attendees through their phones? The answer is quite simple: A mobile app!

Event apps are currently used by every event planner. Besides other things, they assist with planning, ticket sales, event management, and guest engagement.

The best thing about event apps is that you can personalize them. You have the option of choosing full-service or certain apps for various needs. 

Conventional event apps like bookmyshow focus on event agendas and experiences. But marketing and sponsorship apps such as eventbase make the most strides.

9. Digital photo booths

People are obsessed with selfies, right? 

Digital photo booths are an exciting addition to technology event ideas for 2023. 

Event organizers can add unique visuals to images and animated GIFs in digital photo booths. They can even prompt users to use their brand-related hashtags.

Digital photo galleries are created using collected images to entice visitors. This also increases their affinity for the brand and experience. 

Visitors are often happy to swap their email addresses and join a marketing list in exchange for their photos. This makes your event have a lead-generation approach.

Your investment in ring lights could help your attendees have an unforgettable experience. Safe to say, this is one of the best event technology trends of 2023.

10. Holograms

Remember seeing one of these in sci-fi movies as a youngster? Well, one of the most amazing event technology trends is not just fiction anymore: it's a reality.

Using holograms in hybrid events has many wonderful advantages. It enables speakers, who are unable to attend the event personally, to address the audience virtually. 

Hologram technology gives speakers the comfort and flexibility of speaking remotely. They no longer are restricted to a specific location.

It pretty much is a tech that bridges the gap between virtual reality and the real world.

11. Live streaming and simulive

Live streaming has grown by leaps and bounds since its inception.

Your attendees, especially those attending remotely, now demand high-quality streaming. As an event planner, you must use the tech that allows you to smoothly switch between virtual and hybrid events.

Simulive is ideal for hybrid events. It enables you to record your event content in advance and set specified timings for it to go live. 

Getting several videos to sync in real-time during an event could be a little tricky. But simulive dramatically resolves the issue to make it one of the most sought after event technology trends.

12. Live audience engagement

Audience engagement used to be quite a task, but it's not so anymore!

With smart automation and tactful planning, you can achieve great results through one of the most amazing event technology trends. Here are some of the ways in which you can do so:

• Send schedules, agendas, and guest speaker details via message or your app
• Conduct polls and questionnaires throughout the event
• Various games and activities could be a way to boost engagement
• Prompt audience members to use your brand's hashtags on social media

13. Facial recognition

When it comes to safety, facial recognition is among the most sought event technology trends of 2023.

Why so?

It's a biometric system that analyzes your photo via your facial features and contour patterns. Then, it translates this data into an algorithm, which is called a œfacial fingerprint. 

Event organizers can then use this data to verify attendees. This could make your event more secure, efficient, and streamlined.

C. Benefits of using tech in event planning

The development of event management software has simplified the job of event managers. Planning and execution for any kind of event have become much easier. 

These are a few ways that technology can improve the effectiveness of event planning:

1. Increases audience engagement

Audience engagement is the key to getting the most out of your event.

And using technology, you can surely increase engagement in many ways. You just saw 13 of them in the article. In case we missed out on any, let us know in the comments.

2. Boosts cost-effectiveness

Do you plan to keep your event's budget efficient yet effective?

Event planning tools help you do just that by allowing you to track the money you spend. The amount spent on an event can also be compared to similar historical events. 

By doing so, you can identify areas for savings. This comes in handy while planning a budget for comparable situations in the future.

3. Aids in improving communication

Poor communication could very well be a thing of the past!

Through tech implementation, your line of communication could be revamped. When people collaborate and communicate on the same platform, it leads to streamlined processes. This is important for hosting a successful event.

4. Helps secure your event

As an event organizer event, you must prioritize safety and security. A bad incident could endanger your company, guests, or vendors, as well as cast doubt on all of your preparations. 

Identity verification and surveillance technologies can increase everyone's and their assets' safety. 

5. Ease the process of event registration

People hate waiting, in real-life or even in the virtual world.

Your audience's experience will depend on how you choose to register them for your event. 

A good impression is created if the process is quick, simple to use, and accurate. Event registration platforms can manage the procedure seamlessly. 

6. Track data through analytics

A key component of consistently organizing successful events is through tracking and analyzing your data. 

Data analytics tools can assist you in determining your:

• Target audience 
• How people are learning about your event
• Interaction and engagement rate
• Other miscellaneous information 

When you host your next event, these insights are priceless. 

D. Best practices for hosting a successful event

1. Include interactive elements

Your visitors want to feel fully immersed in the event you have planned. No one would enjoy a dull event. 

Using simple assets such as a scoreboard or a scavenger could be an example. Similarly, giving away freebies or a chance to work with your brand could attract your participants.

Such simple tactics can significantly increase participant engagement.

2. Provide attendees with something valuable

You would want your event attendees to leave on a good note, right?

It doesn't take much to do that. You can begin by giving them some goodies or merchandise that showcases your brands. If not a physical gift, you can give them valuable digital assets like guides, videos, tutorials, etc.

They'll surely appreciate this small gesture, making it a strong brand recall factor.

3. Create hype by promoting your event

Hosting a successful event is one thing. Promoting and creating hype is another ball game!

Promotion is everything. The months and weeks leading up to your event are crucial and should be used smartly.

For starters, you can:

• Implement a paid advertising strategy
• Publish the event on your website
• Highlight your event on social media
• Share the list of speakers, registration links, and speaker interviews
• Include publicity you've received from your followers
• Invite people to take part in surveys, polls, and other activities

4. Choose an ideal date and time

The key to a successful event is planning. 

Many people disregard the significance of picking the ideal day, time and place for event planning. They often focus more on particulars, such as decorations, cuisine, and entertainment.

But not thinking about the when' and where' could translate to a dull celebration. The entire success of an event greatly depends on its timing and setting.

Here are some key factors you should consider when planning for your event:

• Weather
• Holidays
• School break
• Competing/Similar events
• Weather
• Availability of important figures

5. Have your backup ready

No event can run without certain interruptions. You cannot avoid them, but the best you can do is certainly keep them at a minimum.

Plan and prepare for tech problems. As much as you can, keep a backup strategy.

Here are a few pointers for keeping a good backup strategy:

• Establish ways to contact tech support 
• Pre-assess their crises readiness
• Gauge if they can assist you in event preparations

6. Focus on your content quality

You might be pretty familiar with the phrase, Content is king'.

To make your event successful, you need to highly focus on this aspect. Your audience will appreciate your efforts to ensure the event runs properly. 

Control the caliber of the information you offer. If the information is of excellent quality, users will be more willing to overlook a few tiny flaws. 

You can evoke interest and increase attendance with excellent presenters and many other ways to engage your audience.

7. Use email marketing for audience engagement

If you think that email marketing is dead, think again!

The number of participants in your event might increase through email marketing. It is one of the most efficient marketing methods with the highest ROI.

Your event won't be a success despite all the hard work and planning if people don't turn up. So get in touch with people who are already interested in your business through email marketing.

Recently, Eventbrite released some email event marketing statistics:

• Email marketing, according to 78% of event organizers, is their most successful marketing strategy
• Email is responsible for 45% of event ticket sales, according to those who keep track of it

These data reflect the reasons why you should not keep email marketing aside when promoting your event

Summing Up

Our way of life is quickly evolving thanks to new technology. Now, we're able to connect with and expand our audience by bringing about the necessary modifications in event technology. 

Additionally, this technology gives event organizers fresh and exciting opportunities each time they stage an event.

If you're still reading, you've already learned everything related to event technology trends in 2023. If you have any questions, let us know in the comments!

Planning a concert is a big deal. It is a jumble of enthusiasm and fear for the new organizers. Sometimes, it can also be quite a task for the organizer.

How do you plan a concert? The answer is in the question itself: planning. Trying to start a concert with zero budgets, no location or no performers is definitely a failure. Thus, having a large pre-concert planning window is very important.

Now we have that relevant bit of info out of the way, let's explore everything you need to know how to put together a successful concert.

If you follow the steps, you'll surely find the process quite exciting and deeply satisfying. This guide will help to learn on how to plan a concert in some simple steps:

A. Know your goals beforehand

One of the most important steps while planning a concert is establishing goals. In other words, what is the objective of your concert?

Without a clear idea of what you're expecting to achieve, you won't be able to organize the event the best way possible nor gauge its impact.

After you decide on the goal, you may also finalize a relevant theme or concept. This theme will help you tell the story behind the event.

Your theme should focus and attract your target audience. Also the decor of the venue should give justice to your theme.

Identify the attendees for your event and what style and concept will be most appealing and memorable to them. It would be great if you can speak to a few members of your audience to cross-check the concept of your event.

B. Create a Budget

It's interesting to guess how many attendees you expect at your concert. Multiply this by the cost you think people will pay for a ticket and consider the total as your budget.

To have funds for expenses and get a profit, you'll need a clear budget plan before anything else.

Use the rest of this list to see what you'll need for your event and create a line item for every category. Keep 10-30% of unallocated funds for extra expenses so that, if something comes up, you will be ready for it.

C. Find the Talent

The atmosphere of concert will depend on the musical team that you onboard. This may also be one of your main budget line items depending on the kind of talent you want to onboard.

Try to find talent that fits well with your event concept and theme. For example, you need a band with teenagers playing for seniors.

Think before you hire out-of-town talent. That's because you will have to pay for their travel expenses which may weigh heavy on your budget.

Choosing local talent will help you save money and maintain a relationship with the local community.

D. Pick a Venue

Most venues are set up to accommodate live music. If you choose an indoor venue, make sure they have experience with a stage and seating setup that will work for the music you've chosen.

Outdoor venues have more production costs and are more prone to weather conditions. But they can be a great choice for concepts such as barbecues and bonfires.

If you choose an outdoor venue, make sure that you have a backup plan for:

• Heat, cold, snow
• Rain and wind
• Any other elements that could ruin the concert

The energy of your concert will be impacted by the crowd. And your venue size plays a huge role in the same. If you book a large venue and don't sell it out, then you will have a half-full room and a low-energy crowd.

On the other hand, if you book a small venue that sells out quickly, you'll regret having missed out on more ticket sales. And the energy of the crowd will be affected again. So, it is always better to go with a bit smaller venue that you are sure you can fill.

You'll have to reach the venue early as the rest of the event details will start falling into place.

E. Apply for Permits & Insurance

Based on your venue, you may need to get permission for food, alcohol, and music. Check with your venue and local authorities to see what you require.

It is good to get or have insurance for venue so that you'll be covered for mishaps such as fire, theft etc.

The Cvent Supplier Network will help you to find, request, and book venues all across the world.

F. Finalise a Date & Time

The date and time for your event will depend on your audience and your event theme. Some concepts and venues work better in the night. Here, you can use lighting and backdrops to set the mood and tone. Other themes and concerts, especially outdoor ones, will be logistically easier to manage in the day.

Keep in mind what day and time works best for your target audience and concert. Consider things like school, work, holiday schedule etc.

G. Determine what Equipment is Needed

Check with your venue and musical team to determine what equipment they will bringing themselves.
This could include-

• Stage
• Speakers
• Microphones
• Sound System
• Lighting
• A/V Equipments and others

Just think about other arrangements also such as-

• The sitting arrangements according to the space you have
• Need of amplification of music while performance

For an outdoor venue, ensure you have a way to protect the equipment from the elements. While making bookings, ask the relevant questions to the vendor or venue team such as-

• Equipment requirement of yours
• How much time do they need to make all arrangements
• What do they need from your end while doing arrangements
• Do they require a loading dock or power access from your end

These details will be a key to avoid costly mistakes.

H. Create a Comfortable Environment

Keep your talent comfortable and help them unwind at a backstage area in the venue. This could be a separate or a sharing room with other performers. But it should have easy access to the stage as well as restroom facilities.

You must also provide snacks, water, soft drinks and other small necessities for your musical team. Ask them in advance if they'll need somewhere to change or rest between the performance.

The audience's comfort will depend on appropriate seating, refreshments, and restroom facilities. For an outdoor venue, ensure there's an adequate shelter for extreme weather. Or have a backup plan for when a heavy wind rolls in.

Don't forget to make a plan for everyone's safety, too. Also have enough security, medical assistance, and event assistants to manage the audience and venue.

I. Start Selling Tickets

If you are planning to make money from the concert, you will need to sell tickets. You can partner with a ticketing service to provide print or digital tickets for your event.

Some service providers offer custom branding on the tickets, accept payments, and get registrations. Many also include a website link on the ticket with your social media accounts.

Tools such as Ticket Generator help you do it all. It also helps secure and generate tickets for your concert easily.

https://youtu.be/FXCFSpUPmL8

It offers you all the customizations on the ticket. In addition, each ticket comes with a QR Code that cannot be copied. And when people will show these passes at the entry gate, event coordinators can scan the QR Code with their phones. Doing so will tell them if it's a valid, duplicate, or invalid entry.

No need for you to manually verify any details. And it'll hardly take time to verify each guest. That means you not only figure out a fast but also a secure way to do so. Isn't that amazing?

The date and time of the concert should be clearly mentioned on the ticket. And don't forget to mention relevant seating details and a clear return/refund policy.

J. Promote the Concert

Like other events, the promotion of your concert will directly depend on its success. You will need a marketing plan that takes considers your event theme, audience, and musical team.

If your artists have promotional channels, double down on those and partner with them.

Besides the artists/performers, you could also increase the outreach by partnering with:

• Event partners
• Sponsors
• Merchandisers
• Vendors
• Ticket sellers
• Venue

Selling tickets won't be easy until nobody is aware of the concert.
Concert planners not putting in enough effort to promote the event actually happens often. For sure, one or two posts on social media probably won't have much effect on the audience.

The steps we've discussed are one-and-done tasks but this isn't one of them. Marketing is an everyday activity, especially focusing on social media. People simply consume a lot more from social media than the real world now.

Get everyone on the same page about the event theme and objectives. And make it easy for them to promote the event by providing email, contact, social media etc.

It's best to post diligently so that your event is always in the limelight and is flooding the feeds. Don't spam but maintain consistency. It's wise to do some additional research if you're unsure of how to proceed.

Make sure to capture high-resolution images and videos during the event. These will help in your follow-up and could be really useful if you plan on making it a regular (recurring) event.

To summarise, there are several ways to plan a concert. You need to do some important bookings and arrangements such as-

• Discussion and booking of musicians
• Search and payment for the perfect location
• Arrangements for food and drinks to keep the audience happy

Planning a concert isn't challenging, but it is laborious. Some start with big ambitions, only for reality to smash it all to bits.

Certainly, you need to have a constant commitment to carry it from an idea to fruition.

And if you devote time and effort for organizing, financing, and promoting the event, you'll see amazing things happen.
Things to recall from this guide are-

• Be patient
• Be willing to compromise
• Don't compare concert size with concert success